2.  A systematic study of existing facilities and the determination of future needs  Not directly concerned with the instructional program  Though instruction is a consideration  It deals with the relationship of educational plants to the instructional program  Planning is the key to success  Choices define our planning

3.  To make plans for housing the educational activities of students and staff for the next several years  Carefully study all available data regarding colleges and the relationship to current COFTE  And the projected changes in COFTE  To have a thoughtful, orderly development of a program that will provide classrooms and ancillary facilities to support the total college program  In the present  In the future

4.  Combines the whole facilities package:  Inventory  Planned Budget  Planned Expenditures  COFTE  Complex ?  Yes  Complicated ?  No  Comprehensive ?  Yes

5.  Be accountable to the source  Inventory  Survey  Funding & Expenditures  Students (COFTE)  Make everything understandable  Produce a system responsible to its purpose  Managing data  Planning tool

6.  Provide the best training and support possible for transition to the new system  Provide high-quality support for the new system  Reduce the time it takes to compile the survey  Have a system that is easy to use  Integrate all facilities subsystems into one system

7.  Make your jobs easier  Save the colleges time  Conserve the colleges resources  Above all:  Make everything  Clear  Simple  Concise

12.  Construction cost data are from historical records using the state cost construction index (CCI) compared to state and national indexes and then applying the index to known historic cost data  Other finance data are imported from the original source or supplied by you

13.  COFTE is imported from the Community Colleges data base  Inventory data is imported from the Community Colleges data base  Matched against SREF  Mismatch report

14. TThose who are wise, follow sound advice Aristotle WWe designed and built EFIS for all agency users HHere’s our best advice AAssign your own college staff to do the Survey DDon’t depend on temporary or contracted human resources

15.  Transition  From Excel spreadsheet  To dot.net  Internet  Microsoft Explorer

18.  After the Survey is submitted and approved, you can create a PPL with a few clicks

19.  An exact match of the survey recommendation(s)

20.  All parts of the new Educational Plant Survey system have specific help items  On screens with a  Click the icon and a pop-up box will appear  A link to the Survey User’s Manual  A section number for specific help  From the Table of Contents, “Control” & click the Section and you will go directly to the information

21.  Some data are imported  Inventory  Most recent data on full surveys (point in time)  Supplemental/spot surveys (point in time)  COFTE  Projected 5 years out (5 full years from the official beginning point of the survey)  Finance  Everything we have, we populate for you  Cost of construction per GSF: new, remodel, renovate  Some data must be provided by you  Recommendations for site related work  Plans for new construction, remodeling, renovation  Expected cost (if different from standard computations)

22.  Only board employees have access to EFIS  Each college has a security contact who authorizes access and then OEF approves individuals  Update capabilities  Read only authority  Run reports  You can logon from any computer in the world and review/work on the survey  It’s available 24/7

23.  Mostly, we want YOU to be able to use the system to do “YOUR” work  We don’t want to do it for you  We don’t want you to have to get someone else to do your work  So, we have tried to make it easy  It works the same for every college in the state

24.  Make sure the inventory is accurate before you begin  All recommendations are tied to the inventory and the facilities lists  If the inventory is wrong or the facilities lists are carelessly planned  Everything else will be wrong or carelessly planned