1. V 03.02.01Slide 1V 1.0Slide 1 Copy Function Subject School Administrator School JAN 1 Class Copy Functions  Class Details  Class-Based Subject  Group for Cross-Class Subject  Subject Group  Term Information

2. V 03.02.01Slide 2V 1.0Slide 2 Minimize data entry - Copy function How to minimize data entry ?  Copy functions are available in the following areas:  Class Details (Copy Class Basic Information and Class-Based Subject)  Class-Based Subject  Group for Cross-Class Subject  Subject Group  Term Information The above information can only be copied when the school information of the “Copy To” school year is not confirmed.

3. V 03.02.01Slide 3V 1.0Slide 3 Copy function- Class Basic Info How to copy Class Details?  Basic Information Basic Information  Class-Based Subject Class-Based Subject  Class Subject Full List Class Subject Full List Class Details School Details School Facilities Group for Cross-Class Subject Subject Group School Calendar Confirm School Information Planned Subject MOI Plan New School Year Create Paste School Year Announcement Document Report Data Communication  Class Timetable Class Timetable  Class Document Class Document

4. V 03.02.01Slide 4V 1.0Slide 4 Copy function- Class Basic Info Copy Class Details into other classes

5. V 03.02.01Slide 5V 1.0Slide 5 Copy function- Class Basic Info Check “Copy class teacher and subject teacher” indicator Class teachers and class-based subject teachers will be copied Select “Class Level”

6. V 03.02.01Slide 6V 1.0Slide 6 Copy function- Class Basic Info Uncheck “Copy class teacher and subject teacher” indicator Specify new classes basic information

7. V 03.02.01Slide 7V 1.0Slide 7 Copy function- Class Basic Info The system will copy class basic information, and class-based subjects to the specified classes. Class name of the specified classes will be defaulted to follow the class code

8. V 03.02.01Slide 8V 1.0Slide 8 Copy function- Class Basic Info Notes for Copy Class Basic Information  If class details already exist in specified classes, the user will be prompted to confirm to overwrite the existing class details in specified classes  The existing class details will NOT be overwritten if students are attached in the specified classes  If user wants to overwrite the existing classes, he needs to remove all students from the classes in Student module

9. V 03.02.01Slide 9V 1.0Slide 9 Copy function – Class-Based Subject How to copy class-based subject ?  Basic Information Basic Information  Class-Based Subject Class-Based Subject  Class Subject Full List Class Subject Full List Class Details School Details School Facilities Group for Cross-Class Subject Subject Group School Calendar Confirm School Information Planned Subject MOI Plan New School Year Create Paste School Year Announcement Document Report Data Communication  Class Timetable Class Timetable  Class Document Class Document

10. V 03.02.01Slide 10V 1.0Slide 10 Copy function – Class-Based Subject Copy Class- Based Subject User can select to copy compulsory and elective subjects at the same time Check to select subject

11. V 03.02.01Slide 11V 1.0Slide 11 Copy function – Class-Based Subject Select “Class Level”

12. V 03.02.01Slide 12V 1.0Slide 12 Copy function – Class-Based Subject Check target class Check to copy the subject teacher

13. V 03.02.01Slide 13V 1.0Slide 13 Copy function – Class-Based Subject Notes for Copy Class-Based Subject  The existing subjects will not be overwritten if students are attached to these subjects in specified classes  The subjects will not be copied if the selected subjects already exist in class-based subject (different subject type)/ subject groups/ groups for cross-class subject of specified classes

14. V 03.02.01Slide 14V 1.0Slide 14 Copy function – Cross-Class Subject How to copy group for cross-class subject ?  Basic Information Basic Information  Sub-Group Sub-Group  Class Attached Class Attached Class Details School Details School Facilities Subject Group School Calendar Confirm School Information Planned Subject MOI Plan New School Year Create Paste School Year Announcement Document Report Data Communication Group for Cross-Class Subject

15. V 03.02.01Slide 15V 1.0Slide 15 Copy function – Cross-Class Subject Click to view the group for cross –class subject

16. V 03.02.01Slide 16V 1.0Slide 16 Copy function – Cross-Class Subject Click to copy the group for cross-class subject

17. V 03.02.01Slide 17V 1.0Slide 17 Copy function – Cross-Class Subject Type “Group Code”Type “Group Name”Select “Class Level”

18. V 03.02.01Slide 18V 1.0Slide 18 Copy function – Cross-Class Subject Check to copy subject teacher Check the target class

19. V 03.02.01Slide 19V 1.0Slide 19 Copy function – Cross-Class Subject Notes for Copy Group for Cross-Class Subject  If the selected group for cross-class subject already exists in the specified school session, the user will be prompted to confirm to overwrite the existing group for cross-class subject.  The existing group for cross-class subject will not be overwritten if students are attached to that group for cross-class subject.

20. V 03.02.01Slide 20V 1.0Slide 20 Copy function – Subject Group How to copy subject group?  Basic Information Basic Information  Subject Subject  Class Attached Class Attached Class Details School Details School Facilities School Calendar Confirm School Information Planned Subject MOI Plan New School Year Create Paste School Year Announcement Document Report Data Communication Group for Cross-Class Subject Subject Group

21. V 03.02.01Slide 21V 1.0Slide 21 Copy function – Subject Group Click to view the Subject Group

22. V 03.02.01Slide 22V 1.0Slide 22 Copy function – Subject Group Click to copy this subject group

23. V 03.02.01Slide 23V 1.0Slide 23 Copy function – Subject Group Type “Subject Group Code”Type “Subject Group Name”Select “Class Level”

24. V 03.02.01Slide 24V 1.0Slide 24 Copy function – Subject Group Check this and copy all subject teachers Check the target class

25. V 03.02.01Slide 25V 1.0Slide 25 Copy function – Subject Group Notes for Copy Subject Group  If the selected subject group already exists in the specified class level, the user will be prompted to confirm to overwrite the existing subject group  The existing subject group will not be overwritten if students are attached to that subject group

26. V 03.02.01Slide 26V 1.0Slide 26 Copy function – School Calendar How to copy term information ?  Setup Setup  Calendar Calendar Class Details School Details School Facilities Confirm School Information Planned Subject MOI Plan New School Year Create Past School Year Announcement Document Report Data Communication Group for Cross-Class Subject Subject Group School Calendar

27. V 03.02.01Slide 27V 1.0Slide 27 Copy function – School Calendar Click this button to copy term information

28. V 03.02.01Slide 28V 1.0Slide 28 Copy function – School Calendar Press ESCAPE to return Select “Class “Level