1. ULA Fall Workshop, 2002 Cataloging rule changes: Continuing Resources (AACR2 Chapter 12) By Mavis Molto mavis.molto@usu.edu Sponsored by Technical Services Roundtable

2. Acknowledgements Information and slides for this presentation are based on a NASIG Workshop, Williamsburg, Virginia, June 21-22, 2002 – Transforming AACR2: Using the revised rules in chapters 9 and 12 – Presenters: Jean Hirons (CONSER Coordinator) Leslie Hawkins (CONSER Specialist) CONSER is a cooperative online serials cataloging program at the Library of Congress that sets standards and creates bibliographic records and documentation for serials cataloging

3. Outline of Session ISources of information on AACR2 changes IIConcepts and definitions IIIDescription of integrating resources IVDescriptive changes for serials: Highlights VMajor/minor changes: Highlights

4. ISources of Information on AACR2 Changes Documentation Training Web resources

5. Documentation AACR2 2002 revision – Available in print Week of September 23, 2002 (ALA) In loose-leaf format: 8 ½ x 11 pages (binder optional) Annual updates can be inserted – Available on Cataloger’s Desktop (2002, issue 3) – Integrates all 1999 and 2001 Amendments and revisions approved and finalized through 2002 – Implementation of new changes at LC and CONSER: December 1, 2002 LCRI changes – Available in print, fall 2002 – Available on Cataloger’s Desktop (2002, issue 3)

6. Documentation (Cont.) CONSER Cataloging Manual – New edition available this fall (LC CDS) Print: mid-October Cataloger’s Desktop: mid-November – New modules Continuing resources Integrating resources (summer 2003) CONSER Editing Guide – Update available in late 2002/early 2003 (LC CDS) – Includes revised coding in 008/006 field – Later changes (not included yet) Code i Repeatable 260 fields

7. Training SCCTP (Serials Cataloging Cooperative Training Program) Workshops – Given by SCCTP-trained catalogers – Schedule: www.loc.gov/acq/conser/scctp/home.html www.loc.gov/acq/conser/scctp/home.html – Courses: Basic Serials Cataloging Advanced Serials Cataloging (new) Integrating Resources Cataloging (new in spring 2003) Electronic Serials Cataloging

8. Web Resources NASIG presentation: AACR2 changes (June 2002) – http://lcweb.loc.gov/acq/conser/aacr2002/A2slides.html http://lcweb.loc.gov/acq/conser/aacr2002/A2slides.html ALA presentation: AACR2 changes (June 2002) – http://www.ala.org/alcts/organization/ss/serialscat.html http://www.ala.org/alcts/organization/ss/serialscat.html CONSER/BIBCO presentation: Integrating resources (May 2002) – http://www.loc.gov/catdir/pcc/bibco/irtrng702_files/v3_docume nt.htm http://www.loc.gov/catdir/pcc/bibco/irtrng702_files/v3_docume nt.htm

9. IIConcepts and definitions Highlights – Chapter 12 Highlights – MARC 21 Finite vs. Continuing resources New concept: Integrating resource Serials vs. Integrating resources

10. Highlights – Chapter 12 New chapter title - Continuing Resources Rules cover – Serials – Integrating resources (both continuing and finite) – Some other finite resources Publications of limited-duration events Reprints of serials – Electronic resources (also use Chapter 9) Rules are more complete – Include former Rule Interpretations and CONSER practice – More recognition of cataloging from complete work Areas will end with a rule for changes in that area

11. Highlights – MARC 21 Major changes planned for mid 2003 – Bib level = “i” (Integrating resource) Will use code “m” until “i” is implemented – Repeatable 260 fields Fields 022, 222, 310, 321, 362 may be implemented for books format (code m) in 2002 by OCLC (already in RLIN) PCC is asking OCLC & RLG to implement other 008/006 coding for use prior to code i

12. New Concept: Integrating Resource Definition of IR – A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole Examples of IRs – Loose-leafs (updating) – Web sites (updating) – Databases (updating) Types of IRs – Finite – Continuing (most IRs are continuing)

13. Finite vs. Continuing Resources Finite resources – issued once or over time with a predetermined conclusion – Monographs – Finite integrating resources Continuing resources – issued over time with no predetermined conclusion – Serials – Continuing integrating resources

14. Serials vs. Integrating Resources Serials – Have discrete parts – Are described from the earliest issue – Cataloged according to successive entry conventions New record is created when entry changes Integrating resources – Parts do not remain discrete – Are described from the latest iteration or version – Cataloged according to integrating entry conventions (same as latest entry but for non-serial resources) Same record is used, with changes shown in appropriate fields

15. IIIDescription of Integrating Resources AACR2 chapters to use “Integrated Entry” cataloging MARC coding for integrating resources

16. AACR2 Chapters to Use Use Chapter 12 for all integrating resources Also use other chapters relevant to the predominant type of resource content – Example: Updating Web sites Use Chapters 12 and 9

17. “Integrating Entry” Cataloging Existing bibliographic record is changed to describe current iteration of the resource – Most areas of description based on latest iteration – Data elements of previous iterations entered in notes if required or considered important (e.g., 247, 547) New bibliographic record is created only for certain changes in edition, mergers, splits, or when there is a new work – Changes in physical format are still under consideration Ongoing maintenance will be required for bibliographic records of integrating resources

18. MARC Coding for Integrating Resources Most integrating resources have predominantly textual content Most will therefore have the same MARC coding as for continuing resources – Type of record = “a” (Language material) – Bibliographic level = “i” (Integrating resource) – 008 elements – same as for serials

19. IVDescriptive Changes for Serials: Highlights Area 1: Title and statement of responsibility Area 2: Edition statement Area 3: Numbering Area 4: Publishing statement Area 5: Physical description

20. Area 1: Title and Statement of Responsibility 1.1B1Introductory words – Do not transcribe words that serve as an introduction and are not intended to be part of the title – Example: Chief source: Disney presents Sleeping Beauty Title proper: Sleeping Beauty 12.1B2Full form vs. acronym/initialism – When the title appears in full and in the form of an acronym or initialism in the chief source of information, choose the full form as the title proper – What’s new: Exception removed to choose acronym when only form found elsewhere

21. Area 2: Edition Statement 12.2F1Changes in the edition statement – If the change in edition statement includes a change in subject matter or a change in physical medium, make a new record – New Rule Interpretation (21.3B), will later be added to AACR2R – What’s new: We’ve never made new records before for changes in edition

22. Area 3: Numbering 12.3D1No designation on first issue – “… give “[no. 1]” … or a chronological designation for the first issue or part, as appropriate.” – What’s new: Ability to supply numbering or date 12.3GChanges in numbering – “If a new sequence with the same system of numbering as before is not accompanied by wordings such as new series, supply [new ser.] or another appropriate term ….” – What’s new: No more new records for numbering changes

23. Area 4: Publishing Statement 1.4D4Publisher can no longer be abbreviated to “The Society,” The Dept.,” …” when given in statement of responsibility – Reason: Need for searchability within publisher statements 1.4F8Dates of publication – Don’t give dates of publication when first issue (or last) not in hand; optionally, supply the date – LC will not follow the option (i.e., will not supply dates) – Previously encouraged to supply approximate dates

24. Area 4: Publishing Statement (cont.) Don’t give ending punctuation when no $c – Example: Iowa City : $b D. Warren [no comma] Don’t give incomplete brackets, even when field is not complete – Example: [1989]- not [1989-

25. Area 5: Physical Description 9.5B1Extent of item (including specific material designation) for direct access e- resources – Optionally, use conventional terminology to record the specific format of the physical carrier – Example: 2 Photo CDs – Rule Interpretation: Apply the optional provision – CONSER practice: Differences in specific material designation require new record (e.g., CD vs. DVD)

26. VMajor/Minor Changes: Highlights Terminology Basic principle Major changes – requiring a new record Minor changes – not requiring a new rec

27. Terminology Major change – A change that requires a new record – Do not use “title change” to refer to a major change, since not all major changes are title changes Minor change – A change that may be recorded as a note or that may result in a change in the description (Integrating Resources), as considered important. – If in doubt, consider the change to be minor.

28. Basic Principle Only those changes indicating a new Work should result in a new Record

29. Major Changes – Requiring a New Record Main entry changes Translated serial undergoes change in original title Change in corporate body used as uniform title qualifier Change in physical format Title proper – Major changes Edition statement – Major changes

30. Title Proper - Major Changes (Old Rules) Change in 1 st five words Change in meaning or subject Change in corporate body name – Major name change – Different corporate body Change of entire title from full form or acronym to the opposite

31. Edition Statement – Major Changes (New LCRI 21.3B) If also a change in subject matter or physical format Example: – North American ed. changed to: – North and Central American ed.

32. Minor Changes – Not Requiring a New Record Title proper – Minor changes Numbering – Minor changes

33. Title Proper – Minor Changes (Old Rules) Articles, prepositions, conjunctions added, deleted, changed Punctuation changed Changed order of titles for titles in more than one language Words linking title to chronological designation added, deleted, changed – Example: Tin changed to: Tin in [year] Representation of words, unless entire title is changed from full form or acronym to the opposite – Example: Fishery report changed to: Fisheries report Fluctuating titles

34. Title Proper – Minor Changes (New Rules) Words indicating type of resource added, dropped or rearranged – Word “rearranged” will be in LCRI, later AACR2 21.2A2, cat. i – Example: Outlook magazine – changed to: Outlook Words are added or deleted from a list, or order changed, with no significant subject change – Example: Quarterly reports for the ports of Jenchuan, Cinnampo, Kunsan – changed to: Quarterly reports for the ports of Chemulpo, Cinnampo, Kunsan

35. Title Proper – Minor Changes (New Rule) Name of corporate body added or deleted anywhere [same body]; representation of body name changed [minor change] – Example: Report of the Joint Committee on Printing – changed to: JCP report

36. Numbering – Minor Changes (New Rule) All changes in numbering are minor, even when numbering sequence repeats