1. David Griffin Engineering Services Engineer david.griffin@wyo.gov 777-4488

2. http://www.fhwa.dot.gov/federal- aidessentials/index.cfm Video Library Federal-aid Program Overview Federal Register/Vol. 77, No. 171 Tuesday, September 4, 2012 23CFR172 Notice of Proposed Rulemaking (NPRM)

3. Last Revised June 24, 2010

4. This is a WYDOT internal policy, not intended for use by LPAs Attachment 1 is the LPA Guidelines for WYDOT grant administrators to use when overseeing LPAs

5. Three options for LPAs: 1.Adopt template policy 2.Modify template policy 3.Develop your own policy

6. If Option 1 is selected, just fill in the blanks Template policy is available at: www.dot.state.wy.us Business with WYDOT Local Public Agencies Template Policy

7. If Option 2 or 3 is chosen: 1.The LPAs proposed policy must be in writing 2.It must contain procedures for the six items listed 3.It must be approved by WYDOT

8. Definition of A/E services What is the Brooks Act? http://www.fhwa.dot.gov/ programadmin/172qa.cfm

9. Three methods for soliciting consultants: a.Using WYDOT registry b.Project-specific SOIs c.Request for proposals

10. Sample selection form (CS-5) and instructions on website

11. Informal selection for “small” agreements Simplified acquisition threshold currently $150,000 (see references)

12. Architectural or engineering related projects must be qualification-based selection Cannot solicit fee proposals before the selection

13. WYDOT grant administrator must approve selection before proceeding

14. Determination of Consultant Audits for LPAs Consultant Risk Assessment to Determine Audit Type

15. Federal provisions that must be included in all federal aid contracts and subcontracts For FTA funding, contact the WYDOT grant administrator for additional provisions

16. WYDOT grant administrator must approve the contract before execution

17. Sample performance appraisal form (CS-4) and instructions on website

18. Document, document, document

20. All references available at: www.dot.state.wy.us Business with WYDOT Local Public Agencies