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Published byAda Ray Modified over 8 years ago
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Conversion Presentation
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Overview T. Rowe Price Conversion Team Flowserve Team Flowserve Participant May 2010 June 2010July 2010August 2010September 2010October 2010November 2010 Formalize investment strategy Initial Meetings with T. Rowe Price Conference calls with prior provider Gather Plan documents Conversion brochure distributed T. Rowe Price systems set-up and testing Service agreements finalized and executed Conversion assets and records to T. Rowe Price TRO Services Begin Document Plan procedures Announcement letter mailed Information kits sent and phone lines open Formalize communications strategy Employee Meetings Regularly scheduled meetings to review Outstanding Items and Procedures
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May Objectives T. Rowe Price Team: –Review plan documents –Conduct initial Implementation Meetings –Prepare communications strategy document –Identify key decisions and outstanding questions Flowserve Team: – Deliver plan documents – Identify internal resources – Notify prior provider and request test data – Select investment menu Combined Team: – Conduct data interface discussion – Identify processing timeframes and due dates – Conduct communications audit – Issue and Review DB calculation specifications May Milestones 05/31 Flowserve selects investment menu 05/17 Communications audit Flowserve T. Rowe Price Participant 05/24 Begin DB Plan Specifications Review 05/03 Review plan documents Planning sessions and data interface discussions 05/17 – 10/29
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T. Rowe Price Team: –Formalize communications strategy –Begin communications production –Begin DB data analysis, clean- up and conversion –Begin DC procedures review –Begin DC system setup and testing Flowserve Team: – Provide final approval for communications strategy – Identify employee meeting needs – Provide DB conversion test data June Objectives Combined Team: – Conference calls with prior providers – Conduct regularly scheduled status meeting conference calls – DB data analysis and clean-up 06/4 Formalize communication strategy June Milestones Flowserve T. Rowe Price Participant 06/25 Conference calls with prior provider(s) begin 06/18 Begin communications production 06/11 Provide DB conversion test data 06/15-09/30 DB data analysis, clean-up and conversion
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July Milestones TRP Team: –Begin system set-up and testing –Reconcile test valuation –Identify any data/asset issues –Prepare service agreements –Review and evaluate data feed for contributions and maintenance –Define DB payment conversion requirements –Announcement letter mailed Flowserve Team: –Prepare test contribution & maintenance data –Prior provider sends prior period test valuation July Objectives Combined Team: – Conduct regularly scheduled status meeting conference calls – Review test results 7/01 – 10/31 Draft administrative procedures and forms Flowserve T. Rowe Price Participant 07/03 Submit test data (indicative data & contribution) 07/15 – 10/31 Define DB payment conversion requirements 07/30 Prepare service agreements 07/19 – 08/31 Test valuation files from prior provider 07/1 Begin system set up and testing 07/05 Announcement letter mailed
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T. Rowe Price Team: –Continue system setup and testing –Provide test deferral and loan extract files –Mail conversion brochure –Create phone text/script –Open phones and website for selection period, if applicable –Conduct employee meetings August Objectives Combined Team: – Conduct regularly scheduled status meeting conference calls Flowserve Team: – Review and approve conversion brochure – DC Service agreements finalized & executed – Test deferral and loan extract files August Milestones Flowserve T. Rowe Price Participant 08/06 Provide test deferral & loan extract files 08/09 Review and approve conversion brochure 08/02 DC Conversion brochure and black-out notice mailed 08/16 – 08/27 Employee meetings 08/31 Finalize DC procedures 08/01 TRP posts DC start-up data 08/16 Phone lines open 08/27 DC Service agreements finalized & executed 08/20 Supply test extract file results
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September Milestones T. Rowe Price Team: –Prepare asset conversion letter –Post DC assets and records –Develop DB participant forms and letters –Transition DC administration to day-to-day team Flowserve Team: – Submit live start up files – Provide requirements for actuarial feeds September Objectives Combined Team: – Continue admin procedure review – Conduct regularly scheduled status meeting conference calls Flowserve T. Rowe Price Participant September Develop DB participant forms and letters 09/27 Provide requirements for DB actuarial feeds 09/01 DC conversion assets to T. Rowe Price 09/13 T. Rowe Price posts DC conversion 09/08 DC conversion data to T. Rowe Price
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October Milestones T. Rowe Price Team: –Continue DB system setup and testing Flowserve Team: – User Acceptance Testing, DB systems – DB Service agreements finalized and executed October Objectives Combined Team: – Conduct regularly scheduled status meeting conference calls Flowserve T. Rowe Price Participant 10/25 DB Service agreements finalized & executed October User acceptance testing for DB systems October Continue DB system setup and testing Mid October Run quarterly statements
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November Milestones T. Rowe Price Team: –Transition DB administration to day-to-day team Flowserve Team: – Complete DB payment conversion to U.S. Bank November Objectives Combined Team: – Finalize any outstanding conversion items Flowserve T. Rowe Price Participant Full TRO services begin 11/01 T. Rowe Price completes DB conversion 11/01 Pension Benefits link live
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Overview T. Rowe Price Conversion Team Flowserve Team Flowserve Participant May 2010 June 2010July 2010August 2010September 2010October 2010November 2010 Formalize investment strategy Initial Meetings with T. Rowe Price Conference calls with prior provider Gather Plan documents Conversion brochure distributed T. Rowe Price systems set-up and testing Service agreements finalized and executed Conversion assets and records to T. Rowe Price TRO Services Begin Document Plan procedures Announcement letter mailed Information kits sent and phone lines open Formalize communications strategy Employee Meetings Regularly scheduled meetings to review Outstanding Items and Procedures Successful conversion!
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Overview T. Rowe Price Conversion Team Flowserve Team Flowserve Participant May 2010 June 2010July 2010August 2010September 2010October 2010November 2010 Formalize investment strategy Initial planning session with T. Rowe Price & payroll meeting Communications audit Conference calls with prior provider Prepare service agreement Begin production Conversion brochure distributed Plan features resume on system T. Rowe Price to submit test salary deferral and loan extract file Follow-up calls with prior provider Employee meetings Service agreement finalized and executed Conversion data to T. Rowe Price Conversion money to T. Rowe Price Full services begin Create participant data base Test valuation from prior provider Submit test data Announcement letter mailed Information kits sent and phone lines open Formalize communications strategy Successful conversion!
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