1. August ESE Meeting Housekeeping Items Teacher Expectations Referrals Private School/Home School Students 1

2. Add To Your Favorites! ESE Webpage – your gateway to procedures and forms! http://www.rock- hill.k12.sc.us/exceptionalstudenteducation.aspx http://www.rock- hill.k12.sc.us/exceptionalstudenteducation.aspx Departments – Instruction and Accountability – Exceptional Student Education

3. WOW – The Transfers Well over 65 transfer students, so far… Keep up the good work! – Getting the Transfer Packets completed and sent to Mary Van Lieu – The EFA box – Self-contained kids Enroll at geographic home school Contact your school psych 3

4. New ACTION Form Where can I get it? (all 3 pages of it!) – Website – Betsey Williams NEW! ESE office is sending the ACTION form to the SIS CLERK Keep the Conference Notes brief What questions do you have? 4

5. PWN – After EVERY Meeting/Action EXCENT PWN form District PWN form – Betsey – Website Last line of the page 3 – ACTION Form Training PowerPoint on the ESE Website http://www.rock- hill.k12.sc.us/exceptionalstudenteducation/ie presources.aspx http://www.rock- hill.k12.sc.us/exceptionalstudenteducation/ie presources.aspx 5

6. Nursing Services – Related Service Check your case load names with the nurse Students with IEPs and who have IHPs – Add Nursing Services as a related service by calling a meeting or doing an amendment to the IEP – Attach a copy of the IHP to the IEP packet (IHP MUST be in the ESE file) 6

7. COSF EXCENT Data Entry requirement for Preschool and Elementary Teachers every 9 weeks! ALL children under the age of 6 7

8. Expectations of Case Managers 1. Provide IEP info to all teachers and others who “need to know” 2. Annual reviews due on student birthdates 3. Document at least 2 attempts to invite parents to participate 4. Call special reviews 5. Bring a draft copy of the IEP to every IEP meeting.* 8

9. Expectations of Case Managers 6. Update present levels for each IEP meeting 7. Include functional assessment in the present levels 8. A new IEP is required at each re- evaluation 9. Complete an ACTION Form for all IEP meetings and actions 9

10. Expectations of Case Managers 10. Complete a Prior Written Notice (PWN) for all meetings, actions, and parent requests 11. Turn all IEP packets into the ESE office within 5 school days of the meeting or action 12. Don’t miss Re-eval dates 10

11. Chapter 2 - ChildFind School Districts - locate and identify students w/disabilities in need of specialized instruction Referral Process (defined in SEPG Ch. 2) – Preschool – School-age – Parent Requests – Private School/Homeschool – RTF (New Hope)

12. Chapter 2 - ChildFind Section C – Referral Processes – General Ed. Intervention (our elementary process follow school process of RTI) – Problem-Solving Process (our secondary process follows SIT process requiring at least 3 meetings) Our elementary and secondary processes ARE DIFFERENT – follow the Referral Procedures Data is required!

13. Secondary Referral Teacher/team completes the packet to INITIATE problem-solving process – 6-page packet – At least 3 meetings are required – Intervention data must be taken – ERCC Meeting required before referral is turned into ESE Office School psych Special Education teacher – Procedures for parent requests 13

14. Elementary Referral Teacher/RTI team completes the packet at the END of the school’s RTI process – 2-page cover for school RTI process and data – ERCC Meeting is required before referral is turned into the ESE Office School Psych OR S/L Therapist Special Education teacher – Procedures for parent requested 14

15. Parent Requests School describes and asks cooperation in the child taking part in the school’s intervention process Can’t hold up a parent request to do an evaluation if they don’t agree to the interventions In almost all cases, interventions will have to be implemented WHILE the evaluation is being done 15

16. Chapter 9 – Private School/Home School Service Plans (not IEPs) Parentally placed students who qualify have the opportunity to participate, but have no individual right to SpEd or Related Services. RHSD3 is required to use a proportionate share of our federal funding to provide services. – between 1 and 2 hours per week per child Served with Service Plans NOT IEPs

17. What Teachers Need to Know about Service Plans RHSD3 procedures (Private School/Home School Students) and Service Plan (green) Student should be entered in EXCENT, but Service Plan is not in EXCENT. Charter Schools ARE NOT private schools – CAH is our responsibility (IEPs) – YPA and Virtual Charter School is the responsibility of the SC Charter School District 17

18. To Finish Up 18