1. www.sa.dk/ra Regulating Digital Records The Danish Experience Kirsten Villadsen Kristmar & Jan Dalsten Sørensen

2. Background information More than 250 SIPs approved of per year 22.2 TB of AIPs of born-digital records Accession 2010: 9.1 TB www.sa.dk/ra

3. Set-up for digital records Notification on new records management systems and business systems Transfers to the National Archives as system independent SIP’s, at times determined by the National Archives Only a few document formats allowed for transfer Relational databases in the SIARD-format (with minor modifications) Conversion to archive format performed by (and at the expense of) the records creator www.sa.dk/ra

4. Experiences 1. Keep the complexity down! E.g. limit the number of document formats (in our case:TIFF, JPEG-2000, MP3, MPEG-2 and MPEG-4) 2. Conversion to archive format and transfer to the archives at regular intervals (in our case: approximately every five years). www.sa.dk/ra

5. Approval of public ERMSs The Danish Experience

6. Contents Present regulations Effects and experiences New regulations Archives and record management www.sa.dk/ra

7. Present regulations Can the records be preserved? Can the records be put at the disposal of the general public after transfer? www.sa.dk/ra

8. Effects and experiences Submission information packages of records are being preserved and can be reused Challenges: conversion into TIFF are records being captured service-oriented architecture free text search www.sa.dk/ra

9. New regulations More rigorous requirements? www.sa.dk/ra

10. Archives and record management www.sa.dk/ra Cooperation and guidance Regulations?