1. Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 Laboratory Exercise # 3 Inserting Objects Objectives: At the end of the exercise, the students are expected to be able to:  Insert graphics, clip arts, or image files to a presentation.  Use drawing tools.  Create charts and tables. Materials:  3 ½ floppy disk Note: All exercises should be saved in your data disk and must be submitted to your instructor after every laboratory session. Files to be used:  Activity4xxx.ppt  ppt-banner.jpg  powerpoint.jpg  micron pens.jpg  WM Icon.gif Basic Information: The Drawing Toolbar The Drawing toolbar lets you create and draw objects such as a company logo that includes basic shapes, and lets you insert pictures and images that would make your presentation more appealing and aesthetically pleasing. You can view the drawing toolbar at the bottom of the Excel screen. However, if you cannot see the drawing toolbar, simply access the View button > Toolbar > Drawing to turn on the Drawing toolbar. All the drawing toolbar in all the MS Office Application contains the same buttons. Draw Basic Shapes To draw a shape, you can click the Rectangle button or the Ellipse button on the Drawing toolbar then drag the pointer across the slide pane to draw a shape. You can choose the line width and color for your shape. If you want to resize your object, sizing handles appear at the corners and along the edges of the shape. You can resize an object by dragging its sizing handles. You first select the object then drag a sizing handle until the object is the shape and size you want. You can press the key while you drag the sizing handle to resize the object proportionally from a corner. To delete the object you created, you may press the key after you have selected the object you want to delete.

2. ActionSelectthePicture,andthen: MovethepictureDragittothedesiredposition Restorethepicturetoits originalformat ClicktheResetFormatbuttononthePicturetoolbar ResizethepictureDragthesizinghandlesonthesidesofthepicture CropthepictureClicktheCropbuttononthetoolbarandthendragthe Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 Microsoft Clip Organizer PowerPoint comes with several graphics (pictures and clip art) stored in a program called the Microsoft Clip Organizer. The Clip Art Gallery is a collection of art graphics that is used to make presentations more visually attractive. Pictures in the gallery are arranged in categories, such as animals, business, or education, meeting your needs in finding a graphic easy. There are several ways in using the Clip Art Gallery:  Click on the Insert Clip Art icon from a placeholder – this will then open the Select Picture dialog box from which you can search the picture you want. Click on the Insert Clip Art button on the Drawing toolbar to open the clip art gallery on the task pane. Inserting a Picture You may want to change the appearance of a slide by adding a picture. For example, some corporations like to include their corporate logo on the worksheet. In addition, pictures are sometimes added to illustrate data contained in a slide. You can insert a clip art, a picture, or a scanned photograph, import from other programs and locations. If you installed Clip Gallery when you installed Microsoft Office, you can insert clip art in your presentation by clicking on the Insert menu > Picture > Clip Art option. If you want to insert a picture from file, click the Insert menu > Picture > From File option. Locate the folder that contains the picture you want to insert. You can double-click the picture or select the file then click Insert button. Editing a Picture Once a picture has been inserted, you may move it or edit it to fit your needs. Many of the edit functions are contained on the Picture toolbar which can be displayed by right-clicking on the toolbar and selecting Picture. The following table shows you the editing activities you want for your picture:

3. sizinghandles Changethebrightnessof thepicture ClicktheMoreBrightnessorLessBrightnessbutton. Changethecontrastofthe picture ClicktheIncreaseContrastorDecreaseContrastbutton. Makeacolorinthepicture transparent ClicktheSetTransparentColorbutton,then acolor inthepicture. Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 However, you cannot crop or change the fill, border, shadow, or transparency of an animated GIF picture by using the Picture toolbar. Make these changes in an animated GIF editing program, and then insert the file in the presentation again. GIF stands for Graphics Interchange Format. Originally developed by CompuServe, GIF is a graphic file format designed to take up a minimum of disk space and to be easily read and exchanged between systems. This format is commonly used for publishing images of 256 colors or less to the Internet. Using AutoShapes The AutoShapes menu on the Drawing toolbar includes several categories of tools. In the Lines category, you can use the Curve, Scribble, and Freeform tools to draw lines, curves, and shapes that combine lines and curves. An AutoShape is a group of ready-made shapes that include such basic shapes as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts. To insert autoshapes, on the Drawing toolbar, click Autoshapes, point to a category, and then click the shape you want. Simply drag it on the slide pane. Grouping and Ungrouping Objects As your drawing becomes more complex, you will find it necessary to “glue” objects together into groups. Grouping allows you to select all the shapes in the group and treat them as a whole object so that copying, duplicating, and moving the object becomes possible. You group objects to make it easier to move or resize all the objects at the same time instead of moving and resizing them one at a time. Rotating an Object You can modify an object by rotating it. The three rotating commands include the Rotate Right, Rotate Left, and the Free Rotate command. The Rotate Right command moves a graphic in 90-degree increments to the right. The Rotate Left command rotates the graphic in 90-degree increments to the left. The Free Rotate command lets you rotate a graphic to any angle. When you choose the Free Rotate command, the object becomes surrounded with green handles that you click and drag to rotate the object. You can rotate an object to any angle using the green rotating handle or rotate an object in 90-degree increments using the rotate commands from the Rotate or Flip menu. However, flipping an object means creating a vertical or horizontal mirror image of the object. Layering Objects Objects automatically stack in individual layers as you add them to a slide. You see the stacking order when objects overlap — the top object covers a portion of objects beneath it. If you “lose” an object in a stack, you can press to cycle forward (or to cycle backward) through the objects until it’s selected. You can move individual objects or groups of objects in a stack. For example, you can move objects up or down within a stack one layer at a time or you can move them to the top or bottom of a stack in one move. You can overlap objects when you draw to create different effects. You don’t have to draw the bottom object first — you can always move it later.

4. Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 To adjust layers of shapes or objects, click on the shape or object. From the Draw button, select Order and choose from the available submenu. There are four layering commands you can use to change the order in which objects appear:  Bring to Front places the selected object at the very top layer of the slide. All other objects appear behind the selected object. Send to Back places the selected object at the very bottom layer of the slide. All other objects appear in front of the selected object. Bring Forward places the selected object one layer up on the slide. Send Backward places the selected object one layer down on the slide. Aligning Objects Objects that are scattered on a slide can be aligned so that they are properly lined up or spaced equally apart. The Align command, which aligns objects relative to one another, is located under the Draw button on the Drawing toolbar. Select the objects you want to align. There are two ways in selecting objects: hold down the key as you click on each object; or click and drag the mouse cursor around the objects you want to select. From the Align or Distribute menu, select the alignment you want to apply. WordArt A WordArt is one of the effects you can easily apply to your plain text. It is a predefined artistic text effect, which is available in the WordArt Gallery. You can insert a WordArt object through the Insert menu or by clicking the Insert WordArt button on the Drawing toolbar. Select a WordArt style in the WordArt Gallery, then type and format the text in the Edit WordArt Text dialog box. A WordArt object, when inserted in a slide, comes with the WordArt toolbar, which is used to edit and modify the object. It has sizing and rotating handles, which you can use to resize and rotate the object. It also has adjustment handles, which is used to change the slant or slope of the object. Using 3-D Effects What does shadows and 3-D effects do? These effects give life to boring, one-dimensional objects. Applying a shadow effect to an object makes it appear as if the object were casting a shadow. You can add a 3-D effect to most lines, AutoShapes, and freeform drawing objects.The Shadow Settings toolbar from the Shadow command sets the length or placement of a shadow. A 3-D effect, however, turns a flat object into a dramatic three-dimensional object with depth and perspective. The 3-D Settings is also used to modify the 3- D object. With 3-D options, you can change the depth (the extrusion) of the object and its color, rotation, angle, direction of lighting, and surface texture. When you change the color of a 3-D effect, the change affects only the 3-D effect of the object, not the object itself. Using Shadows You can add shadows to AutoShapes - including text boxes - and you can change the size, direction, and color of shadows. When you change the color of a shadow, the change affects only the shadow, not the object itself. You can also add some types of shadows - an offset shadow, for example - to the borders of pictures. Creating a Slide with Charts Using a chart is a good opportunity for you to engage the audience in your topic. A chart in PowerPoint is also considered as an object. It can be the primary part of a slide (as in the Chart AutoLayout), or merely one of two or more parts of a slide (like the Text & Chart AutoLayout). Creating a Slide with Organizational Charts In a presentation, an organization chart can be used to show your audience where people fit in the corporate hierarchy. PowerPoint makes it easy for you to create or modify organization charts. The AutoLayout provides an option to create a slide with organizational charts. Choose this type of layout and you’re on your way to creating a simple organizational chart for your presentation.

5. Office Productivity Tools 2 Creating a Table Slide When creating table slides, PowerPoint automatically runs the appropriate Microsoft Word function while still in PowerPoint. This eliminates the process of running MS Word separately just to create tables. To add a Table Slide, choose a slide layout with table. Activity #5 Inserting Objects 1. Open the file Activity4xxx.ppt. 2. On the first slide, access the Edit menu and choose the Select All command. 3. Press the key from your keyboard to delete all the selected elements on your first slide. Note that the texts will be deleted and the placeholders will remain in the slide. 4. Change the task pane to Slide Layout. If you can not see the task pane, right-click on the slide pane and choose Slide Layout. 5. Choose the Blank Layout from the Contents Layout portion. Obviously, this will change to a blank slide. 6. Access the Insert menu > Picture > From File. Ask your instructor where to locate the file ppt- banner.jpg. 7. Select the file and click the Open button. The file should be vertically inserted in your slide. 8. Click, hold-down and drag the green circle on the top to the right making a 270º rotation. Another way is to click the Rotate Left 90ºbutton from Picture Toolbar. Click the button thrice to make it 270º. 9. The image still selected, move the image to the left most side of the slide pane. Hold down the key and drag it to the right to resize it accordingly. 10. Your first slide must somehow look like the image below: 11. Click on the Insert WordArtbutton from the Drawing toolbar. The WordArt Gallery dialog box appears. 12. Click on the second to the last WordArt type from the third row then click OK. The Edit WordArt Text dialog box appears. 13. Change the Font to Lucida Sans and the font size to 72. 14. Key in: Features. Remember, you must first select the text before keying in a new text. button from the WordArt dialog box. The15. WordArt still selected, click on the Format WordArt Format WordArt dialog box appears. Laboratory Exercise 3 – Inserting Objects

6. Office Productivity Tools 2 16. From the Color and Lines tab, click on the Color drop-down box and choose Fill Effects. 17. Click on the Color 1 drop-down box from the Gradient tab and choose More Colors option. 18. From the Colors dialog box, access the Custom tab. Acquire the same figures in the drop-down boxes from the image below. Click OK after setting the figures. 19. Repeat step 17 and acquire the image below. Note that this time; you are to access the Standard tab of the Colors dialog box. 20. You should now go back to Fill Effects dialog box. Click OK.

7. Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 21. Click OK from the Format WordArt dialog box. Acquire the position of the elements just like shown below. 22. Access your second slide. Repeat steps in inserting a picture from file and locate the image: powerpoint.jpg. 23. Resize the image and rotate it like acquiring a diamond shape, just as shown below. 24. Save the file as Activity5xxx.ppt. 25. Access your third slide. Again, insert a picture from file – micron pens.jpg. 26. The image is too small, so resize it. Click and drag the rightmost corner handle to resize. Notice that the image has excess white spaces around the pens. This can be cropped. 27. Select the image and click the Cropbutton from the Picture toolbar. The image will have a dotted line around it. 28. Click the lower right corner of the image and drag it once upward and to the right 4x. 29. Click the upper left corner and drag it thrice downwards and twice to the right, producing you the image below. Notice the difference.

8. Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 30. Place this figure on the lower right corner of your slide. Press key to deselect any elements. 31. Access your fourth slide and again, insert a picture from file: WM Icon.gif. 32. Resize the image and place it on the lower right corner of your slide. 33. Access your fifth slide. Click the Insert Clip Artbutton from the Drawing toolbar or access the Inert menu > Picture > Clip Art. Clip Art task pane becomes available. 34. On the lower part of the Clip Art task pane, click on thehyperlink to bring on the Microsoft Clip Organizer dialog box. 35. Click on the plus sign beside the Office Collections option to view more options. 36. Click on the Academic folder. 37. Click the drop-down arrow of the third clip art and choose Copy. 38. Access the Edit menu and choose Paste command. Place the clip art on the lower left corner of your slide. 39. Close the Microsoft Clip Organizer dialog box. When you are asked if you still want to remain the clips you copied on the clipboard, click No. 40. Save your work.

9. Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 To experiment more on the drawing tools, the shapes in particular and to acquire the image below, which will be your output, follow these steps: 41. Add a new slide after your fifth slide and make the slide layout to Blank Layout. 42. Click on the Rectangle button from the Drawing toolbar. Drag it on the slide pane just like the size of the Red Orange rectangle. 43. From the Picture toolbar, click on the Format AutoShapebutton. 44. From the Format AutoShape dialog box, Color and Lines tab, click the Color drop-down list and choose More Colors option. 45. Acquire the color from the Colors dialog box below. Click OK. 46. You must now be on the Format AutoShape dialog box. From the Line section of the Colors and Lines tab, click the Color drop-down list and choose No Line option. 47. Click OK. Place the rectangle shape just like on the sample output. 48. Click the Text Boxbutton, drag it on the slide pane, just enough to key in: By:. 49. Select the text box by clicking on it, click on the Align Rightbutton. 50. Click the Format Text Boxbutton from the Picture toolbar. From the Colors and Lines tab, set the Color on the Fill section to No Fill and the Color on the Line section to No Line. Click OK. 51. Set the Font to your desired type and the size to 17.

10. Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 52. Click the AutoShape button, point to Basic Shapes to access more basic shapes, and then click on Isosceles triangle. 53. Drag it on the slide pane. Rotate it and resize it to acquire the image below. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. Shape still selected, click on the Format AutoShape button from the picture toolbar. Set the Color from the Line section to No Line. Access the Fill Effects option from the Color drop-down list on the Fill section. From the Gradient tab, click on the Two colors radio button. Set Color 1 to Dark Grey and Color 2 to White. Click on the Horizontal radio button from the Shading Styles section and click on the first variant. Click OK. Set the Color on the Line section to No Line. Click OK on the Format AutoShape dialog box. Click on the Insert Clip Art button and click on the Organize clip arts hyperlink. Click on Office Collections > Maps. Copy the clipart and paste it on the slide pane. Resize it and place it just like the sample output shown above. Close the Clip Organizer. Create a rectangle with a size of: height – 9.09 and the width – 0.83. To set the size, select the rectangle, access its Format AutoShape. From the Size tab, highlight inside the drop-down box and key in the height and width. Click OK. 65. Also, key in the 309º on the Rotation drop-down box, still from the Size tab of the Format AutoShape dialog box. 66. Switch to Colors and Lines tab. Change the Color in the Fill section as shown below. Click OK.

11. Office Productivity Tools 2 67. Also, set the Color from the Line section to No Color. Click OK. 68. The rectangle still selected, access the Edit menu and click Duplicate command. 69. The duplicate copy will be on the top of the original. Resize it into a thinner size of the original and place it on the right side. 70. Select the two rectangle, access the Edit menu > Duplicate. Place it just like the output shown above. To select several elements in the slide, hold down the key and click the elements. To deselect the selected elements, press the key. 71. Select the last two rectangles, set Color 1 to dark blue and Color 2 to Grey. 72. Select the four rectangles, click the Draw button from the Drawing toolbar and choose Group command. 73. The rectangles still selected, click on the Draw button > Order > Send to Back. 74. Draw a rectangle just like the size of the slide pane. Acquire the color and the variant from the output shown above. 75. Make its Order to Send to Back. 76. Close the application. Activity #6 Create Charts and Table 1. Open MS PowerPoint 2003 application. PowerPoint now allows you to create a new presentation. 2. Access the Slide Layout Pane, and make your current slide, Title and Diagram or Organization Chart Layout. 3. Click the title placeholder and key in: Business Company, Inc. and aligned it to the right. 4. Create a WordArt applying the third type from the first row type. Key in ABC. 5. Change the Font type to Albertus Extra Bold and the size to 40. 6. Edit the fill effects of the WordArt to Ocean from Preset colors. 7. Make the Shading Style to Vertical and choose the fourth variant and place it beside the title placeholder. icon and Diagram Gallery dialog box 8. Double-click on the add diagram or organization chart appears. 9. Choose the first diagram type and click OK. Laboratory Exercise 3 – Inserting Objects

12. Office Productivity Tools 2 10. Click on the first shape and key in: President. 11. Press key and key in: John Smith. 12. On the second row, key in the following texts accordingly: a.First shape: VP Marketing > > Susan Jones b. Second Shape: VP Sales > > Rachel Parker c.Third Shape: VP Production > > Tom Allen 13. Click on the first shape on the second row, from the Organization Chart toolbar, click the arrow of the Insert Shape button and choose Subordinate. 14. First shape still selected, create another subordinate. Your VP Marketing should now have two subordinates. 15. First subordinate, key in: Manager > > Alice Johnson 16. Second Subordinate, key in: Manager > > Tim Moore. 17. Create two subordinates for VP Sales Rachel Parker. The two subordinates will be: Manager > > Michael Gross and Manager > > Kim Dole. 18. Create two subordinates for VP Production Tom Allen. The two subordinates will be: Manager > > Kathy Roberts and Manager > > Betty Foster. 19. Click the VP Marketing shape. From the Organization Chart toolbar, click on the arrow of the Layout button and choose Right Hanging option. 20. Apply this also to the VP Sales and VP Production shapes. 21. You must now have the same image as shown below.

13. Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 22. To emphasize their position, make all position title text, Bold. 23. Click the whole chart and change the font to Lucida Sans and the size to 20. 24. To add style, chart still selected, click the Autoformatbutton. The Organization Chart Style Gallery dialog box appears. 25. Select any desired style to apply and click OK. However, you may use the Fill Color button if you want to apply different effects. 26. Save this as Activity6xxx. The output uses the Fire style. 27. Create another slide and make the layout as Title and Table Layout. 28. Key in: TOOLS on the title placeholder. Change the font to Broadway. 29. Double-click on the add tablebutton and the Insert Table dialog box appears. 30. From the dialog box, key in: 5 on the number of columns combo box and key in: 15 on the number of rows combo box and click OK. 31. Type in the following texts from the table below on your table. Note that when shifting to other fields simply press the up, down, left, and right arrow key from your keyboard. Also note that the first row is in Bold style.

14. Product ID ProductNamePriceNo.of Pieces Total Price TL2248GardenHose28.00384.00 TL2697Gardener’sRake18.95475.8 TL2539GraftingKnife18.95594.75 TL2002Grafting/SplicingTool57.956347.7 TL1182Holster25.95377.85 TL0802Long-Handled Loppers 10.00220.00 TL0038Nutcracker64.951 TL1549OverheadLoppers18.00354.00 TL3001Pruners,Left-Handed69.954279.8 TL3002Pruners,Right-Handed54.008432.00 TL0460PruningSaw19.959179.55 TL3898Saw34.954139.8 TL4281Sharpener14.95574.75 TL0210Timer,Watering44.957314.65 Laboratory Exercise 3 – Inserting Objects Office Productivity Tools 2 32. Select the whole table and change the font of the second row to the last to Avantgarde Md Bt and the size to 15. 33. Change the size of the font of the first row to 16. 34. Save your work and exit the application.