1. GDS Ward consultation process 13 August – 1 October 2011

2. 2 Ward consultation Approach & Focus Ward consultations will be held as a parallel process to the eight theme weeks These will take the form of regional summits and will be convened by the Speakers Office All regional summits will be held on Saturdays from 09:00 – 15:00 These summits will not take the form of public meetings but will included invited stakeholders from each region Councillors will then later take the process forward in their own public meetings at ward level At each summit, a presentation focused on the GDS will be done Following this, participants will break into commissions to discuss specific issues Each commission will be chaired by a councillor who will be assisted by a resource person from the relevant theme Scribes would note the input given and prepare a report for each regional summit

3. 3 Ward consultation Indicative programme DayWard consultation Description of eventAudiencePossible Partners 5 AugustBriefing with councillors Briefing of councillors about ward consultation process Ward councillors 13 August – 1 October Region ARegional summit to discuss specific GDS themes Community members Respective theme representatives & OoS Region BRegional summit to discuss specific GDS themes Community members Respective theme representatives & OoS Region CRegional summit to discuss specific GDS themes Community members Respective theme representatives & OoS Region DRegional summit to discuss specific GDS themes Community members Respective theme representatives & OoS Region ERegional summit to discuss specific GDS themes Community members Respective theme representatives & OoS Region FRegional summit to discuss specific GDS themes Community members Respective theme representatives & OoS Region GRegional summit to discuss specific GDS themes Community members Respective theme representatives & OoS

4. 4 Regional Summits Overview Invitees include: Ward councillors Business representatives Youth groups Non governmental organisations / community based organisations / faith based organisations Education groups Ratepayers associations, etc Programme Introduction will be given by Chairperson followed by a brief video outlining the GDS Presentation will identify in more detail some of the critical questions per theme and a question and answer session will take place after the presentation Participants will be broken up into eight commissions with each commission focused on one theme Representative from each thematic group will be available at each commission to drive the discussion and take notes. Scribes will also record each conversation. After the commissions have concluded discussions, they will be allowed ten minutes to report back to the plenary.

5. 5 Regional Summits Indicative programme No.ItemTimeResponsible 1Welcome and introduction09:00 – 09:15Chairpersons 2GDS video (setting out the purpose and process) 09:15 – 09:45 3GDS presentation (including brief overview of region) 09:45 – 10:15Regional Director 4GDS Q&A session10:15 – 10:45GDS coordinating committee 5Tea10:45 – 11:00 6Commissions11:00 – 12:30All 7Lunch12:30 – 13:30 8Plenary13:30 – 14:45All 9Closure and way forward14:45 – 15:00Chairpersons

6. 6 Regional Summits Conclusion While this presentation highlights ward consultation processes, councillors can also participate in any of the thematic weeks In particular, councillors will be invited to participate at an event in the governance theme week on Friday 1 September Process going forward: Regional summit logistics and planning by 1 August 2011 2 August 2011: Media launch of GDS process 5 August 2011: Detailed briefing of councillors on regional summit programme and process