1. Fiscal Compliance Corner MRAM June 2014 Ted Mordhorst Assistant Director for Post Award Financial Compliance Research Accounting & Analysis Tamara (Mara) Rivet Grant Analyst Grant and Contract Accounting

2. Audit Developments  NIH Audit – Questioned costs of $6.4 million including:  $3.2 million in Salary, Fringe Benefits & F&A  Majority of costs were for Administrative & Clerical Salaries  $3.2 million in Other direct costs and related F&A.  Majority were related to incorrect classification of a subaward relationship as a vendor relationship

3. OMB Uniform Guidance Update  Core Team has been active reviewing the revised regulations that will take effect 12/26/14.  Have identified a lot of changes  Some are minor but others will require policy and or procedural changes.  Currently sifting what we identified as a change.  Not an impact to policies and procedures  Will impact UW policies and procedures

4. OMB Uniform Guidance Update  Next Steps  Identify policy/procedure owners and work with them to draft changes.  Communicate changes to campus.  GIMs  Web pages

5. Training Grants  Trainee Stipends  Trainees should only be paid under object codes  01-5X series for Post-docs with Health insurance  01-9X series for Pre-docs with health insurance  08-02 trainee without health insurance  Trainee appointments  Be sure the appointment in the system agrees with the appointment in x-Train.  Time and money

6. Be Prepared for the NIH Closeout Changes  Effective October 1, 2014, NIH is revising its closeout procedures.NIH is revising its closeout procedures  The FINAL request for reimbursement must be made within 90 days of the project period end date.  What Can Your Department Do to Help Prevent Financial Losses? Plan for closeout when a budget is established. Be aware of your Final Action DateFinal Action Date Manage awards on a monthly basis to help identify potential challenges early!

7. Be Prepared for the NIH Closeout Changes Communicate with PI and subcontractors regularly. Identify early when a no-cost extension will be needed to complete the work. Including work being done by a sub- contractor. Charges incurred prior to the budget end date MUST post to the budget within that 90 day window..

8. Know Your Sponsor Award Requirements!  Read your award documentation!  Read your Funding Action Notifications!  Manage budgets monthly.  Carry forward authority is not always automatic.

9. GCA Web updates- Training Grant Information If you have Training Grants ending in June Now is the time to ensure your trainees have been paid correctly AND on the correct Object Codes.  Training Grant FAQs http://f2.washington.edu/fm/gca/node/848  Term Notice & Statement of Appointment FAQs http://f2.washington.edu/fm/gca/faq?tid=&body=training+grant

10. Join us for the Quarterly GCA Brown Bag on June 25th! Stay tuned for an MRAM announcement that will include topics and location. Questions or comments? Email gcahelp@uw.edu or contact us via GrantTrackergcahelp@uw.eduGrantTracker