1. Presented by Kristen J. Nyitray Head, Special Collections & University Archives University Archivist Special Collections & University Archives Stony Brook University Libraries

2. About Our Collections Coe Hall, 1958

3. ACCESS BOOKS COLLECTIONS ARCHIVES DIGITAL RESEARCH

4. The Collections More than 35,000 titles rare, scarce, limited editions 350 Collections 750 Maps and Atlases University Archives Digitized Collections

5. Coe Hall at Planting Fields, ca. 1958 Special Collections and University Archives support and collaborate with the University’s… Faculty, Staff, and Students Academic and Administrative Departments

6. We offer comprehensive research assistance to regional, national, and international entities… Scholars and students (in-person and via e-mail, telephone, fax, letter) Academic and Public Libraries - Historical Societies – Museums – Galleries Community Organizations - Publishers – Authors Brookhaven National Laboratory - Government Agencies

7. Access & Services Access & Services Annually: more than 500 transactions Reference and research services: e-mail, fax, telephone, ask a librarian Fact-checking for university departments and media outlets Scanning and media reformatting

8. Processing of Collections Prior to 1999: Two collections processed (Javits and Yeats) 2000-2015: 200 collections processed Total holdings: conservative estimate - over 20 million items Acquisition to access: very time intensive process Letter authored by George Washington, 1779

9. Digitized Collections and Initiatives

10. Website: over 500 pages Programs: more than 150 Tours and class visits Instruction Exhibitions Collaboration with local museums, historical societies Publications Press releases Flyers University media campaigns Marketing and Outreach

12. Facilities Management and Preservation Initiatives All collections inventoried; register of collections; shelves labeled (8,000 sq. ft) Consolidation of materials by size and format Migration and reformatting of print, audio/visual, and digital collections Systematic cleaning of stacks and public spaces by department Monitoring of environmental conditions (data-loggers) Installation of oversized shelving and protective top caps Security initiatives Replacement of damaged flooring and furniture with private funding

15. Sound Recordings music spoken word poetry plays speeches

16. Visual Materials images, instead of or in conjunction with words and/or sounds, are used to convey meaning Examples original art, paintings, drawings, sculpture, architectural drawings and plans prints, which are works produced in multiple but limited numbers such as woodcuts, engravings, and etchings posters film and video

17. Artifacts convey important information about the lives and histories of peoples can be either man-made or naturally occurring documentary value, intrinsic worth, artistic merit, historical significance or scientific value Examples war memorabilia jewelry textiles wool and silk

18. Maps and Atlases created in particular cultural contexts mapmakers may have hidden agendas or be influenced by political or social factors may reveal misperceptions or deliberate misrepresentations

19. Manuscript and Archival Material unique resources that can be found in only one library or institution distinct from other library materials in the ways they are described, accessed, handled and evaluated unpublished Examples correspondence, diaries and journals, legal, photographs, maps, architectural drawings, objects, oral histories, computer tape, video and audio cassettes

20. Printed or Published Texts Books and Pamphlets secondary source authors use primary source materials such as letters and diaries to write books can also be a rich source of primary source material Examples published memoirs and autobiographies

22. Library, SBU, 1963