1. Chapter 1 Introduction to Bellwether Garden Supply

2. ©The McGraw-Hill Companies, Inc., 20042 of 63 The Sample Company – Bellwether Garden Supply The sample company, Bellwether Garden Supply, is shown in Chapters 1-7. You learn about the basic features of Peachtree Complete Accounting 2003 (PCA), Release 10. Completing these chapters will help you become familiar with the software. The Peachtree CD packaged with the book includes the sample company data. Computer accounting skills are reviewed in more depth beginning in Chapter 9.

3. ©The McGraw-Hill Companies, Inc., 20043 of 63 Software Objectives, p. 3 Start Peachtree Complete Accounting for Windows (PCA). Explore the sample company, Bellwether Garden Supply. Back up and Restore Bellwether Garden Supply. Operate drop-down lists, lookup fields, status bar, and navigation aid. Navigate Windows Explorer. Explore Peachtree Today to link to the Internet and learn about software features. Make three backups: 1) one blank formatted disk to back up Bellwether’s starting data; 2) one blank formatted disk for the Chapter 1 backup; 3) one blank formatted disk for the Exercise 1-2 backup.

4. ©The McGraw-Hill Companies, Inc., 20044 of 63 Web Objectives, p. 3 Use PCA to link to Peachtree’s website at www.peachtree.com www.peachtree.com Link to Peachtree Software’s newsroom. Select two product news articles, and write an essay about each press release. Use your Internet browser to go to the book’s website at www.mhhe.com/yacht2003 www.mhhe.com/yacht2003 Complete the first Internet Activity in Part 1.

5. ©The McGraw-Hill Companies, Inc., 20045 of 63 Peachtree Tips Peachtree Tips Chapters 1 – 7 are cumulative. The chapter activities and end-of-chapter exercises need to be completed. The screen illustrations in the text were done with Windows XP and Peachtree Complete Accounting for Windows 2003, Release 10, Educational Version. You need three blank formatted disks to make the backups in Chapter 1, including the end-of-chapter exercise. Or, you can backup to a hard drive or network location. If you have a CD-RW drive or Zip drive, you can use one compact disk or Zip disk to make all the backups in Chapters 1 through 18.

6. ©The McGraw-Hill Companies, Inc., 20046 of 63 Peachtree Tips Peachtree Tips To make a master file of starting data for Bellwether Garden Supply, back it up before making any changes. (See p. 15). Or, you can install Bellwether from the Peachtree Complete 2003 CD (Appendix A, pages 684 and 685).

7. ©The McGraw-Hill Companies, Inc., 20047 of 63 The instructions on pages 15-19 show you how to use Peachtree’s Back Up feature. When you back up the company file, the information is compressed or made smaller. Using Windows Explorer is explained on textbook pages 19–21. Copying the Bcs folder to a Zip drive or CD-RW drive is shown on pages 21-22. Peachtree’s Back Up feature works with their Restore feature, which is shown on pages 22-24. Peachtree Tips

8. ©The McGraw-Hill Companies, Inc., 20048 of 63 Backing Up Chapter 1, page 2 ChapterDisks Backup Name KB Pg Nos. 1 1 of 18 a:\bgs.ptb85015-19 2 of 18 a:\Chapter 1.ptb 85038-39 3 of 18 a:\Exercise 1-2.ptb 85046

9. ©The McGraw-Hill Companies, Inc., 20049 of 63 Chapter 1 Topics 1. Software objectives, p. 3 2. Web objectives, p. 3 3. Mouse and keyboard basics, p. 4-5 4. PCA’s startup screen, pp. 5-6 5. The Windows environment, pp. 6-9 6. Typical Windows used in PCA, pp 9-12 7. The Sample Company, Bellwether, p. 12 8. Getting started, pp. 12-14 9. Displaying product information, p. 14 10. Backing up Bellwether Garden Supply, pp. 15-19

10. ©The McGraw-Hill Companies, Inc., 200410 of 63 Chapter 1 Topics continued 11. Using Windows Explorer, pages 19-21 12. Copying the Bcs Folder to a Zip Drive or CD-RW Drive, pp. 21-22 13. Restoring company data from a floppy disk, pp. 22- 24 10. Using Peachtree Today, pp. 25-27 11. Menu bar, pp. 28-35 12. Becoming an Employee of Bellwether Garden Supply, pp. 35-37 a. Adding yourself as an employee, p. 37 13. Backing up Chapter 1 Data, pp. 38-39 14. Manual vs. computerized accounting, pp. 39-40

11. ©The McGraw-Hill Companies, Inc., 200411 of 63 Chapter 1 Topics concluded 15.Internet Activity, p. 41 16. Summary & Review, p. 42 a.Going to the Net, p. 42 b.Ten true/make true questions, pp. 43-45 c.Exercise 1-1, p. 45 d.Exercise 1-2, p. 46 e. Chapter 1 Index, pp. 47-48

12. ©The McGraw-Hill Companies, Inc., 200412 of 63 Startup screen, p. 12 Start Windows, then double-click on the Peachtree icon. The startup screen appears.

13. ©The McGraw-Hill Companies, Inc., 200413 of 63 Explore a Sample Company, p. 13 When you select “Explore a Sample Company,” from the startup menu, this screen appears. Accept the default for “Bellwether Garden Supply.” Then, click on OK.

14. ©The McGraw-Hill Companies, Inc., 200414 of 63 Product Information, p. 14 From the menu bar, click on Help, then About Peachtree Accounting.

15. ©The McGraw-Hill Companies, Inc., 200415 of 63 Back Up Company, p. 16 From the menu bar, click on File, then Back up. Click

16. ©The McGraw-Hill Companies, Inc., 200416 of 63 Back up continued, pp. 17-18 In the “Save in” field, click on “3½ Floppy(A:) to select drive A. Type bgs in the “File name” box. Click Two more screens pop up. Click on both times. (see p. 18)

17. ©The McGraw-Hill Companies, Inc., 200417 of 63 Windows Explorer Size of backup file in drive A, p. 18 On the left side of the window is the “Folders” list. The right side of the screen displays the contents or name of the files in drive A.

18. ©The McGraw-Hill Companies, Inc., 200418 of 63 Using Windows Explorer, pp. 19-21 Go to Windows Explorer and open the folder for Bellwether Garden Supply: C:\Peachw\Bcs, p. 20

19. ©The McGraw-Hill Companies, Inc., 200419 of 63 Using Windows Explorer cont. Right-click on the “Bcs” folder. A drop-down menu appears. Left-click on Properties, p. 20.

20. ©The McGraw-Hill Companies, Inc., 200420 of 63 Copying the Bcs Folder to a Zip Drive or CD-RW Drive, pages 21-22 On pages 21-22, use steps 1-6 to copy files using a Zip disk or CD.

21. ©The McGraw-Hill Companies, Inc., 200421 of 63 Restore, pp. 22-24 Restore, pp. 22-24 From the menu bar, click on File, then Restore. In the “Look in” field, select drive A. Click on “bgs.ptb” to highlight it. Click

22. ©The McGraw-Hill Companies, Inc., 200422 of 63 Restore continued, p. 24 A “Warning!” screen pops up. Click

23. ©The McGraw-Hill Companies, Inc., 200423 of 63 Restore concluded, p. 24 The “Restore Options” window pops up. Make sure that a check mark is next to Company Data. Then, click on Restore.

24. ©The McGraw-Hill Companies, Inc., 200424 of 63 Peachtree Today, p. 25 At the bottom of your screen on the status bar, there is a “TODAY” icon. Click on it. The “Peachtree Today” window appears.

25. ©The McGraw-Hill Companies, Inc., 200425 of 63 Peachtree Today cont., p. 26 Click once on My Business. Follow the steps on pages 26 and 27.

26. ©The McGraw-Hill Companies, Inc., 200426 of 63 Hide Peachtree Today, p. 27 From “Peachtree Today’s window, select the “Preferences” tab. Click on the box in the “Start Up” section to uncheck it. Click on Peachtree Today’s title bar to close it.

27. ©The McGraw-Hill Companies, Inc., 200427 of 63 Menu bar: File pull-down menu, p. 28 Menu bar: File pull-down menu, p. 28 From the menu bar, click on File.

28. ©The McGraw-Hill Companies, Inc., 200428 of 63 Menu bar: Edit pull-down menu, p. 29 Menu bar: Edit pull-down menu, p. 29 From the menu bar, click on Edit.

29. ©The McGraw-Hill Companies, Inc., 200429 of 63 Maintain pull-down menu, p. 30 Maintain pull-down menu, p. 30 From the menu bar, click on Maintain.

30. ©The McGraw-Hill Companies, Inc., 200430 of 63 Tasks pull-down menu, p. 31 Tasks pull-down menu, p. 31 From the menu bar, click on Tasks.

31. ©The McGraw-Hill Companies, Inc., 200431 of 63 Analysis pull-down menu, p. 32 Analysis pull-down menu, p. 32 From the menu bar, click on Analysis.

32. ©The McGraw-Hill Companies, Inc., 200432 of 63 Options pull-down menu, p. 32 Options pull-down menu, p. 32 From the menu bar, click on Options.

33. ©The McGraw-Hill Companies, Inc., 200433 of 63 Reports pull-down menu, p. 33 Reports pull-down menu, p. 33 From the menu bar, click on Reports.

34. ©The McGraw-Hill Companies, Inc., 200434 of 63 Window pull-down menu, p. 34 Window pull-down menu, p. 34 From the menu bar, click on Window.

35. ©The McGraw-Hill Companies, Inc., 200435 of 63 Help pull-down menu, p. 34 Help pull-down menu, p. 34 From the menu bar, click on Help.

36. ©The McGraw-Hill Companies, Inc., 200436 of 63 Payroll Navigation Aid, p. 35 Payroll Navigation Aid, p. 35 Click on the Payroll Navigation Aid and a flow chart pops up.

37. ©The McGraw-Hill Companies, Inc., 200437 of 63 Maintain Employees/Sales Reps, p. 36 On the Payroll Navigation, click on the “Employees” link. The Maintain Employees/Sales Rep window appears.

38. ©The McGraw-Hill Companies, Inc., 200438 of 63 Chapter 1 Glossary of Terms

39. ©The McGraw-Hill Companies, Inc., 200439 of 63 Windows, pages 1 & 6-9 Windows, p. 1 A visual (instead of typographic) format for computer operations. The illustration on page 7 shows how Peachtree uses the Windows interface

40. ©The McGraw-Hill Companies, Inc., 200440 of 63 Graphical user interface (GUI), p. 1 Consists of procedures which enables you to interact with Peachtree. The key is the Windows environment: the menus, dialog boxes, and list boxes.

41. ©The McGraw-Hill Companies, Inc., 200441 of 63 Icons, p. 1 Peachtree uses common symbols to represent tasks: a file folder for closing files; a trash can for delete; a printer for printing; question mark for Help; an hourglass to show that the program is waiting for a task to be performed; etc.

42. ©The McGraw-Hill Companies, Inc., 200442 of 63 Mouse, p. 1 A pointing device that is used to interact with images on the screen.

43. ©The McGraw-Hill Companies, Inc., 200443 of 63 Shortcut keys, p. 4 Enable you to perform some operations by pressing two or more keys at the same time. For example, + closes an application window.

44. ©The McGraw-Hill Companies, Inc., 200444 of 63 Title bar, p. 8 The top line of every window is a bar which contains the name of the application.

45. ©The McGraw-Hill Companies, Inc., 200445 of 63 Desktop, p. 8 Depending on how your computer is set up, various icons appear on your desktop when you start Windows.

46. ©The McGraw-Hill Companies, Inc., 200446 of 63 Taskbar, p. 8 Taskbar, p. 8 In Windows, the “Start” button and taskbar are located a the bottom of your screen.

47. ©The McGraw-Hill Companies, Inc., 200447 of 63 Folder tabs, p. 11 Folder tabs, p. 11 There are various file folder tabs shown on Peachtree’s windows. The “Maintain/Customer/Prospects window shows tabs for General, Sales Defaults, Custom Fields, and History.

48. ©The McGraw-Hill Companies, Inc., 200448 of 63 Drop-down list, p. 12 The down arrow means that this field contains a list of information from which you can make a selection

49. ©The McGraw-Hill Companies, Inc., 200449 of 63 Lookup fields, p. 11 Lookup fields, p. 11 Lookup fields have a “magnifying-glass” icon next to them. For example, when you click on this “magnifying- glass” icon, a chart of accounts list appears.

50. ©The McGraw-Hill Companies, Inc., 200450 of 63 Backing Up, p. 15 Backing up your data means saving it to a floppy disk, ZIP™ disk, or CD so that it will be available when you want to work again.

51. ©The McGraw-Hill Companies, Inc., 200451 of 63 Windows Explorer, pp. 19-21 Use Windows Explorer to determine how much disk space is used, and to locate Peachtree’s program and data folders.

52. ©The McGraw-Hill Companies, Inc., 200452 of 63 Restore, p. 22 Previously backed up data can be restored or retrieved with the File, Restore selection. To start where you left off the last time you backed up, you use the Restore feature.

53. ©The McGraw-Hill Companies, Inc., 200453 of 63 Menu Bar, p. 28 Menu Bar, p. 28 Peachtree’s menu bar has nine pull-down menus: File, Edit, Maintain, Tasks, Analysis, Reports, Window, Help.

54. ©The McGraw-Hill Companies, Inc., 200454 of 63 Ellipsis (…), p. 29 Ellipsis (…), p. 29 A punctuation mark consisting of three successive periods (…). Choosing a menu item with an ellipsis opens a dialog box.

55. ©The McGraw-Hill Companies, Inc., 200455 of 63 Dialog box, p. 29 A window that appears when the system requires further information. Some dialog boxes display warnings.

56. ©The McGraw-Hill Companies, Inc., 200456 of 63 Default, p. 30 Information that displays in windows or information that is automatically used by the system. You can change the default by choosing another command.

57. ©The McGraw-Hill Companies, Inc., 200457 of 63 Global options, p. 32 Settings that affect the entire program. When you set global options for one company, you set them for all companies. You can access these settings from the Options menu.

58. ©The McGraw-Hill Companies, Inc., 200458 of 63 Manual vs. Computerized Accounting, p. 40 Manual Accounting Cycle PCA’s Computer Accounting Cycle 1. Analyze Transactions. 1. New Company Set up. 2. Journalize entries. 2. Analyze transactions. 3. Post to the ledger. 3. Journalize entries. 4. Prepare unadjusted trial balance. 4. Post to the ledger. 5. Prepare worksheet. 5. Print general ledger trial balance (unadjusted).

59. ©The McGraw-Hill Companies, Inc., 200459 of 63 Manual vs. Computerized Accounting cont., p. 40 Manual Accounting Cycle PCA’s Computer Accounting Cycle 6. Prepare financial statements. 6. Account reconciliation. 7. Adjust the ledger accounts. 7. Journalize and post adjusting entries. 8. Close the temporary accounts. 8. Print the general ledger trial balance (adjusted). 9. Prepare post-closing trial balance. 9. Print financial statements. 10. Reverse entries (optional 10. Change accounting periods. Interpret accounting information.

60. ©The McGraw-Hill Companies, Inc., 200460 of 63 Chapter 1 Internet Activity, p. 41 The Internet is the worldwide electronic communication network that allows for the sharing of information. The World Wide Web (WWW) or Web is a way of accessing information over the Internet. To read about the differences between the Internet and the Web, go to http://www.webopedia.com/DidYouKnow/Internet/2002/Web_vs_Internet.asp http://www.webopedia.com/DidYouKnow/Internet/2002/Web_vs_Internet.asp The word modem is an abbreviation of Modulator/Demodulator. A modem is a device that translates the digital signals from your computer into analog signals that can travel over telephone lines. There are also T-1 lines, cable modems, digital subscriber lines (DSL), and wireless radio modems for faster connections.

61. ©The McGraw-Hill Companies, Inc., 200461 of 63 Chapter 1 Internet Activity (continued), p. 41 1.Start Windows, then PCA. Open Bellwether. When Bellwether starts, minimize Peachtree and start your Internet browser. 2.Maximize Peachtree. Start “Peachtree Today.” Select “My Resources.” 3.If necessary, scroll down the screen to the “Stay in Touch with Peachtree” section. Click on www.peachtree.comwww.peachtree.com 4.Websites are time and date sensitive. When using the Internet, be aware that changes will likely take place. For purposes of this assignment, you will link to Peachtree’s press releases. When you place your cursor over “News” a drop-down list appears. Select “Press Releases.” Then, link to “Product News.” The Peachtree Newsroom page appears.

62. ©The McGraw-Hill Companies, Inc., 200462 of 63 Internet Activity (concluded), p. 42 5.Select two links from the list of press releases. Using a word processing program, write an essay about each site you selected. Remember to include the website address of each link. Your summary for each site selected should be no more than 100 words or less than 75 wors. 6.Go to the textbook’s website at www.mhhe.com/yacht2003 www.mhhe.com/yacht2003 7.Link to Internet Activities, then WEB EXERCISES PART 1. Complete the first activity, ACCOUNTING MONOPOLY-Chapter 1. This is a group activity.

63. ©The McGraw-Hill Companies, Inc., 200463 of 63 Going to the Net, p. 42 Access the Career Development website at http://www.net-temps.com/careerdev/index.htm?type=careertalk&channel=fin&topic=careers Read the article "Careers in Accounting & Finance.“ 1. What three skills are essential for those seeking careers in accounting and finance? 2. What is the preferred educational background for an accountant? 3. List five career opportunities in accounting and finance.