1. Case Google Mail Planning for the move to Case Google Apps (Email, Docs, Sites)

2. Current and Future Services Current Services Sun iPlanet – 200 MB – IMAP or POP – Outlook – Thunderbird – Eudora – Web URL (mail.case.edu) Oracle Calendar – calendar Future Services Case Google Mail – 7.3 GB – IMAP or POP – Outlook – Thunderbird – Eudora – Web URL (webmail.case.edu) Google Docs and Spreadsheets Google Sites – Collaboration No decision yet on Calendar replacement

3. Tentative Timetable Students – Should be moving to Google Mail now – Newly admitted students (Fall 2009) pre-provisioned – All students – May 2009 Faculty and Staff – Opt in now – ITS will work with each school to facilitate move – Sept. 29 th approved by Faculty Senate (FSCIR) – Faculty and staff – January 2010

4. Case Google Mail Keep first.last@case.edu, abc123@case.edu, and any aliasesfirst.last@case.eduabc123@case.edu No advertisements like a personal gmail account Continue using Outlook, Eudora or Thunderbird – Point to Google Apps server rather than iPlanet – Do It Yourself instructions on Case GA web page Web Access – go to http://webmail.case.edu rather than http://mail.case.eduhttp://webmail.case.eduhttp://mail.case.edu

5. How do I move to CGM? Overview of service at Google Apps Home page: http://www.case.edu/its/services/GoogleApps.htm http://www.case.edu/its/services/GoogleApps.htm Sign up at the Provisioning page: https://its-services.case.edu/my-case-identity/google-apps/ Create Case Google Mail account: http://webmail.case.edu http://webmail.case.edu Configure client settings (Outlook, Thunderbird, Eudora)

6. How to move your department Do an inventory of faculty and staff: – IMAP or POP? – Eudora, Thunderbird, Outlook, web interface – Latest updates or versions? ITS will help “train the trainer” (department admins and students) on proper steps ITS will support move to Case Google Mail PerceptIS will support users

7. Issues Security and Privacy Retention of old emails Support PDA compatibility Other issues? Questions?