1. SPC 2011 Year-end Closing Calendar Also see “Fiscal Year End Guidelines” On the Business Services website Under “Accounting” Color codes: Blue= 2010-11 (appearing as “2011”) Red= 2011-12 (appearing as “2012”) Green= Other pertinent information

2. April 2011 MondayTuesdayWednesdayThursdayFriday 1 4 Begin submitting 2012 blanket purchase order requisitions to Purchasing 5678 11 Begin review of remaining 2011 purchase orders; close those with no further activity; use “All outstanding PO’s” report in PS Financials 12131415 1819202122 College Closed 25 Submit requisitions for renewal maintenance contracts, lease renewals for 2012 26272829 Last day to submit 2012 blanket PO requisitions to Purchasing (see Fiscal Year End Guidelines regarding 2011-12 business)

3. May 2011 MondayTuesdayWednesdayThursdayFriday 23456 9 Submit TRV’s, FRV’s and local mileage for Travel completed through 05/06/11 10111213 Last day to submit requisitions for Capital Outlay Items (700000 accounts) for 2011 Last day to submit requisitions in excess of $35,000 requiring bids for 2011 16 Summer Session begins 17 BOT 2012 Budget Approval 1819 Deadline for submission of requests to Purchasing for PO rollovers (see Fiscal Year End Guidelines) 20 Purchasing to begin reviewing PO rollover requests with Budget Supervisors, Grant Accountants & Jane Mohr 2324252627 Last day to submit all other 2011 purchase orders; requisitions submitted after this date will be funded from 2012 budgets 30 College Closed

4. June 2011 MondayTuesdayWednesdayThursdayFriday 123 6 Last day for submission of check requests for goods, services, etc. for the period 07/01/10 through 06/06/11 789 Final day to submit current expense budget amendments (B/A) for 2011 10 Final day to change custodianship on existing capital assets for 2011 131415 Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date 16 Final Session Pay for 2011 17 Purchasing to process and dispatch 2012 blanket purchase orders to have in vendors’ hands by July 1 Final FY2011 bi-weekly payday 20 Final day to submit personnel & OPS B/A for 2011 21 Deadline for check requests for payments due 07/01/11 from 2012 budget 22 Last day for submission of check requests for goods, services, etc. to AP for fiscal year 2011 expenditures 23 Deadline for Petty Cash reimbursements from 2011 budget 24 Final TRV’s, FRV’s, and local mileage due in Accounts Payable for all travel completed through 06/19/11 27 Asset Tagging deadline 28 Pay-for-Print deposits for 2011 to the Business Offices 29 Last day to process 2011 check run 30 Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management Cash Counts Inventories Pay-for-Print Counts

5. July 2011 MondayTuesdayWednesdayThursdayFriday 1 Deadline for submitting check requests, invoices to AP to be paid from 2010 budget Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, 2011 4 Holiday5 Deadline for 2011 Payroll accruals created, reviewed by Grant Accountants (GA) & Jane Mohr (JM) and posted Run Comp Abs accrual for June 30, 2011 6 Final day for input of receivers for deliveries through June 30, 2011 7 Final day for AP input of 2011 business Signed New Accountability forms sent to Asset Management 8 Deadline for submission of Accruals 11 Deadline for submission of journal entries for 2010-11 business Close blanket POs for 2010-2011 12 Deadline for 2011 budget journals Deadline for 2011 leave accruals 13 2010-11 BOOKS CLOSED Final review of purchase orders to roll over with Budget Supervisors, Grant Accountants and Jane Mohr 14 Deadline for Payroll accrual reversals for the Payroll accruals done at 6/30/11, again created reviewed by GA & JM and posted 15 181920 PO rollover to 2012 processed Purchasing provides query to Jim Nosewicz to load 2012 rollover budget 2122 Jim to load 2012 rollover budgets after review by staff 2526272829

6. Contact Information AREACONTACTTITLEPHONEFAXEMAIL AccountingVonda WoodsDir of Acctg Services341-3210341-3111Woods.vonda@spcollege.edu Amy LockhartSenior Accountant341-3253341-3111Lockhart.amy@spcollege.edu Janette HuntSenior Accountant341-3357341-3111Hunt.janette@spcollege.edu Accounts PayableSusie CarvellAP Supervisor341-3207341-3368Carvell.susie@spcollege.edu Kate WenceSr AP Specialist341-3298341-3368Wence.kate@spcollege.edu Justian ChuAP Specialist341-3211341-3368Chu.justian@spcollege.edu Jan WyattAP Specialist341-3158341-3368Wyatt.jan@spcollege.edu Asset ManagementKaren ReynoldsAsset Mgmt Specialist341-3234341-3111Reynolds.karen@spcollege.edu Darlene FullerAssets341-5295341-3111Fuller.darlene@spcollege.edu BudgetsJamelle ConnerAVP Budget, Plan & Analysis341-3358341-3111Conner.jamelle@spcollege.edu Jim NosewiczBudget Specialist341-3230341-3111Nosewicz.jim@spcollege.edu Fabiola CastilloBudgt Administrative Spec II341-3085341-3111Castillo.fabiola@spcollege.edu Business ServicesTheresa FurnasAVP, Fin & Bus Services341-3329341-7144Furnas.theresa@spcollege.edu Grants / Restricted Contracts Trenette BrownGrant Accountant341-3315341-3111Brown.trenette@spcollege.edu Ruby BeechamGrant Accountant341-3293341-3111Beecham.ruby@spcollege.edu PurchasingPaul SpinelliDirector341-3070341-3368Spinelli.paul@spcollege.edu Diane FranceyAssistant Director341-3370341-3368Francey.diane@spcollege.edu Marsha EubankSr Purchasing Specialist341-3308341-3368Eubank.marsha@spcollege.edu Lori KeeganPurchasing Specialist341-3266341-3368Keegan.lori@spcollege.edu Kimberly MorrowPurchasing Specialist341-3310341-3368Morrow.kimberly@spcollege.edu Student Acctg, Cash Receipts Mike MeigsDirector, Student Acctg & Business Systems 341-3313341-3368Meigs.mike@spcollege.edu TravelMark PassmoreAP Travel Specialist341-3225341-3368Passmore.mark@spcollege.edu