1. City of Chicago Department of Family & Support Services

2. Agenda Course Introduction Course Introduction Grant Overview Grant Overview Budgetary Forms Budgetary Forms Invoice/Voucher Forms Invoice/Voucher Forms Frequent Asked Questions Frequent Asked Questions Best Practices Best Practices Closing Closing

3. Course Introduction Historical Information Historical Information Facilitator Facilitator Key Players Key Players Internal Internal External External

4. Overview Emergency Shelter Grant (ESG) program provides homeless persons with basic shelter and essential supportive services. It can assist with the operational costs of the shelter facility, and for the administration of the grant. Also assist with short term homeless prevention assistance to at imminent risk of losing their own housing due to eviction, foreclosure. Emergency Shelter Grant (ESG) program provides homeless persons with basic shelter and essential supportive services. It can assist with the operational costs of the shelter facility, and for the administration of the grant. Also assist with short term homeless prevention assistance to at imminent risk of losing their own housing due to eviction, foreclosure.

5. Budgetary Forms Budget Summary Form Budget Summary Form Personnel Budget Form Personnel Budget Form Non-Personnel Budget Form Non-Personnel Budget Form Break Time Break Time

6. Budget Summary Form

7. Personnel Budget Form

8. NonPersonnel Budget Form

9. Break Time Session resumes in 15 minutes

10. Invoice/Voucher Forms Summary Form Summary Form Tax Certification Form Tax Certification Form Salaries Form Salaries Form Non Salaries Form Non Salaries Form

11. Summary Invoice Form

12. Tax Payment Certification

13. Invoice Salaries Form

14. Non-Salaries Form

15. Break Time Session resumes in 15 minutes

16. Budget Amendment/Revision Form

17. Best Practices Review contract and budget. On City of Chicago website. Review contract and budget. On City of Chicago website. Current Insurance. Current Insurance. Invoice/voucher monthly. Invoice/voucher monthly. Reconcile reimbursement contract voucher receipt monthly. Reconcile reimbursement contract voucher receipt monthly. Review budget quarterly, if modifications are required, submit budget revision forms with justification letter to Finance Division. Review budget quarterly, if modifications are required, submit budget revision forms with justification letter to Finance Division. Submit all required documentation in a timely matter. Submit all required documentation in a timely matter. Get to know your accountant - LaMar Jackson (312)746-8466 or supvisor - Angela Smith (312)746-8611. Get to know your accountant - LaMar Jackson (312)746-8466 or supvisor - Angela Smith (312)746-8611.

18. FAQ Questions?

19. Closing Thank you for attending DFSS’ 2009 Fiscal Conference at Kennedy King College. This concludes the Emergency Shelter Grant program session. Thank you for attending DFSS’ 2009 Fiscal Conference at Kennedy King College. This concludes the Emergency Shelter Grant program session. Have a great afternoon! Have a great afternoon!