1. An Integrated Approach towards Performance-based Funds Distribution: Leveraging a Research Information System across Institutional Boundaries Ganslandt T 1,2, Williamson E 3, Schnetz E 1 1 University of Erlangen-Nürnberg, Germany 2 Binary Design GmbH, Münster, Germany 3 University of Münster, Germany

2. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 2 Introduction The Rising Need for Integrated CRIS Increase of performance-based funding  on the regional and local level Broader scope of data  publications, extramural funding, research areas,...  new players in the scientific database market Demand for complex, flexible reporting  standardized (e.g. benchmarking) and ad-hoc reports  leverage data for knowledge management Automation and systems-integration  re-use of data across IT system boundaries

3. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 3 Introduction State-wide Perfomance-based Funding Publications 25% Extramural Funding 40% Teaching 30% Other 5% Publications 45% Extramural Funding 30% Teaching 25% Bavaria (57.5 Mio €)NRW (57.4 Mio €)

4. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 4 Introduction Integrated Budgeting Concepts Global Budgeting on the local level  sole source of governmental funding  individual yearly budget calculation  no fixed allocation of personnel/material components  funding decisions made on institutional level Increased share of performance-based funding Basic Budget 42% Teaching 27% Extramural Funding 15% Internal Grants 8% Publications 8% Erlangen Med. Faculty Distribution Schema

5. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 5 Introduction Requirements for Data Acquisition Comprehensive and accurate coverage minimal data entry effort integration of trusted data sources flexible and transparent analyses interoperability with standard interfaces

6. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 6 Methods Information Lifecycle Import / Author Tagging Institutes & Clinics Data Sign-off R&D coordinators Validation / Bibliometrics Binary Design Multiple Analyses R&D coordinators Medline ISI RSS- Feeds Library Inter- face

7. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 7 Methods User Interface

8. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 8 Methods Navigational Keyword Tag Clouds

9. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 9 Methods RSS Feeds for Content Re-use

10. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 10 Methods Acquisition and Re-use of Research Areas

11. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 11 Methods Data Warehouse Integration for OLAP analysis

12. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 12 Results Publication Growth Over Time

13. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 13 Results Usage Users: 1,409 Sessions Logged: 29,400 Duration: avg. 25min (1min – 9.4hrs) Actions per Session: avg. 59

14. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 14 Results Analyses and Reports Official Benchmarks for funding purposes  separate statewide analyses for Bavaria and NRW  internal funding analyses at 6 faculties Data generation for external analyses  Dichgans Expert Commission NRW  Research Map Academic Medicine  Validation of European bibliometric study ... Individualized local reports  for internal evaluation  for preparation of grant proposals  for person-related questions

15. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 15 Discussion User Empowerment Participation in data import and use  improved coverage  increased level of detail  user participation improves data quality Automation of data import  supports multiple trusted sources  increases data quality Instant feedback on analysis results  allows immediate correction of errors User-driven development  features, Wiki-based documentation

16. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 16 Discussion Interoperability for Data Re-use Syntactic interoperability  RSS-Feeds for general purpose redistribution  XML-based interfaces for individual requirements Semantic interoperability  data model supports CERIF core entities  no XML-based export yet Data warehouse integration  allows additional, more powerful analyses Benefits beyond administrative use  for internal users as well as the general public

17. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 17 Outlook New generic data model  support CERIF level 2 entities  semantic relations New Interfaces  SAP funding and HR infos  multi-tier, service-oriented architecture Integrated Reporting  Combined Research reports...Knowledge management?

18. Ganslandt T, Williamson E, Schnetz E :: EuroCRIS 2008 Maribor :: 06.06.2008 18 Thank you for your Attention!