1. RESIDENCY 101 ERAS Overview April 5, 2013 Jimmy Renfro, M.Ed. Lauren Griffin, M.S.

2. What IS ERAS? Electronic Residency Application Service The online common application for most AOA and ACGME internship and residency programs.

3. ERAS Online Application Main site/login: https://www.aamc.org/students/medstudents/eras/residency/ Other useful areas of the site: Click on “ERAS for Applicants Home” and “USMG Residency Applicants” to search for resources to download Detailed User Guide and lots of great tutorials! ERAS Help: myeras@aamc.org / (202) 862-6264

4. Costs to Consider Be Prepared to Pay (based on 2013 fees): $92 for first 10 programs, per Match (AOA, ACGME), per specialty. Goes up incrementally per application after first 10 applied ($9-15-25 each) Board Transcripts are $70 each (one time fee, not per application) Consider all travel expenses! Estimate ~ $500 per visit

5. Matching Services NMS – National Matching Service. Used by osteopathic programs and students during osteopathic match for residency selection NRMP – National Resident Matching Program. Used by allopathic programs and students during the allopathic match for residency selection SF Match – San Francisco Matching Program. Early matching program for some Neurology and Ophthalmology residencies. This match does not utilize ERAS (but you may need ERAS for PGY-1)

6. What’s The Difference? ERAS is the application service NRMP, NMS & SF Match are the matching services You MUST register with the matching services separately in order to participate in their match

7. How Does ERAS Work? Applicants receive an electronic ‘Token’ (password) from their assigned Dean's office, and use it to access the MyERAS website. Applicants complete their ERAS application, select programs, assign supporting documents, and transmit their application to programs.

8. Student Affairs/Career Services receives notification of completed application, and starts transmitting supporting documents: UNTHSC Academic Transcripts (by 8/30/13) Letters of recommendation (at least 3, max of 4) * Photos (ID photo can be used) MSPE/Dean's Letters ( National AAMC Date : 10/1/13 for ACGME, 10/15/13 for AOA) Examining boards receive and process requests for score reports; UNTHSC cannot process these. Programs contact the ERAS Post Office on a daily basis to download application materials. Components of ERAS

9. Direct ERAS Questions To… ERAS Help Desk myeras@aamc.org (202) 892-6264 1.Career Services ERAS Help Career Services ERAS Help ERAS@unthsc.edu

10. Letters of Recommendation Career Services maintains (5 years) Shoot for 4-6, specialty-specific Clinical Faculty! “Confidential” status = Program perception! LOR Request Form (for preceptor) http://web.unthsc.edu/info/200305/career_services/411/eras http://web.unthsc.edu/info/200305/career_services/411/eras Summary Request (OrgSync) and other ERAS resources: http://web.unthsc.edu/info/200305/career_services/411/eras http://web.unthsc.edu/info/200305/career_services/411/eras

11. Personal Statements One page ( appx. 650-900 words ) Specific to your chosen specialty / career goals Components: Explain your specialty choice and how you arrived at it, including a discussion of medical school rotations, clerkships, and other experiences that helped you formulate your decision. Also, why medicine as a career? Describe what you are seeking in a residency program, i.e. research opportunities, specialized training/procedures, geographic location, etc. Discuss your career goals; what do you plan to do in your chosen field? How can the residency program help you achieve your goals? Send to Career Services for review

12. ERAS Timeline (estimated) July 1, 2013 – ‘Tokens’ are distributed by Student Affairs. AAMC/ERAS has to release them and will not do so any earlier. E-mail notification will come from ERAS. July 1, 2013 – Applicants can *begin* completion of the online common ERAS application. July 15, 2013 – Osteopathic programs begin accepting online applications (programs cannot view Dean’s Letters until 10/15)

13. September 15, 2013 Allopathic (ACGME) programs begin receiving online applications. October 1, 2013 MSPE/Dean’s Letter for ACGME applicants released (programs cannot view before this date). October 15, 2013 MSPE/Dean’s Letters for AOA applicants released (programs cannot view before this date). ERAS Timeline (cont’d)

14. Anatomy of a Dean’s Letter 1. Identifying Information/Unique Characteristics (from ‘Student Profile’/CV information) 2. Academic History/Academic Progress (from Transcript/Curriculum) Clinical Comments – Final Evaluation “Summative” rather than “Formative” comments 3. Dean’s Summary (from Interview and Profile) Career Services ‘ERAS’ Page Career Services ‘ERAS’ Page Online Sample > Career Services ‘ERAS’ PageCareer Services ‘ERAS’ Page

15. What Can I Do Now? Now – August Complete your Dean’s Interview Complete your online ‘Student Profile’ – REQUIRED two business days prior to interview Now – April/Beginning of May Set up meetings with Peer Advisors including “Class Chat” panel sessions. May – August ERAS and Dean’s Letter Workshops (including CV and Personal Statement writing)

16. Peer Advisors 2013 NameSpecialtyLocationE-mail Bhaidani, BeenishOB/GYN Chicago, IL bbhaidan@live.unthsc.edu Cates, RobertOrthopaedic Surgery Rochester, MN rcates@live.unthsc.edu Chouhan, Jyoti (JoJo)Surgery-Urology Brooklyn, NY jjychouha@live.unthsc.edu Eaton, BrentAnesthesiology Cleveland, OH beaton@live.unthsc.edu Gibson, ZacharyEmergency Medicine Phoenix, AZ zgibson@live.unthsc.edu Kloven, TylerAnesthesiology Oklahoma City, OK ttk0012@live.unthsc.edu Luke, RebeccaChild Neurology Atlanta, GA rrepasky@live.unthsc.edu McCormick, Kristen TaylorPM&R Chicago, IL krtaylor@live.unthsc.edu Medlin, John (Ty)Anesthesiology Temple, TX jjmedlin@live.unthsc.edu Murray, AmandaOB/GYN San Antonio, TX amurray@live.unthsc.edu Roitsch, CharlesPediatrics Birmingham, AL croitsch@live.unthsc.edu Russell, DouglasSurgery-Urology Lubbock, TX dorussel@live.unthsc.edu Swanson, WadeEmergency Medicine Jackson, MS wswanson@live.unthsc.edu William, BeneciaPM&R Dallas, TX bewillia@live.unthsc.edu

17. What Can I Do Now? Now – June Continue to work on CV & Personal Statement Now – July More residency counseling with Eryn Loney and Dr. Nash. Determine specialty(ies) and best courses of action for when it comes time to apply.

18. What Can I Do Now? Now – Fall 2013 Continue to request letters of recommendation May – September Dean’s Letters are written – students review ** Direct all ERAS and Dean’s Letter questions to Career Services **

19. Things to Remember Your UNTHSC “Live” account is the official mode of communication during 4 th year Keep good records Always check program deadline dates Our goal is to respond back to you within two business days during the work week. Just keep in mind the size of the class and volume of records! During the busiest ERAS/Dean’s Letter period (May-August) it may take us several days to get through all the requests.

20. Resources and Contact Info Jimmy RenfroLauren Griffin Assistant Director, Career ServicesCoordinator, Career Services EAD 116-BEAD 110-B (817) 735-2501(817) 735-2201 James.Renfro@unthsc.edu Lauren.Griffin@unthsc.edu For CV, Personal Statement, and other ERAS help: http://web.unthsc.edu/departments/studentaffairs/careerservices General ERAS inquiries: ERAS@unthsc.edu