1. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Microsoft ® Office 2007 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2007 Introduction

2. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Microsoft ® Office 2007 Introduction In Skills 1–10, you will: –Explore Microsoft Office –Locate computer files –Open and save computer files –Use the Microsoft Office Help system

3. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Microsoft ® Office 2007 Introduction Use the Microsoft Office Help system Explore Microsoft Office

4. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Microsoft ® Office 2007 Skill 1: Explore Your Computer Using Folder Windows Desktop The working area of your computer. Folder window A Windows Vista feature that enables you to navigate to your computer’s files and folders. Dialog box A box where you decide which action the computer should take or select a setting provided in the dialog box. Folders The containers that hold files, computer programs, and other folders. Click the Start button and from the Start menu, click Documents.

5. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Microsoft ® Office 2007 Skill 1: Explore Your Computer Using Folder Windows Parts of a Folder Window Name Function Address barDisplays the name of the folder window and the opened folders separated by arrows. Folders listDisplays an expandable list of all of the computer’s folders. Content paneDisplays the contents of the current folder. Back and Forward buttons Moves forward or backward through your recently viewed folders. Scroll boxMoves your view within a winder to display objects that are in the windows, but were not previously visible.

6. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Microsoft ® Office 2007 Skill 1: Explore Your Computer Using Folder Windows In the Folders list, click Computer. Click Computer, open your CD/DVD tray, and then insert the student CD. When the AutoPlay dialog box displays, click Close. Double-click the Student CD icon. Icon A graphic representation of a file, folder, or computer drive. Toolbar A row of small buttons that activate commands.

7. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Microsoft ® Office 2007 Skill 1: Explore Your Computer Using Folder Windows Click the Views button several times to change the icons in Content pane.

8. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Microsoft ® Office 2007 Skill 2: Start Word and Navigate the Word Window All Programs listStart button When you start Word, a new blank document displays in which you can type text. Click the vertical scroll bar arrows or drag the vertical scroll bar to see more options.

9. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Microsoft ® Office 2007 Skill 2: Start Word and Navigate the Word Window Click Microsoft Office Word 2007 in the Microsoft Office folder of the Start menu. Various Office 2007 program commands

10. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Microsoft ® Office 2007 Skill 2: Start Word and Navigate the Word Window Office button Blank Word Document Quick Access Toolbar Ribbon Show/Hide button Insertion point A flashing vertical line where text is inserted when typing.

11. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Microsoft ® Office 2007 Skill 2: Start Word and Navigate the Word Window The insertion point and paragraph mark move to the right as you type. Heading 1 style

12. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Microsoft ® Office 2007 Skill 3: Start Excel and PowerPoint and Work with Multiple Windows Recently used commands Open more than one Office program and each displays in its own window. Commands pinned to Start menu

13. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Microsoft ® Office 2007 Skill 3: Start Excel and PowerPoint and Work with Multiple Windows Cell The box formed by the intersection of a row and column. Active cell Indicated by the thick, black border surrounding the cell. On the Ribbon, some of the groups and buttons are similar in Word and Excel. Two buttons on taskbar, one for each program (Word and Excel), display.

14. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Microsoft ® Office 2007 Skill 3: Start Excel and PowerPoint and Work with Multiple Windows Blank PowerPoint presentation slide displays On the taskbar, three buttons, one for each program (Word, Excel and PowerPoint), display.

15. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Microsoft ® Office 2007 Skill 3: Start Excel and PowerPoint and Work with Multiple Windows Click the Restore Down button, and the Excel window stays open, but no longer fills the entire screen. =NOW() Used to calculate the date and time, and display it in the cell.

16. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Microsoft ® Office 2007 Skill 4: Create a Folder and Save Files RAM Temporary memory where a document is stored until you save it to your hard drive or USB flash drive. The Save As dialog box looks similar to the folder window. New Folder button File name box Save button Cancel button

17. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Microsoft ® Office 2007 Skill 4: Create a Folder and Save Files When the Introduction folder is created, the folder is empty. Introduction folder created Save button Folder name displays in the Address bar

18. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Microsoft ® Office 2007 Skill 4: Create a Folder and Save Files Save As dialog box File name typed in File Name box

19. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Microsoft ® Office 2007 Skill 4: Create a Folder and Save Files Save button in the Quick Access Toolbar When you save a document, the file name displays.

20. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Microsoft ® Office 2007 Skill 5: Print and Save Office Files Page Layout view A view where you prepare your document or spreadsheet for printing. Cell references are not included in printouts. Click Page Layout button to view document as it will print.

21. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Microsoft ® Office 2007 Skill 5: Print and Save Office Files Gallery A visual display of settings from which you can choose. Theme A preset collection of formatting settings. Gridlines Lines between the cells in a table or spreadsheet. Print Preview In Print Preview, the spreadsheet displays as it will look on the printed page. You cannot make changes in Print Preview.

22. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Microsoft ® Office 2007 Skill 5: Print and Save Office Files Name of printer to retrieve printouts Click OK to print.Click Cancel button not to print.

23. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Microsoft ® Office 2007 Skill 5: Print and Save Office Files Message asks if want to save changes. Click the Save button. If you have previously saved the document, the Save As dialog box does not display. If needed, Office programs will remind you to save work before closing a window.

24. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Microsoft ® Office 2007 Skill 6: Open a Student Data File and Save a Copy Using Save As Open dialog box Only Word documents are listed. After opening a file, use Save As to create a copy of a data file onto your own drive. Click the Office button, and then click Open to open document.

25. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Microsoft ® Office 2007 Skill 6: Open a Student Data File and Save a Copy Using Save As Read-Only mode A mode where you cannot save your changes. Read-Only displays when you open a document from a CD. You need to save the document to a new location.

26. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Microsoft ® Office 2007 Skill 6: Open a Student Data File and Save a Copy Using Save As New file name displays in title bar without Read Only text Use Save As to save a copy of your work in a new location.

27. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Microsoft ® Office 2007 Skill 6: Open a Student Data File and Save a Copy Using Save As Introduction folder window Three files display in Introduction folder window. Name column widened Name column changes width to fit longest file name. Double-click to increase column width.

28. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Microsoft ® Office 2007 Skill 7: Edit and Format Text Edit To insert text, delete text, or replace text in an Office document, spreadsheet, or presentation. Format To change the appearance of text. When formatting a paragraph, insertion point needs to be in paragraph to be formatted. Paragraph alignment changed to Center

29. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Microsoft ® Office 2007 Skill 7: Edit and Format Text New line inserted Paragraph alignment changed to Center Text deleted To delete text, click to the right of the text and press the Backspace key, or click to the left of the text and press the Delete key until text is deleted. To enter text, click where the text is to be added and type.

30. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Microsoft ® Office 2007 Skill 7: Edit and Format Text When placing the pointer one inch from the left of the bullet, Acrylic Fill, click one time to select the line. Click to left of bullet to select the entire line and then press Delete.

31. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Microsoft ® Office 2007 Skill 7: Edit and Format Text Undo button Place the pointer one inch from left of bullet, Acrylic Fill, and click one time to select the line. Click the Undo button to return a document to its original state when an incorrect action is performed. Mini toolbar A toolbar with common formatting buttons that displays after highlighting text.

32. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Microsoft ® Office 2007 Skill 8: Use Contextual Tabs, Dialog Boxes, and Shortcut Menus Triple-click Click three times quickly without moving the mouse to highlight the entire paragraph. Entire paragraph selected Font dialog box Set By spin box to 1.3 pt Character Spacing tab Spacing set to Expanded

33. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Microsoft ® Office 2007 Skill 8: Use Contextual Tabs, Dialog Boxes, and Shortcut Menus Shortcut menu Displays a list of commands related to the type of object right-clicked. Mini toolbarShortcut menu with commands When you right-click selected text, the Mini toolbar and a shortcut menu display.

34. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Microsoft ® Office 2007 Skill 8: Use Contextual Tabs, Dialog Boxes, and Shortcut Menus Contextual tabs Tabs that display buttons related to the currently selected object. Right-click the picture, and click Format Picture from the shortcut menu to display the Format Picture dialog box. ScreenTip Informational text that displays when you point to commands in the Ribbon or dialog boxes. When you click an object, Ribbon displays contextual tab(s). Recolor gallery ScreenTip

35. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Microsoft ® Office 2007 Skill 8: Use Contextual Tabs, Dialog Boxes, and Shortcut Menus In the Picture Styles group, click the fourth style, Drop Shadow Rectangle.

36. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Microsoft ® Office 2007 Skill 9: Use Office Help Database An organized collection of facts related to a particular topic or purpose. Hyperlink Text or other objects that display another document, location, or window when they are clicked that lead to more information. Text entered in Search box Word Help window Hyperlinks to related articles Help button

37. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Microsoft ® Office 2007 Skill 9: Use Office Help Change Font Size button Resize or reposition the Help Window hyperlink. Top of Page hyperlink

38. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Microsoft ® Office 2007 Skill 9: Use Office Help Click Keep On Topbutton. Active Word window When Keep On Top button is selected, Help window remains on top of active window. When Not On Top button is selected, it does not. Printbutton

39. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Microsoft ® Office 2007 Skill 9: Use Office Help Printdialog box To print only highlighted text, select the Selection option button.

40. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Microsoft ® Office 2007 Skill 10: Create a New Access Database Getting Started with Microsoft Office Access window Enables the creation of a new database. Blank Database button Must name database when new database is created Access database file stores information and objects that you create and save.

41. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Microsoft ® Office 2007 Skill 10: Create a New Access Database Click Browse button to display File New Database dialog box. File name of database entered Introduction folder selected Path to folder where database is stored Database file name

42. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Microsoft ® Office 2007 Skill 10: Create a New Access Database Access table Stores information by organizing it into rows and columns. New blank table Database name Database window

43. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Microsoft ® Office 2007 Skill 10: Create a New Access Database Navigation pane Listing of database objects. Data entered into table Table name Tables or other objects saved in database are listed in Navigation Pane. Database file stores tables and other database objects.

44. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Microsoft ® Office 2007 Skills for Success In the Introduction, you practiced the following skills: –Explore Microsoft Office –Locate computer files –Open and save computer files –Use the Microsoft Office Help system

45. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Microsoft ® Office 2007 More Skills for Success You will now practice the following additional skills: –Capture screen with Snipping Tool –Organize files –Search and preview files –Delete and restore files

46. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Microsoft ® Office 2007 More Skills 11: Capture a Screen with the Snipping Tool Introduction folder contents Introduction folder in the Folder List

47. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Microsoft ® Office 2007 More Skills 11: Capture a Screen with the Snipping Tool Capture types Click Start button, point to All Programs, click Accessories folder, and click Snipping Tool to initiate Snipping Tool program. Snipping Tool Program used to create four types of screen captures.

48. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Microsoft ® Office 2007 More Skills 11: Capture a Screen with the Snipping Tool Snipping Tool Screen Capture Types TypeDescription Free-form SnipCaptures an area drawn with your mouse. Rectangular SnipCaptures a rectangular region drawn with your mouse. Window SnipCaptures the window clicked on with your mouse. Full-screen SnipCaptures the entire screen including the taskbar.

49. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Microsoft ® Office 2007 More Skills 11: Capture a Screen with the Snipping Tool Snipping Tool window Snipping Tool toolbar Screen capture

50. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Microsoft ® Office 2007 More Skills 11: Capture a Screen with the Snipping Tool Pen button Circled file name using Pen Highlighter buttonClick Eraser button to erase pen drawing or highlighting. Highlighted folder name using Highlighter Save Snip button

51. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 51 Skills for Success with Microsoft ® Office 2007 More Skills 11: Capture a Screen with the Snipping Tool Windows Photo Gallery after saving Snip

52. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 52 Skills for Success with Microsoft ® Office 2007 More Skills 11: Capture a Screen with the Snipping Tool Clear Fit picture to frame check box.

53. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 53 Skills for Success with Microsoft ® Office 2007 More Skills 12: Organize Files Organizing files and folders requires descriptive names for files and folders, and content of folders should be of similar purpose. Organize button New folder

54. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 54 Skills for Success with Microsoft ® Office 2007 More Skills 12: Organize Files All files selected Organize menu contains renaming option for folders and files.

55. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 55 Skills for Success with Microsoft ® Office 2007 More Skills 12: Organize Files Copy command Duplicates a selection and stores it in Clipboard. Clipboard Storage area in RAM that holds copied selections. Paste command Places items stored in Clipboard into a document or folder. Files copied from student data files

56. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 56 Skills for Success with Microsoft ® Office 2007 More Skills 12: Organize Files Content paneFolder list Files can be dragged into folders. Move to ScreenTip Double-click folder to display contents.

57. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 57 Skills for Success with Microsoft ® Office 2007 More Skills 12: Organize Files Click the Delete command on the Organize menu to delete folders. New folder

58. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 58 Skills for Success with Microsoft ® Office 2007 More Skills 12: Organize Files Cut Command Moves selected item from its location to Clipboard. Hold down Shift button when clicking on each file to select more than one file. Files moved to Site Photos folder Site Photos folder

59. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 59 Skills for Success with Microsoft ® Office 2007 More Skills 12: Organize Files Click Views button arrow and then click Extra Large Icons. Files renamed Extra large icons

60. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 60 Skills for Success with Microsoft ® Office 2007 More Skills 13: Search and Preview Files Student data files Folder saved to Documents folder and renamed

61. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 61 Skills for Success with Microsoft ® Office 2007 More Skills 13: Search and Preview Files Windows Flip 3D Displays stacked preview of each open window and flips windows through arrow keys. Quick Launch ToolbarSwitch between windows button Press the arrow keys to flip through the stack.

62. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 62 Skills for Success with Microsoft ® Office 2007 More Skills 13: Search and Preview Files Preview pane Shortcut menu displayed by right- clicking selected text

63. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 63 Skills for Success with Microsoft ® Office 2007 More Skills 13: Search and Preview Files All programs and files that match the typed text display. Search box Your files will differ

64. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 64 Skills for Success with Microsoft ® Office 2007 More Skills 13: Search and Preview Files Details pane File selected

65. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 65 Skills for Success with Microsoft ® Office 2007 More Skills 13: Search and Preview Files When a specific tag is selected, only files with that tag will be listed in Content pane. Tags column header

66. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 66 Skills for Success with Microsoft ® Office 2007 More Skills 14: Delete and Restore Files Recycle Bin Container that stores files to be removed from computer. Restore Returns a file in the Recycle Bin to its original location. You cannot restore deleted files that were not moved to the Recycle Bin first. Right-click file and select Delete to display Delete File dialog box. File moved to Recycle Bin, not deleted

67. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 67 Skills for Success with Microsoft ® Office 2007 More Skills 14: Delete and Restore Files File will be permanently deleted Windows Vista cannot work with deleted files.

68. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 68 Skills for Success with Microsoft ® Office 2007 More Skills 14: Delete and Restore Files Recycle Bin does not delete file until you click the Empty the Recycle Bin button. Click column heading to display files in Recycle Bin in Date Deleted order. While in Recycle Bin, files cannot be opened.

69. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 69 Skills for Success with Microsoft ® Office 2007 More Skills 14: Delete and Restore Files Click the Restore this item button in Recycle Bin to move file to original location. File restored to original location

70. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 70 Skills for Success with Microsoft ® Office 2007 Congratulations You have now completed all Skills for the Introduction

71. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall. 71 Skills for Success with Microsoft ® Office 2007 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2009 Pearson Education, Inc. Copyright © 2009 Pearson Education, Inc. Publishing as Prentice Hall