1. Step1. Year End Closing Option 1: For Those Student Who Are Confirmed Leaving. Option 2: For Those Student Who Are Confirmed Transferred to Other School. Step 2. New Academic Year Setting 1.1a (Library Module) Terminate Membership Account 1.2a (Basic Module) Process Student Leaving School 1.3a (Basic Module) Verify Student Leaving School 1.4a (Basic Module) Generate the Leaving Certificate 1.5a (Basic Module) Generate Student Testimonial 1.1b (Library Module) Terminate Membership Account 1.2b (Basic Module) Process Student Transfer Others School 1.3b (Basic Module) Verify Student Leaving School 1.4b (Basic Module) Generate the Leaving Certificate 1.5b (Basic Module) Generate Student Testimonial 2.1 (Basic Module) Create the New Academic Year 2.2 (Basic Module) Copy the Level Offered From Previous Year 2.3 (Basic Module) Copy Subject Offered From Previous Year 2.4 (Basic Module) Copy Class Details From Previous Year 2.5 (Basic Module) Update the Academic Year to the Current Year 2.6 (Basic Module) Define the Current Year Opening Placement 2.7 (Basic Module) Define the Next Year Opening Placement 2.8 (Exam Module) Select Type of Class Enrolment Steps to get started for New Academic Year

2. Step 3. Student Rollover Option 1: For Those School Which Using the Class Streaming Option 2: For Those School Which Using Class to Class Enrollment Option 3: Change Class by Multiple Student Option 4: Change Class By Student Step 4. New Staff Intake Option 1: Transfers In Staff Within ASP Option 2: Transfers Staff Within ASP Option 3: Transfers Staff Not Within ASP 3.1a (Exam Module) Produce the Final Exam Results 3.2a (Basic Module) Set The Rank of Student For Each Class 3.1b (Basic Module) Set the whole class to move to New Academic Year Class 3.2b (Basic Module) Roll Over the Whole Class To Assigned Class 3.3a (Basic Module) Roll Over the Student to Assigned Class 4.1a (Basic Module) Accept Transferred In Staff From Other School 4.2a (System Admin Module) Create User Account & User Role 4.3a (System Admin Module) Print Notification Letter 4.1b (Library Module) Terminate Staff Library Account 4.2b (Basic Module) Process Staff Transfer Within ASP 4.3b (Basic Module) Verify Staff Transfer to School Within ASP 4.1c (Library Module) Terminate Staff Library Account 4.2c (Basic Module) Process Staff Transfer Not Within ASP 4.3c (Basic Module) Verify Staff Transfer to Other School 3.1c (Basic Module) Perform Change Class by Multiple Student in the New Academic Year 3.1d (Basic Module) Perform Change Class by Student in the New Academic Year Steps to get started for New Academic Year

3. Step 4. New Staff Intake Option 4: Staff Leaving School Option 5: Create Staff Profile Option 6: Create Staff Profile using EMIS Data Option 7: Changing of Principal Step 5. New Student Intake Option 1: Transfers In Student Within ASP 4.1d (Library Module) Terminate Staff Library Account 4.2d (Basic Module) Process Staff Leaving School 4.3d (Basic Module) Verify Staff Leaving School 4.1e (Basic Module) Create Staff Profile 4.2e (System Admin Module) Create User Account & User Role 4.3e (System Admin Module) Print Notification Letter 4.1f (EMIS Data) Prepare and Extract EMIS Data. EXP1.txt and EXT5.txt 4.2f (Basic Module) Import the EXP1.txt and EXP5.txt to SMS 4.3f (System Admin Module) Print Notification Letter 4.2f (System Admin Module) Create User Account & User Role 4.1g (Basic Module) Create Staff Profile 4.2g (System Admin Module) Create User Account & User Role 4.3g (System Admin Module) Print Notification Letter 4.3g (Basic Module) Edit the School Profile For field called “Principal” 5.1a (Basic Module) Accept Transferred In Student From Other School 5.2a (System Admin Module) Create User Account & User Role 5.3a (System Admin Module) Print Notification Letter Steps to get started for New Academic Year

4. Step 5. New Student Intake Option 2: Transfers Student Within ASP Option 3: Transfers Student Not Within ASP Option 4: Student Leaving School Option 5: Create Student Profile 5.1c (Library Module) Terminate Student Library Account 5.2c (Basic Module) Process Student Transfer Not Within ASP 5.3c (Basic Module) Verify Staff Transfer to Other School 5.5c (Basic Module) Generate the Student School Testimonial 5.4c (Basic Module) Generate the Student Leaving Cert 5.1b (Library Module) Terminate Student Library Account 5.2b (Basic Module) Process Student Transfer Within ASP 5.3b (Basic Module) Verify Student Transfer to School Within ASP 5.5b (Basic Module) Generate the Student School Testimonial 5.4b (Basic Module) Generate the Student Leaving Cert 5.1e (Library Module) Terminate Student Library Account 5.2e (Basic Module) Process Student Leaving School 5.3e (Basic Module) Verify Student Leaving School 5.5e (Basic Module) Generate the Student School Testimonial 5.4e (Basic Module) Generate the Student Leaving Cert 5.1f (Basic Module) Create Student Profile 5.2f (System Admin Module) Create User Account & User Role 5.3f (System Admin Module) Print Notification Letter Steps to get started for New Academic Year

5. Step 5. New Student Intake Option 6: Export SMM Data with SMM-WEB to SMS Step 6. Timetable Option 1: Copy Previous Year Timetable and Block Template Option 2: Creating Timetable By Class 6.1a (Basic Module) Copy Previous Year Timetable and Template 6.2a (Basic Module) Delete Subject Slot if any Changes 5.3c (Basic Module) Insert New Subject Slot If Any 5.1g (SMM V3.02) Export the SMM Data out From SMM V3.02 5.2g (SMM-Web Module) Import the DATAHEM to SMS 5.3g (System Admin Module) Create User Account & User Role 5.4g (System Admin Module) Print Notification Letter 6.1b (Basic Module) Set the General Setting For Timetable 6.2b (Basic Module) Set Up Cycle Day 6.3b (Basic Module) Link Level to the Cycle Day Define 6.5b (Basic Module) Set up the Timetable Block Template 6.4b (Basic Module) Set the Semester Start Date 6.7b (Basic Module) Create Recess / Assembly Group 6.8b (Basic Module) Creation of Timetable By Class 6.6b (Basic Module) Link Level/Class to Block Template Steps to get started for New Academic Year

6. Step 6. Timetable Option 3: Using Auto Timetabling to Generate Timetable Option 4: Staff Subject Slot (Insist of Using Timetable) Step 7. Subject Enrollment Option 1: By Subject Option 2: By Student Option 3 : By Class 6.1c (Basic Module) Level, Class & Subject Setup 6.2c (Basic Module) Set the General Setting For the timetable 6.3c (Basic Module) Set Up Cycle Day And Link to Level Offered 6.5c (Basic Module) Set Up Timetable Block Template 6.4c (Basic Module) Set The Semester Start Date 6.7c (Basic Module) Create Recess / Assembly Group 6.8c (Auto Timetabling Module) Set The General Setting For auto Timetable 6.6c (Basic Module) Link Level/Class to Block Template 6.9c (Auto Timetabling Module) Joint Group 6.10c (Auto Timetabling Module) Generate Timetabling 6.12c (Auto Timetabling Module) Confirmation with Timetable Generated 6.11c (Auto Timetabling Module) Maintain Manually Timetable 6.1d (Basic Module) Set the General Setting For Timetable 6.2d (Basic Module) Set the Subject Taught By Staff 6.1d (Basic Module) Create the Staff Timetable Slot 7.1a (Basic Module) Enroll the subject for student by Subject 7.1b (Basic Module) Enroll the subject for student by student Steps to get started for New Academic Year 7.1c (Basic Module) Enroll the subject for student by class

7. Step 8. Student Activity Record Step 9 Staff Activity Record Option 1: By Subject Option 2 : By Class Option 3 : Activity Rollover Steps to get started for New Academic Year 8.2b (Co-Curriculum Assessment Module) Create Student Activity for student by Class 8.1a (Co-Curriculum Assessment Module) Create Student Activity for student by Student 8.3c (Co-Curriculum Assessment Module) Create Student Activity for student by Activity Rollover 9 (Co-Curriculum Assessment Module) Create Staff Activity for student by staff