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Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-1 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail.

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Presentation on theme: "Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-1 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail."— Presentation transcript:

1 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-1 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Word 2002 MERGING DOCUMENTS UNIT 3: CUSTOMIZING DOCUMENTS AND ADDING VISUAL APPEAL

2 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-2 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Performance Objectives Use the Mail Merge Wizard to create letters, envelopes, labels, and a directory Create custom fields for a merge Edit main documents and data source documents Input text during a merge

3 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-3 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Mail Merge Concepts Merge takes two documents main document - contains standard information letters envelopes labels directories e-mail messages faxes data source - contains variable information records - all the information for one unit fields - type of information name, address, phone, etc.

4 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-4 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Mail Merge Wizard guides you through the merge process

5 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-5 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 1 identify the type of document you are creating

6 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-6 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 2 select starting document

7 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-7 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 3 select recipients select file enter information - saves as a database file or

8 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-8 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 4 helps to prepare main document

9 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-9 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 5 preview the merged documents

10 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-10 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Step 6 complete the merge save new document in normal manner

11 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-11 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Preparing Envelopes

12 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-12 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Preparing Envelopes click Step 5  preview Step 6  complete

13 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-13 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Preparing Labels similar to creating envelopes select label options labels are arranged

14 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-14 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Preparing Directories

15 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-15 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Creating Custom Fields

16 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-16 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Editing Main Document edit in the normal manner Data Source use Mail Merge Wizard or use Mail Merge Toolbar

17 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-17 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Editing Using Mail Merge Wizard Step 3 Edit recipient list make the necessary edits to the fields

18 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-18 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Editing Using Mail Merge Toolbar Main document setup Open Data Source Mail Merge Recipients Insert Address Block Insert Greeting Line Insert Merge Fields Insert Word Field View Merged Data Highlight Merge Fields Match Fields Propagate Labels First Record Previous Record Go to Record Next Record Last Record Find Entry Check for Errors Merge to New Document Merge to Printer Merge to E-Mail Merge to Fax

19 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-19 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Inputting Text During a Merge position insertion point dialog box appears during Merge key information here

20 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-20 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Commands Review How do you begin the Mail Merge Wizard?

21 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-21 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Commands Review How do you display the Mail Merge toolbar?

22 Copyright 2002, Paradigm Publishing Inc. CHAPTER 12 BACKNEXTEND 12-22 LINKS TO OBJECTIVES Mail Merge Concepts Mail Merge Concepts Mail Merge Wizard Mail Merge Wizard Envelopes Labels Directories Custom Fields Editing Inputting Text Commands Review Commands Review Coming Next Creating and Formatting Tables

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