1. Equitable Services, Part 2 Planning for Equitable Services Virginia Department of Education Office of Program Administration and Accountability Title I University

2. Review of Equitable Services, Part 1 – Meaningful Consultation The Ensuring Equitable Services to Private School Children Tool Kit – demonstration of tools: – Consultation – Participation of Students – Participation of Teachers – Participation of Families Agenda

3. Private Schools and ESEA ESEA (Section 1120) requires that access to equitable services be offered to: Eligible students; Their parents; Teachers; and Other educational personnel. Services are to be supplemental to core instruction and services offered by private schools: No funds go directly to private schools or general needs of private schools Participation by private schools not required

4. Equitable Services Provide services that are allowable and comparable to those provided to public school students and teachers participating in the program Can be different from those provided to public school participants Needs of private school students and teachers must be assessed and evaluated Needs of private school students and teachers must be assessed and evaluated No funds are provided directly to private school

5. Consultation Process Consultation with private schools is the responsibility of the school division. The division is responsible for providing equitable services for its eligible children who attend private schools, even those attending private schools located in other divisions.

6. amount of funds available for services when services will be provided when services will be provided Consultation Meeting Discussion identification of students’ needs how and where services will be provided what services, size, and scope offered who will provide the services how the services will be evaluated and results of evaluations will be used to improve those services parent involvement and professional development Specific to Title I

7. Ensuring Productive Meaningful Consultation What is the purpose of this program, and how may it be used with private schools? How will the program be evaluated? What kind of data will be used to measure need and identify students served? What types of services are available to address needs? What is the timeline for providing services for students? What other programs might be used to address needs? Which staff members will be involved in the needs assessment? Possible Questions to Ask:

8. Affirmation of Consultation Specific to Title I Each division must have a written annual affirmation of consultation signed by an official of each participating private school. (Section 1120)

9. Suggested Consultation Timeline Inform private school officials Timely and meaningful consultation Identify needs Provide services, programs, materials, or resources Evaluate services Spring (Previous Year) SummerFall/WinterSpringWinter

10. Title I Resource Tool Kit http://www.doe.virginia.gov/federal_programs/esea/title9/title_1_toolkit.pdf

11. Organization of Tool Kit

12. Equitable Services Tool Kit – Demonstration of Tools

13. Consultation The consultation process between public and private school officials regarding the Title I program services should result in a Title I program designed to meet the education needs of eligible private school students.

14. Consultation Consultation must include meetings between division officials and appropriate private school officials and must occur before the division officials make any decision that affects the opportunity for private school students to participate.

15. Consultation In addition, consultation must occur in a timely and meaningful manner during the design, development, and implementation of the program. Ultimately, the division officials make the final decisions regarding provision of services after consultation has occurred.

16. Consultation - Tools Consultation Timeline

17. Consultation - Tools Guidelines for allowable expenditures

18. Consultation - Tools Consultation topics checklist

19. Consultation - Tools Sample letters to private schools

20. Participation of Private School Students Although the amount or value of Title I services provided to private school students is based on the number of low-income students attending the private school that reside in the Title I public school zone, low-income status is not a factor in determining which private school students are eligible to receive Title I services.

21. Participation of Private School Students To be eligible for Title I services, a private school student must reside in a participating public school attendance area and must meet the requirements in Section 1115 (b) of Title I, which states that students be identified as failing or at risk of failing on the basis of multiple, educationally related, objective criteria.

22. Participation of Private School Students Certain students may be identified as eligible solely by virtue of their status; for example, homeless students or students who participated in Head Start, Even Start, or Early Reading First within the past two years are eligible for Title I services.

23. Participation of Private School Students Students from preschool through grade 2 are selected solely on the basis of such criteria as teacher judgment, interviews with parents, and developmentally appropriate measures.

24. Participation of Private School Students - Tools Examples of how divisions calculate funds for equitable services

25. Participation of Private School Students - Tools Sample procedures for identifying eligible students

26. Participation of Private School Students - Tools Documentation of materials located at the school site

27. Participation of Private School Teachers The professional development activities offered to private school teachers should reflect not only the needs of the students being served by the Title I program but also the skills and knowledge that private school teachers need in the classroom to better instruct the students identified for Title I services.

28. Participation of Private School Teachers The professional development activities for private school teachers of participating students should be ongoing and activities should address how these teachers can better serve their students who are at risk of failing.

29. Participation of Private School Teachers It is prohibited to use Title I funds for activities that are designed to upgrade the instructional program in the regular classroom of the private school or meet the general needs of children in private schools.

30. Participation of Private School Teachers - Tools Teacher survey

31. Participation of Private School Teachers - Tools Professional development planning worksheet

32. Participation of Private School Families A proportional share of the funds a division reserves for parental involvement activities must be made available for parental involvement activities that benefit the families of private school students receiving Title I services. The activities must be designed in consultation with private school officials.

33. Participation of Private School Families Parents of private school students receiving Title I services should receive training and materials to help them work with their children to improve their children’s achievement.

34. Participation of Private School Families - Tools Placement notification letter to parents

35. Participation of Private School Families - Tools Title I Parent Information Night agenda

36. Participation of Private School Families - Tools Sample parent meeting sign in sheet

37. Participation of Private School Families - Tools Sample parent event evaluation sheet

38. Participation of Private School Families - Tools Sample annual parent survey

39. Information on Equitable Services http://www.doe.virginia.gov/federal_programs/esea/title9/index.shtml

40. Questions

41. Title I, Part A, Contact Information Dr. Lynn Sodat, Title I Coordinator Lynn.Sodat@doe.virginia.gov (804) 371-2934 Gabie Frazier, Title I Specialist Gabie.Frazier@doe.virginia.gov (804) 225-2907 Chris McLaughlin, Title I Specialist Chris.McLaughlin@doe.virginia.gov (804) 225-2901 Shyla Vesitis, Title I/III Specialist Shyla.Vesitis@doe.virginia.gov (804) 225-3711