1. WHAT’S IN YOUR FINANCIAL TOOL BOX? School Nutrition Administrator’s Conference October 23, 2014 Presented by Melanie Crews and Myra Mayse North Carolina Department of Public Instruction Safe and Healthy Schools Support Division School Nutrition Services Section “The USDA is an equal opportunity employer.” 1

2. Importance of Financial Management Stakeholders Superintendent Board of Education Finance Officer Taxpayers School Nutrition Administrator Cafeteria Managers and Staff Customers 2

3. Financial Management Tools 1. FC-1A Summary Report Analysis of the twice yearly FC-1A 2. Meal Equivalent Calculation for NC Converts meals to a standard Meal Equivalent (ME) 3. Meals Per Labor Hour Calculation Productivity measure of each cafeteria and the system-wide 3

4. Summary 2013-2014 Annual FC-1A 4

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6. 6 Net Cash Resource / One Month’s Operating Cost = # Months Operating Balance One month equals 20 feeding days. 180 feeding days / 20 days = 9 months. 185 feeding days / 20 days = 9.25 months. Total expenses on the Annual FC-1A / the number of months of operation = One Month’s Operating Cost

7. Summary 2013-2014 Annual FC-1A 7

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11. 2014-15 Meal Equivalent Calculation: 1, 2, 3.5, 4 = 1 Meal Equivalent 1 lunch 2 breakfasts $3.50 a la carte 4 snacks

12. 1 Lunch = 1 Meal Equivalent Include: Student Lunches School Nutrition Employee Lunches Adult Lunches Catered Lunches 1500 Lunches = 1500 Meal Equivalents

13. 2 Breakfasts = 1 Meal Equivalent Divide Total Breakfasts by 2 700Breakfasts / 2 = 350 Meal Equivalents

14. $3.50 A la Carte Sales = 1 Meal Equivalent Dollars in Sales divided by 3.5 $1050 / 3.5 = 300 Meal Equivalents

15. 4 Snacks = 1 Meal Equivalent Number of Snacks served divided by 4 100 Snacks / 4 = 25 Meal Equivalents

16. Total Meal Equivalents Lunch Meal Equivalents1500 Breakfast Meal Equivalents350 A la Carte Meal Equivalents300 Snack Meal Equivalents25 Total2175

17. Meals per Labor Hour Calculation District-wide Per Kitchen

18. Meals per Labor Hour Calculation Total Meal Equivalents Divided by Number of Days in the Review Period Divided by Number of Assigned Daily Labor Hours Equals Meal Equivalents per Labor Hour

19. Meals per Labor Hour Calculation 2,175 Meal Equivalents Divided by 5 Days Divided by 28 Daily Labor Hours 15.5 Meals per Labor Hour

20. Financial Management Tools 1. FC-1A Summary Report Analysis of the twice yearly FC-1A 2. Meal Equivalent Calculation for NC Converts meals to a standard Meal Equivalent (ME) 3. Meals Per Labor Hour Calculation Productivity measure of each cafeteria and the system-wide 20

21. QUESTIONS?

22. Myra Mayse: myra.mayse@dpi.nc.gov Melanie Crews: melanie.crews@dpi.nc.gov