1. 1 AccessText Advisory Committee Meeting October 7, 2009 2:30 pm - 4:00 pm Eastern Time Next Advisory Committee Meeting December 10, 2009

2. Agenda Roll Call and Ground Rules: Christopher Lee –Advisory Committee Members and Development Board Project Update: ATN Team Advisory Committee Application and Training Feedback: Committee ATN Publisher Report & Issues: Ed McCoyd Expanded Services: Christopher Lee ATN Training 2010: Julie Balassa Intuit QuickBase Donation Feedback Survey: Christopher Lee Action Items Recap: Susan Roche Next Meeting: December 10 th (2:30 pm – 4:00 pm EST) Advisory Committee Items 2

3. 3 Progress Since April 2009 April 2009: First Advisory Committee meeting ATN Newsletter V.1.2 May 2009: ATN Publisher application testing May 2009: DSS Advisory Committee Input Interviews May 2009: ATN Beta Members Update #1 June 2009: Publishers begin processing test requests June 2009: Publisher and DSS AU Agreements completed July 2009: Collaborative discussions with ATPC, APH, RFB&D and Bookshare July 2009: ATN Beta Members Update #2 June 2009: ATN Website Revised (V.1.2) June 2009: AAP/CITF Approved Expanding the Beta through June 2010 July 2009: AHEAD Presentation and Exhibit July 2009: Support, Training and Event Applications Completed August 2009: Application was Launched August 2009: ATN First Team Member was Hired (Welcome Kane Stanley!) August 2009: Inside Higher Ed Article and Campus Newsletter August 2009: The Chronicle of Higher Education Article September 2009: Training and Application Survey October 2009: ATN Newsletter V.1.3

4. 4 There are now over 650 members and 4 AMCs from every state (and DC) except Delaware and West Virginia.

5. 10/29/2015 2,519 Requests Received

6. 10/29/2015

7. Average Fulfillment Time is 4.5 Days

8. 10/29/2015 About 10% of titles are not in database and must be added as Research Titles.

9. 9 Fulfillment methods used by Publishers

10. 10/29/2015

12. Support Logs Number of Requests with Support Logs: 318 Total Number of Support Logs: 618 Number of Members who have used Support Logs: 118 Support Logs by Publisher: –W.W. Norton 213 –Pearson Education 193 –Cengage Learning 140 –John Wiley & Sons 74 –McGraw-Hill 36 –Elsevier 24 12

13. Application Update –File Transfer System There were some technical issues regarding the transfer of large files using the ATN FTP server, so the file size per request was limited to 250 megabytes. –Title Data Management Switchover to ONIX data 13

14. Application Update (continued) Potential Application Enhancements –Customized email notifications –Enable users to track receipt of files –Initiate support calls to ATN staff from Dashboard 14

15. Advisory Committee Application and Training Feedback 15

16. ATN Publisher Report & Issues: Ed McCoyd –International Interest in ATN –Accommodating Faculty with Disabilities –CSU Membership (Jeff and Mark) –AHEAD Review of the ATN DSS Membership Agreement (Ron Stewart) –New Publisher Exploration and Status (Rick Bowes) 16

17. Expanded Services –Spring 2010 –DSS to DSS Exchange – ATN staff are developing the DSS to DSS post-production file exchange component. Some of the issues that need to be resolved include: Will the exchange allow partial files to be listed or only complete files? Will the ATN store the exchange files on a server for fulfillment or will files need to be uploaded by the providing member each time they are requested by another member? How will file evaluation guidelines be developed, administered and enforced? 17

18. Expanded Services –Spring 2010 –Federated Search APH is in the process of upgrading their IT platform that supports the LOUIS database of alternate materials (October Completion). RFB&D working with ATN IT regarding a suitable search interface. 18

19. Training: Production Options after Files are Received from Publishers Proposed Agenda (Julie K. Balassa) Format received (PDF, Word and Other?) –not available, receive desk copy Pre-conversion production needs - PDF –quick and dirty if text-backed - paginate, auto-tag, reduce file size –more intensive if text-backed – set reading order, manually tag, add headings, touch up text (including punctuation), create “extras” file, etc. –image-backed – must OCR first Pre-conversion production needs – Word –quick and dirty – usually doesn’t exist –more intensive – break pages and paginate, locate/add sections, remove/add headings and styles, edit/add punctuation, create “extras” file, etc. Conversion (format? tools?) Delivery (medium? Method?) Storage (medium? method?) 19

20. Intuit QuickBase Donation Feedback Survey 20

21. Action Items Recap 21

22. Next Meeting December 10 th (2:30 pm – 4:00 pm EST) –Advisory Committee Items 22