1. Hosting Events with Alcohol

2. Administrative New Office Hours: –By Sign up Genius Only All forms online –Type them and turn in completed forms with checks into the box Attend Roundtables with Council 2

3. Why have a policy? In the 1980s fraternal membership became common again –Fraternities and sororities became the social outlets for the university communities –Values, ideals, the Ritual….became secondary. Parties and alcohol became the primary focus. (FIPG) Comparative negligence—the concept that a plaintiff could be negligent and still pursue recourse against a defendant—was becoming the standard. (FIPG) Lawsuits against men’s national organizations, alumni corporations, chapters, chapter officers and individual members began to increase rapidly. By 1986, men’s national fraternities were ranked as the sixth worst risk in the insurance industry, and number seven was hazardous waste disposal companies. (FIPG) In the 1980s fraternities, sororities and campuses started creating more comprehensive risk management policies All organizations have a risk management policy The UA policy is based on the FIPG policy –In general we have just further clarified or adapted the policy to fit this campus and the campus culture 3

4. Why have a policy? Creates a safer environment Helps organizations prevent, address and manage risk associated with events with alcohol 4

5. Alpha Chi Omega Alpha Epsilon Phi Alpha Epsilon Pi Alpha Sigma Phi Alpha Phi Beta Theta Pi Chi Omega Delta Delta Delta Delta Gamma Delta Sigma Phi Delta Tau Delta Kappa Alpha Gamma Phi Beta Kappa Alpha Theta Kappa Sigma Lambda Theta Phi Phi Beta Chi Phi Gamma Delta Phi Kappa Tau Pi Beta Phi Sigma Alpha Mu Sigma Chi Sigma Kappa Sigma Lambda Beta Sigma Phi Epsilon Theta Chi 5 Groups following FIPG

6. Fraternities Permitted to have On-Campus Events with Alcohol Alpha Sigma Phi Delta Tau Delta Pi Kappa Alpha Sigma Alpha Mu Kappa Sigma Theta Chi Fraternities whose names are not on this list may not hold on- campus events with alcohol either due to judicial issues (see website) or per their national policies (Phi Gamma Delta, Phi Delta Theta, Beta Theta Pi, SAE) Sororities are traditionally not allowed to host events with alcohol in their facilities, some can co-sponsor an event at a fraternity 6

7. On Campus Events with Alcohol 7

8. On Campus Events Allowed Friday 4pm – Sunday 5pm, must end by 2am Guest lists need the following: –Full Name and Date of birth of attendee –Name of member hosting the individual –List of members attending the event No live performances on campus if the event involves alcohol –Includes DJs, bands, rappers etc. Chapter members may not pool funds to purchase alcohol –This is a policy for all organizations through your HQ also Chapters cannot use chapter funds to purchase alcohol –This means that it can’t be something included in any amount that you pay to another vendor, alcohol cannot be delivered to your event in advance. Individuals who wish to drink should bring in their own alcohol at the time they arrive at the event. –This is a policy for all organizations through your HQ also 8

9. On Campus Etiquette and Policy Request UAPD 2 weeks prior to your event Inform neighbors 5 days prior to event Keep attendees on your property, not the street or on neighbor’s property There is no such thing as a noise permit –You will need to control the volume for your surrounding areas Debris/Trash should be cleaned up by 12pm the day after the event 9

10. BYOB – Bring Your Own Beer All on campus events are BYOB Chapters may not have beer/drinks brought in by an outside vendor or through another contract All alcohol at on campus events should be purchased by individuals and brought into the event by an individual Men should not provide the women with alcohol, and women should not expect to be provided with alcohol. 10

11. BYOB Continued A maximum of 6 beers or 4 wine coolers are allowed per person. Alcohol content must be 6% or less No Hard Alcohol is allowed at on campus events Beer cards are issued to the chapter at the walkthrough. – Chapter should return unused cards. Beer cards are used to check in the alcohol at the “beer bank” and then used everytime someone wishes to get a beer/wine cooler 11

12. Why BYOB? BYOB guidelines provide that an individual of legal age may bring one six-pack of twelve-ounce beers or one four-pack of wine coolers to an event for personal consumption. The six- pack or four-pack policy was chosen for a number of reasons, including the fact that beer and wine are sold in those amounts and that it would be difficult for one person to become intoxicated while consuming a limited amount of alcohol unless that individual drank the beer or wine very quickly. (FIPG) 12

13. Why BYOB? There is no approved method for providing alcohol to others. Period. The primary reason for the BYOB or Third Party Vendor events is that it places the onus or emphasis for consumption on each individual who is of the legal age rather than on the officers, the chapter, the alumni or alumnae corporation or the national organization. Kegs, 55 gallon drums filled with various liquor/mix combinations and party balls are used for only one purpose—to provide alcohol in significant quantities to a number of people at a lower cost than BYOB or Third Party Vendor. Cases, 40-ounce beers or twelve-packs are in the same category—no one can consume twelve beers within a few hours and operate a motor vehicle legally. (FIPG) 13

14. Why BYOB? If you ( an individual or chapter) don’t provide, serve, or sell alcohol to others, they are going to be responsible (for the most part) for what they consume. Another way to look at it: If you (individual or chapter) give alcohol to someone else, you are responsible for the effects of that alcohol. The effects may include a tragic automobile accident, a fight or a sexual assault. (FIPG) 14

15. Off-Campus Events All 15

16. Off-Campus Events Can take place Thursday 4pm-Sunday 5pm Event Location should be known only to relevant chapter officers and advisors –You don’t want surprise guests or guests providing their own transportation Transportation should be provided by the chapter both to and from the event 16

17. Off-Campus Events Alcohol should be provided through a 3 rd Party Vendor Individuals wishing to drink should bring money with them to pay for drinks individually Drinking and Non-drinking areas should be designated Creating themes or having activities (casino night etc.) can help with member/guest management People can and should be asked to leave if too intoxicated 17

18. Fundraisers NPHC & USFC 18

19. Fundraisers All rules are the same as off-campus parties You ARE able to advertise for these events, but the invitations should still be intended for an individuals 19

20. General Policies 20

21. Non-Drinking Event Monitors Individual cannot drink before or during the event. One (1) NDEM for every 25 people attending Off-Campus Events: one NDEM must be on every bus back to the drop-off location Must be present at check-in to verify guest list Responsible for managing behavior at the event 21

22. Invitations Any event with alcohol shall be a closed event with a guest list pre-printed at the door of event. Mass invitations through sites, such as Facebook, are prohibited No flyers or banners outside of house are allowed Chapters are responsible for the welfare of their guests In this case it is a good idea to be exclusive! 22

23. Invitations A sure way to ruin an event is to have the “wrong people attend”. The “wrong people” bring more problems with them—assaultive or aggressive behavior, damage or destruction of property, theft, inappropriate or irresponsible behavior A ratio of two-guests per member (or the fire code capacity if that is smaller) is suggested. Some national organizations use a three-guests per member ratio. 23

24. Security Security is required at both on and off campus events –Security will only be as vigilant as you tell them to be For off-campus events every chapter submits a $250 deposit –Not required for weekenders or fundraisers For on-campus events, the organizations must provide their own security in addition to the UAPD request 24

25. Registering Events Forms –Regular Event –Special Event (Not Common) –Contracts –NDEM Sheet –Sample Guest List Confirmation What to expect in walk-throughs Post-Event Walkthrough 25

26. Policy Violations All violations will result in referral to Greek Standards Board or IFC Standards Board Referral In cases of personal injury issues will be referred to the Dean of Students Office. All violations can result in sanctioning –Loss of events with alcohol, educational sanctions, fines, etc. 26

27. Education Presentation Present it to your chapter –Located on our website under policies –Due by 2/10 –Cannot host events until it is turned in Will send quiz link 27

28. Debunking Common Misconceptions A chapter can register 20+ events each semester if interested Registering an event (very basic) can cost as little as $11 per member for an on campus event You are not required to use a company that will organize your event for you There is no set number of people that makes an event… –Poor attendance doesn’t mean it wasn’t a party 28

29. Good Practices to Consider Get members TIPS trained, new and active Get an advisor trained as a TIPS Facilitator Make your social events more exclusive Consider planning events yourself, not using a outside vendor Meet with security or the your venue prior to the event to talk about expectations Turn in all event registration paperwork now –There is no such thing as too early 29