1. Global Meetings & Exhibitions Fundamentals

2. Terminology  Overseas  Transnational  International  Congress  Secretariat

3. Transnational transcending the limits, interests, etc. of a single nation transnational usage examples preposition: in scope: If they are transnational in scope, then no regulatory or fiscal system is really able to regulate their activity.scope nature: The incapacities stem ultimately from the fact that the information infrastructure is transnational in nature.nature character: Infinite war is the war that is fought for a " national " security in which capitalist production and sovereignty are transnational in character.character 3

4. Congress  a coming together; meeting  social interaction  an association or society  an assembly or conference; specif., a formal assembly of representatives, as from various nations or churches, to discuss problems  any of various legislatures, esp. the national legislature of a republic 4

5. Secretariat  the office, position, or quarters of a secretary, esp. of an administrative secretary in a government or organization  a secretarial staff; specif., an administrative staff or department, headed by a secretary-general E. Vantzos BSc, MSc, PhD Researcher 5

6. Secretariat in use:  ask: The Chairman asked the Secretariat to produce a further case study on planning for waste water. ask  advise: Members to advise Secretariat of any suggestions for amending the DPTAC Communication Strategy. advise  contact: To obtain a copy please contact the Secretariat or visit the our website. contact  provide: The Office provides a secretariat to the Privy Council. provide E. Vantzos BSc, MSc, PhD Researcher 6

7. Definition and Criteria  An international meeting:  Involves crossing national borders  At least 2 days duration + travel  50 or more attendees  Has a business agenda utilizing presenters

8. Meeting Objectives & Parameters  What is the meeting purpose?  Number of Participants?  Frequency?  Period?  Organization Timetable  Communication Before the Event  Program Dynamics

9. Factors That Are Unique To International Events  Visa & passport requirements  Shipping & Customs regulations  Currency exchange fluctuations  Host country political & threat issues  Government imposed travel restrictions  Language considerations  Cultural differences & taboos  International protocol

10. Local Support  Professional Congress Organizer (PCO)  An independent planner or planning company that serves as an extra member to the meeting staff offering management & financial services as well as link with suppliers.  Destination Management Company (DMC)  Expert coordinator of transportation & recreational services as well as provider of local staff on-site.