1. © 2010 Brigham Young University–Idaho 1 © 2008 Brigham Young University–Idaho

2. © 2010 Brigham Young University–Idaho 2 Controllers Group Conference – November 29, 2012 Year-end procedures at BYU-Idaho

3. © 2010 Brigham Young University–Idaho 3 Controllers Group Conference – November 29, 2012

4. © 2010 Brigham Young University–Idaho Things to keep in mind o Review financial reports and activity o Comparison to budget o Errors, omissions (categories, accounts) o Transfers o Custom reports on request before end of year (contact Shane Webster or Layne Hymas) 4 Controllers Group Conference – November 29, 2012

5. © 2010 Brigham Young University–Idaho A good time to review account authorization 5 Controllers Group Conference – November 29, 2012

6. © 2010 Brigham Young University–Idaho o Timing o Soft close – last week in January o Can make adjustments/corrections until Feb 15 o Watch for e-mail communication 6 Controllers Group Conference – November 29, 2012

7. © 2010 Brigham Young University–Idaho Things to keep in mind o P-card statements and documentation o Statement cutoff is approximately Dec 25 o Must be posted by this date or will be charged in new year 7 Controllers Group Conference – November 29, 2012

8. © 2010 Brigham Young University–Idaho Things to keep in mind o P-card statements and documentation o Statement cutoff is approximately Dec 25 o Must be posted by this date or will be charged in new year o FYI… New Bank of America p-cards will be available to be picked up on Jan 2 in 290 Kimball o All JPMC p-cards will be cancelled on approx. Jan 25 8 Controllers Group Conference – November 29, 2012

9. © 2010 Brigham Young University–Idaho Things to keep in mind o Encumbrances = future year commitments made this year and charged to this year’s budget o Automatic for purchase orders o Travel encumbrances (TAs) must be approved by Dec 31 and approved VP o Need from VP by first week in January so they will be reflected in financial reports mid-January 9 Controllers Group Conference – November 29, 2012

10. © 2010 Brigham Young University–Idaho Questions ??? 10 Controllers Group Conference – November 29, 2012