1. Site Licencing Task Group ISC Update February 24 th, 2003 Bo Wandschneider

2. Mandate The Task Group will develop and recommend a model for the campus site licensing of software and data resources in support of the teaching, learning, research and administrative needs of the University. This model will include the overall policy framework for licensing, specific decision making processes and procedural guidelines.

3. Membership Bo Wandschneider (chair)CCS Doug Badger CCS Lynn Drohan Purchasing Jeff WalkerLibrary Dan MeeganCSAHS Faculty rep Blair Nonnecke CPES Faculty rep David WilsonOOL Gavin ParkTSS

4. Progress Met in late november Established a listserve for discussion Preliminary report distributed feb. 17 th Meeting in the next week or two to discuss

5. Draft Report Definition Proposes a general definition for “site licence” Noted the variety of items termed as site licences

6. Draft Report Types of licences Presented various types of licences Hardware based Role based Volume based

7. Draft Report Stakeholders User community –Staff, faculty, undergraduates, graduates, distance ed –Alumni, affiliate researchers, retirees, Guelph/ Humber… Coordinators –On and off campus Membership of Task Group represents stakeholders in planning process – not all groups represented but taking views into account Discussed communications issues after planning process

8. Draft Report Policies and Procedures ISC Site Licence Review Committee »Standing committee? »Coordinator providing assistance

9. Draft Report Policies and Procedures Clearing house Assist in preparing/evaluating requests Identify central service provider Assist in forming/coordinating partnerships Provide ongoing evaluation – decommissioning Reviewed against criteria (adopted from ESRI group)

10. Draft Report Preliminary list of licences on campus – model for SLC/O to complete Distribution – CCS software Distribution site Support and Training Funding Potential licences

11. What’s next Meet to discuss report Present to ITSIG Final Report to ISC by end of March