1. Let Ascension take your business to new heights Tender Manager Scott Warnock Andrew Smillie

2. Let Ascension take your business to new heights Company Background Company formed in 2002 by two founding directors Our offerings are in the areas of: Business Consultancy eBusiness design & Implementation IT Security Networking & telecoms consultancy Sales Development Tender Process Management

3. Let Ascension take your business to new heights What have we done? Home Office - Time recording & expenses system WOSW- Business customer portal CICA- eBusiness strategy Full Tender Management United Utilities- Content & Knowledge management NTL- 3G Network Implementation

4. Let Ascension take your business to new heights Why do people Tender? To ensure best value for your investment Want a solution that best matches your needs Make sure that whatever you buy will last Get opinions & Ideas from external suppliers who have done this before

5. Let Ascension take your business to new heights Risks of loosely specified Tendering End up with a solution that you don’t want At a price which you don’t want to pay Solution may only solve short term problem Might not be used widely Have no audit trail describing why you chose the solution

6. Let Ascension take your business to new heights Overview of Tender Process Business Case Preparation Requirements Study Tender Preparation & Release Implementation & Review Tender Evaluation Independent Management of Tender Process

7. Let Ascension take your business to new heights What can Ascension offer? Independent advice before you go to tender Suppliers perspective Full audit trail Reduced cost and timeframe Management of total process

8. Let Ascension take your business to new heights Typical Deliverables Business Case Document Business Readiness Doc. Cost / Benefit Analysis Market Analysis Business case Preparation Functional / User Requirements Technical Requirements Commercial Requirements BPR RequirementsStudy Tender Preparation & Release Tender Document Assessment Criteria OJEC / SCAT Notice Supplier List Weighted Scor- -ing Matrix Tender results Analysis Supplier Short list Recommen- -dations Tender Evaluation Project Initiation meet Roles & Responsibilities Reporting Structure Change ControlImplementation & Review

9. Let Ascension take your business to new heights Overview of Tender Process Business Case Preparation Requirements Study Tender Preparation & Release Implementation & Review Tender Evaluation Independent Management of Tender Process

10. Let Ascension take your business to new heights Business Case Preparation Preliminary Study prior to allocating funds Identification & evaluation of possible business benefits Evaluation of the businesses capability to complete the programme Assessment of the companies market position Project fit with current strategy

11. Let Ascension take your business to new heights Typical Activities Information gathering –workshops & –Interviews Benefits realisation work Industry analysis Market testing

12. Let Ascension take your business to new heights Typical Deliverables Business Case document Business readiness assessment Cost benefit analysis Benefits statement & Plan Market analysis Terms of reference for next stage of work

13. Let Ascension take your business to new heights

14. Requirements Study Outline of all the requirements to achieve the objective outlined in the business case Consideration of all options and perspectives Seek wider acceptance of impending change Identify business process changes Mitigate potential project risks

15. Let Ascension take your business to new heights Typical Activities Detailed Functional requirements Detailed User requirements Detailed Technical requirements Development of commercial requirements Benchmarking & mapping of current processes Business process re-engineering

16. Let Ascension take your business to new heights Typical Deliverables Functional & non-functional requirements Refined benefits statement & plan Current systems analysis & benchmark Documentation of current processes Business change statement –Organisation, Training, Communocations, Staffing

17. Let Ascension take your business to new heights

18. Tender Preparation & Release Agreement of project scope & content Identification of the distinctive requirements Expansion of the user, functional, technical and commercial requirements Workshop, review and re-work until tender document is accepted and agreed

19. Let Ascension take your business to new heights Typical Activities Information gathering –workshops & –Interviews Review meetings with sponsor Procurement procedure checks Possible phasing of project Q & A session with suppliers

20. Let Ascension take your business to new heights Typical Deliverables Tender Document Assessment criteria OJEC / SCAT notice Suitable Supplier list

21. Let Ascension take your business to new heights

22. Tender Evaluation Construction of a weighted scoring matrix Identification of any “Soft” criteria to be applied Construction of markers scoring sheets Creation of supplier short lists Supplier presentations Recommendation to project board

23. Let Ascension take your business to new heights Evaluation Process

24. Let Ascension take your business to new heights Weighted Scoring System Scorers Sheet Weightings Agreed earlier Individual Criteria Score Overall Score

25. Let Ascension take your business to new heights Example Scoring Sheet

26. Let Ascension take your business to new heights Example Result Sheet

27. Let Ascension take your business to new heights Example Graphical Output

28. Let Ascension take your business to new heights

29. Implementation & Review Project Initiation meeting Identification of roles & responsibilities Creation of Reporting structure and change control procedures

30. Let Ascension take your business to new heights

31. Independent Management of Tender Project management of resources Workshop / Interview Planning & Facilitation Co-ordination of staff and project team Independent advice Supplier insight & knowledge

32. Let Ascension take your business to new heights