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2. Account Payable – Create and post invoice batches The following chart illustrates how transactions are processed in General Ledger Create invoice batches and enter transactions Print and file batch listings Check data integrity and make a backup copy of the data Post invoice batches Print and file posting journals 2

3. Account Payable – Enter manual checks Create payment batches and record manual checks Print and file batch listings Check data integrity and make a backup copy of the data Print checks and post payment batches Print and file posting journals 3

4. Account Payable – Process System checks Select transactions for payment: –Control the timing and amount of selected payments using the Control Payments form –Set selection criteria, exclude vendors, and set maximum amounts using the Create Payment Batch form Print the Pre-Check Register using the Create Payment Batch form Generate payments with the same criteria you used for the Pre-Check Register Print checks and post payment batches Print and file posting journals 4

5. Account Payable – Do Periodic Daily Processing 5

6. Account Payable – Update Account Payable Records 6

7. Account Payable – Do Year End Processing Tasks 7 Post all outstanding batches and print the posting journals Create outstanding general ledger batches Print the G/L Transactions report Post the G/L batches Use the Year End form to run year-end processing

8. 8 Overview – Account Payable

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10. Account Payable – Processing Accounts Payable Batches 10 The Accounts Payable program operates on a batch system. This means that you enter groups of transactions — invoices, credit notes, debit notes, payments, and adjustments — to files called batches, then post these batches to record the transactions in vendor accounts and in general ledger accounts. This section outlines the types of Accounts Payable batches and tells you how to create, maintain, post, and report them. For more specific information about entering the various types of transactions, see the following sections in this chapter: “Processing Invoices, Credit Notes, and Debit Notes” “Processing Adjustments”

11. Questions / Suggestions! 11