1. The Internet Public Library http://www.ipl.org IPL Collection Development Using Hypatia

2. The Internet Public Library http://www.ipl.org Subject-organized collection of tens of thousands of authoritative web links Some very special exhibits & resources E-mail reference service Educational and research laboratory for LIS education What is the IPL?

3. The Internet Public Library http://www.ipl.org A MySQL database storing most of the IPL’s URLs and their metadata Subject headings are the physical and intellectual organizers When a user clicks through the Subject Collection or searches the collection –in-house software dynamically generates URLs –Perl/Mod_perl/Mason used Hypatia

4. The Internet Public Library The database (DB) stores URLs and metadata describing them Web interface allows multiple users to edit records in the DB Most links in the IPL are stored in this DB Runs on PERL and Mason Dynamically generates link information when a user clicks through the Subject Collection or searches the collection How Hypatia Works

5. The Internet Public Library Hypatia http://hypatia.ipl.org Hosted by Drexel University Guest account: Username: guest Password: guest

6. The Internet Public Library Hypatia Search

7. The Internet Public Library Multiple ways for searching for records –Enter a keyword in the “Search for” box –or a URL in the “Search by URL” box –Or record item # in the “Item Number” box Choose “Not deleted” in the “Find Items” box Choose “Resource” in the “of type” box Click on the “Find” button at the bottom of the page “Modified by” fields –Most useful for seeing what you have worked on Search results appear in list screen. Here’s an example… Using Hypatia Search

8. The Internet Public Library Search Results Return to this list (unless you do another search) by clicking on “List” in the navigation area to the left Clicking on the “URL” will show you the website in a new window Clicking on an entry’s “Title” will take you to that entry’s record

9. The Internet Public Library Status of Items Active: –These items show up on the IPL website Pending: ready to be reviewed –Not yet on the IPL website Inactive: removed sites (may reuse) –Not on the IPL website Deleted: garbage items to be deleted from DB –Not on the IPL website Bad URL: broken links found by auto link checker –Not on the IPL website DON’T change the status of “This description is” ONLY change the status of “This item is”

10. The Internet Public Library Hypatia Record

11. The Internet Public Library Required Fields Main Title (and Former Title if Main Title changed) Abstract Keywords Main URL (and Former URL if MainURL changed) Author Publisher (if no author) Email Headings/Subject Headings Plus additional optional fields…

12. The Internet Public Library http://www.ipl.org Physical and Intellectual Organizers

13. The Internet Public Library Main URL, Email, Author, Publisher

14. The Internet Public Library Title vs. Sort Title; Collection Title is the name of the website. Sort Title is how we want the Title to be alphabetized. –Title: The New York Times Online –Sort Title: New York Times Online Collection: most likely to only need… –“General” for adult Subject Collections –“Youth” for KidSpace –“Teen” for TeenSpace

15. The Internet Public Library Abstracts Description of what the site offers to visitors Keep It Simple, Succinct Make it attractive to visitors –E.g., An award-winning blog… –E.g., This wealth of links on wine-tasting includes guides for novices… Stay away from value judgments and temporary info (e.g., “the best site out there” or “has over 1100 links”) See Writing Abstracts Guide in Backroom –http://training.ipl.org/div/backroom/col/mod ule3/evaladdtohyp.html#writingabstractshttp://training.ipl.org/div/backroom/col/mod ule3/evaladdtohyp.html#writingabstracts

16. The Internet Public Library Keywords Search function uses words in the title, abstract, subject heading, and keywords fields Keywords make it easier for people to find your resource on IPL Single words or phrases Must list singular and plural forms of word –E.g., blog AND blogs Avoid repeating words used in Abstract, Title, or Subject Heading

17. The Internet Public Library http://www.ipl.org Assign Headings Pop-up Click on blue “Assign Catalog Headings” Should only need to use –Main subject headings –Youth subject headings –Teen subject headings Click on a heading to see its subheadings Click on the Add button NEXT to (NOT above) the appropriate subject.

18. The Internet Public Library Saving… Set the status of your record to “Pending” Click “Save changes” button –Screen reloads –your name now appears in the log at the bottom of the page Unless…

19. The Internet Public Library Resolving Relationships Choose an existing organization’s or person’s name from menu(s) Or add a new one (click checkbox, choose “Organization” or “Person,” check name) –Person names should have LAST NAMES FIRST! –Make sure a person’s name has “(Person)” associated with it –Make sure an organization’s name has “(Organization)” associated with it

20. The Internet Public Library http://www.ipl.org Here, here, and here. What Users See of our DB

21. The Internet Public Library Collection Policy Pros & Cons Pros Free Substantial content Authoritative –Who is author? Currency (recent) Uniqueness Navigable Cons Fee/registration required Highly commercial Article or part of larger work Cannot just list links Erotica, profanity Plagiarism or violating copyright

22. The Internet Public Library Help in Hypatia Look for a blue circle with white “i” next to the area of the form you are confused about Help link to an Online Collection Manual in IPL Backroom –http://training.ipl.org/backroom/col/module3/http://training.ipl.org/backroom/col/module3/

23. The Internet Public Library Learning Community

24. The Internet Public Library Public Access

25. The Internet Public Library Area for IPL Collections

26. The Internet Public Library Collections Forums

27. The Internet Public Library Collections Wiki

28. The Internet Public Library http://www.ipl.org For More… The IPL’s “About Us” page http://www.ipl.org/div/about The IPL Timeline http://www.ipl.org/div/about/timeline/ The “Ask an IPL Librarian” Training Manual http://training.ipl.org/backroom/refvols/students The IPL Coll Dev Training Modules http://training.ipl.org/backroom/col/adv.html The IPL’s Learning Community http://ipl.ci.fsu.edu