1. 2nd Class Period -----Roberts

2. your speech What is the topic? Who will make speech?

3.  To review the format of memos  To Analyse the contents of memos  To understand the main expressions of memos  To grasp the writing skills of memos

4. Task Stimulation 你是一家 ABC 公司的人力资源部经理。你刚 刚任命 Sally 女士为公司总部的销售经理, 请给公司的全体员工写一个字数为 40 － 50 词的备忘录：  宣布对 Sally Jolie 女士的任命。  说明她开始工作的具体时间 ( 下周一）。  要求总部员工准备欢迎晚会。 Do you know anything about the Personnel Manager?

5. Memorandum To: managers of all departments From: He Ling, Personnel Manager Date: May 16,2013 Subject: Computer Classes The Board is thinking of improving the abilities of running computer,a computer class will be held   1. From Monday, 20 May, computer classes will be held in the training center.  2. All teaching materials will be provided.  3.The size of the class will be limited to 30 participants. Please encourage your staff to attend the class,and send me a name list of those who are interested by noon on Friday, May 18,2013. heading Message Opening Body Closing

6. Factors taken into consideration  1.Who is going to read my memo?  2.What has the reader already known about this?  3.What does the reader need to know?  4.How is the reader going to respond my memo?

7. M E M O R A N D U M …………………………………………………………………… *************************************************** ******* (opening) How do we start an opening? *************************************************** ******** (body) What does a body in a memo supply? ********************* (closing) How do we end a memo? SUBJECT: DATE: FROM: TO:

8. Discussion (Any Mistakes) Memo To : All staff from : Chen guojiao Date : May 16,2013 Subject : office rules Dear sir, please notice that smoking is prohibited in the office and that you can not eat lunch in the office either. yours faithfully, Chen Guojiao

9. Discussion (Answer ) Memo To : All staff From : Chen Guojiao Date : May 16,2013 Subject : office rules Please notice that smoking is prohibited in the office and that you can not eat lunch in the office either.

10. Remind :Writing skills  All lines of the memo begin at the left margin.  The text begins two spaces after the subject line.  Memos do not begin with a salutation.  No closing remark such as ‘Sincerely’ or ‘Best regards’ is necessary.  If the memo is longer than a page, repeat the “To” line, the date, and the subject line on and add a page number to subsequent pages.

11. TO:_____________ From:_______________ Date:_____________ Subject:_________ _

12. Subject Re: International Fashion Exhibition of 2013 at Wangfujing in Beijing SUBJECT: Bejing 2013 Golden Street International Fashion Exhibition Subject: Beijing 2013 International Fashion Show Subject:Beijing fashion show2013

13. Practice of subject  1. Please note that the meeting on Monday,May 15 has been changed to next Thursday, May 23. Time change for the meeting

14. Practice of subject 22. The English Speech Contest will be held on May 17 in Room 303. English Speech Contest

15. Composition of Memo Messages 1) Opening/introduction 2) Body/details 3) Closing/response How do we start an opening? What does a body in a memo supply? How do we end a memo?

16. Memorandum To: Roberts, The Managing Director From: David, Personnel Manager Date: May 16,2013 Subject: Computer Classes The Board is thinking of improving the abilities of running computer,a computer class will be held   1. From Monday, 20 May, computer classes will be held in the training center.  2. All teaching materials will be provided.  3.The size of the class will be limited to 30 participants. Please encourage your staff to attend the class,and send me a name list of those who are interested by noon on Friday, May 18,2013. heading Message Opening Body Closing

17. Stimulation HHow many kinds of things can you put forward in the office?

18. Common Expressions of meeting 1.We will hold a meeting to decide whether to increase investment in West China. 2.The Committee will meet at 2 p.m. on Thursday, May 19, in Conference Room 2. The purpose of this meeting is to make the following decisions. 3.We have put you the third to speak about the West China Development Program on the agenda for that day’s meeting.

19. Expressions of announcement 1.I’m pleased to notify you that the Company has decided to improve the benefits of our employees. 2.I’m very sorry to announce that Southeastern Telecommunications company, our largest customer, has decided not to renew its contract with us to supply computer services.

20. Expressions of the new policy 1.Beginning April 1, 2013 a new procedure will go into effect concerning the evaluation of the employees’ work. 2.Yesterday, the Board of Directors approved the following policy for all company employees.

21. Language features  informal but don’t be chatty and impolite.  between a business letter and a note.  Adjust the tone according to the status of the sender and the recipient in the organization.

22. Writing process  Clarify the purpose  Lay out the memo  Identify relevant information  Group and order the relevant information  Write out the memo  Proofread the memo

23. Task Stimulation 你是 ABC 公司的人力资源部经理。你刚刚任 命 Sally 女士为公司总部的销售经理。请 给公司的全体员工写一个字数为 40 － 50 的备忘录：  宣布对 Sally Jolie 女士的任命。  说明她开始工作的具体时间 ( 下周一）。  要求总部员工准备欢迎她。

24. Sample  MEMORANDUM To: All staff  From: Olive HR Manager Date: May 16,2013 Subject: Appointment of Sally Jolie  Here we announce the appointment of Mrs. Sally Jolie as our new Sales Manager of the Headquarter. She will be starting her job next Monday morning. There will be a small welcome party by 9:00 that day so everyone please be on time. 。

25. Summary  1.memo 尽量使用短句， 这样表达清晰，结构紧凑。 2. 字数超， memo 使用词 汇要简短干练，确保大家都 看得懂。 3. 写 memo 前要考虑清楚 字句的组织，用精练的语言 ，有头有尾地把 memo 完 成

26. Happy Day!