1. MyFloridaMarketPlace MyFloridaMarketPlace User Meeting July 13, 2005

2. Page - 2 Agenda  Welcome / Introduction  Action Plan Update from 5/10 User Meeting  Aspire Update  Year End Follow Up Discussion  Looking Ahead to this Fiscal Year  Vendor Management Update  Next Meeting Time / Location

3. Page - 3 Agenda  Welcome / Introduction  Action Plan Update from 5/10 User Meeting  Aspire Update  Year End Follow Up Discussion  Looking Ahead to this Fiscal Year  Vendor Management Update  Next Meeting Time / Location

4. Page - 4 Agenda  Welcome / Introduction  Action Plan Update from 5/10 User Meeting  Aspire Update  Year End Follow Up Discussion  Looking Ahead to this Fiscal Year  Vendor Management Update  Next Meeting Time / Location

5. Page - 5 Aspire Update  The Project Team’s first rule: “We will not deploy Aspire before it is ready.”  Replanning Effort  Timeframe for Pilot and Wave 1 Agency  Timeframe for Remaining Agencies  Current activities  Closing out development issues  Vendor just finished Cycle 3 Testing of the software  Preparing for Cycle 4 vendor testing  Reviewing and improving Aspire documentation  To verify requirements will be met  As a yardstick for testing  Reviewing test scripts  Upcoming Activities  User Acceptance Testing  Extending Advocate contracts

6. Page - 6 Agenda  Welcome / Introduction  Action Plan Update from 5/10 User Meeting  Aspire Update  Year End Follow Up Discussion  Looking Ahead to this Fiscal Year  Vendor Management Update  Next Meeting Time / Location

7. Page - 7 Year End Follow Up Discussion  Summary of Key Tasks / Milestones  6/24: Deadline for IRs to be submitted to Auditor’s queue  7/1: Over 9,500 purchase orders with a “hold until” date of either 6/30 or 7/1 were processed. 99% of these orders were processed without intervention (e.g., failed due to outdated vendor information)  7/11: Completed processing of Certified Forward file from DFS (i.e., updated MyFloridaMarketPlace with this information)  Year End Reports will continue to be provided through end of July (Includes the daily report for orders ‘Received’ but not ‘Invoiced’)

8. Page - 8 Year End Follow Up Discussion (Highlights)

9. Page - 9 Year End Follow Up Discussion (Highlights)

10. Page - 10 Year End Follow Up Discussion  Continue to document any lessons learned from year to year  Example of a key point from this year:  Identified some agencies with purchase orders being processed with a hold until date of “6/30” when user intent was to put “7/1” on the purchase order  Action for Next Year: Reinforce during month of May and June to make sure to verify hold until date on purchase orders if intent is to hold until “7/1”

11. Page - 11 Agenda  Welcome / Introduction  Action Plan Update from 5/10 User Meeting  Aspire Update  Year End Follow Up Discussion  Looking Ahead to this Fiscal Year  Vendor Management Update  Next Meeting Time / Location

12. Page - 12 Jul ‘05Sep ‘05Aug ‘05 7/1/05: Purchase Orders with a “hold until” date of 7/1 processed Between now and 7/29: Agencies should continue to enter all multi-year purchase orders and/or contracts into MyFloridaMarketPlace, and review any open purchase orders that should be closed. 7/29/05: All multi-year purchase orders in MyFloridaMarketPlace Looking Ahead to Next Fiscal Year Late August Through September: Analysis Working Group Sessions Continue to work with Aspire on Integration and Functional Transition Tasks Oct ’05 and beyond Conduct regularly scheduled Change Request meetings Continue quarterly data migrations Quarter 1 Data Migration

13. Page - 13 Agenda  Welcome / Introduction  Action Plan Update from 5/10 User Meeting  Aspire Update  Year End Follow Up Discussion  Looking Ahead to this Fiscal Year  Vendor Management Update  Next Meeting Time / Location

14. Page - 14 Vendor Management Update  The Vendor Management team has noticed an increase in billing disputes from vendors- often because the fee exempt checkbox is not checked on the order (if the purchase is fee exempt)  Agencies are encouraged to review orders that are determined to be fee exempt and make sure the checkbox is marked (can be completed during the creation or approval process)  For situations where a Master Agreement is being utilized to a vendor that is exempt, please make sure that a “Contract Exemption eForm” has been completed  Web-based training for transaction level and contract level exemptions is found under the Advanced Purchasing Lesson 7.6: Exemptions  Grainger and Office Depot have offered to be in attendance at the August 10 th meeting  Agencies are encouraged to submit any questions that you may have for these vendors to MyFloridaMarketPlace@myflorida.com by Tuesday, August 2 ndMyFloridaMarketPlace@myflorida.com

15. Page - 15 Agenda  Welcome / Introduction  Action Plan Update from 5/10 User Meeting  Aspire Update  Year End Follow Up Discussion  Looking Ahead to this Fiscal Year  Vendor Management Update  Next Meeting Time / Location

16. Page - 16 Next Meeting Time / Location  Wednesday, August 10, 2005  Carr Building, Room 170  9 a.m. – 11 a.m.