1. The Planning and Implementation of a Webinar An Interactive “How To” Event 1.Please Dial: 888-447-7153 2.Enter Pin: 5771528 and press # 3.Your line will automatically be muted 4.If you become disconnected from the call or are “kicked” from the webinar, simply call or login again. 5.This webinar will be recorded. The Planning & Implementation of a Webinar! 1 To Get Started Kathy Whitener

2. Rebecka Anderson SpecialQuest Technology Coordinator 2 Today’s Presenter Her Not Him

3. Orientation Communication 3

4. Orientation Orientation to DimDim Environment 4

5. Tool Overview Participant List Private Chat Public Chat 5

6. Up Next!  Live Format?  Event Producer  Roles & Duties  Time to Plan  Timeline 6 Up Next!

7. Do You Need to be Live? Record Your Presentation http://www.slideshare.net Use Email, Forum, Teleconference For Follow-Up 7

8. Event Producer Event Producer’s Role 8

9. Event Producer Skills List the skills an event producer should have: Be comfortable with technology 9 use public chat to respond

10. Duties & Roles Content Preparation (script) Content Delivery PowerPoint Creation Customization of Conferencing Software Event Host (starts up web conf. mtg) Presenter Support Moderator (start/close mtg, help organize chat) Marketing Registration Proofreaders Tech Support Practice Support Timekeeper Event Producer Presenter Admin Support Web Designer Graphic Designer Tech Support Moderator Committee Members Roles Crossover 10 ROLESDUTIES

11. Duties & Roles Content Preparation (storyboard/script) Content Delivery PowerPoint Creation Customization of Conferencing Software Event Host (starts up web conf. mtg) Presenter Support Moderator (start/close mtg, help organize chat) Marketing Registration Proofreaders Tech Support Practice Support Timekeeper Event Producer Presenter Admin Support Web Designer Graphic Designer Tech Support Moderator Committee Members Roles Crossover 11 ROLESDUTIES

12. Time to Plan How Much Time Does It Take? 12 use public chat to respond

13. Mark Time to Plan  Tool Selection  Staff/Presenter Training of Tool  Create Marketing Materials  Marketing  Registration Period  Create Web Page For Info/Reg.  Contracting  Committee Meetings  Approval Processes  Scripting  PowerPoint Development  Missed Deadlines  Practice Sessions  Evaluation For Your First Webinar: 6-8 Weeks 13

14. Time to Plan Create Master Timeline 14

15. Meetings Weekly Check-ins 15

16. Questions We’ve Covered Live Format? Event Producer Roles & Duties Time to Plan Timeline 16 use public chat to ask a question

17. Up Next!  Service Selection  Training  Script, PPT  Length  User Feedback 17 Up Next!

18. Select a Service Review & Select a Web Conferencing Service 18

19. Training Train Yourself & Presenters 19

20. Script, PPT Plan Ahead! Limited Amount of Time Participant’s Time 20

21. Outline, Script, PPT 21 WhoTimeTopicScriptVisualInteractionPlan B Rebecka1minIntroToday I would like to introduce… Slide with name & photo of presenter As for volunteer using chat Phone Outline Script PowerPoint

22. http://www=full Guess! What is the maximum length of a Webinar? 22 use public chat to respond

23. 60 Minutes Do NOT Exceed 60 Minutes Practice Read it Out Loud Consider Question/Interaction Time Buffer Time 23

24. User Feedback Every 5 Minutes Engage Participants Clarity 24

25. Questions We’ve Covered Service Selection Training Script, PPT Length User Feedback 25 use public chat to ask a question

26. Up Next!  Technical Requirements  Timekeeper  Practice Sessions  Plan B 26 Up Next!

27. Use Hosts & Presenters No VoIP No Cell Phones No Video No Wireless 27 It’s possible to do all of the above, but avoiding these reduces your chances of technical glitches.

28. Use Guess! How many computers does it take to run a webinar? use public chat to respond 28

29. Use Guess! Host Presenter Windows View Mac View 29

30. Questions Computer Use? 30 use public chat to ask a question

31. Timekeeper Designate a Timekeeper Use a Script Add Q & A Time Practice 31 use public chat to respond

32. Use Guess! How many practice sessions? use public chat to respond 32

33. Use Practice 3 Practice Sessions Required Contract 1 st Practice Review 2 nd Practice Nearly Final 3 rd Dress Rehearsal if you don’t practice, expect failure 33

34. Use Plan B Have a Plan B 34

35. Questions We’ve Covered Technology Requirements Timekeeper Practice Sessions Plan B 35 use public chat to ask a question

36. Up Next!  Slide Tips  Preparing Your Attendees 36 Up Next!

37. Slide Tips Photo of Speaker & Slide Number light background and dark text 37

38. http://www=full Visuals Choose Visuals That Enhance http://www.istockphoto.com 38

39. Prepare Prepare Your Attendees 39

40. Questions We’ve Covered Slide Tips Preparing Attendees 40

41. Questions 41 Evaluation = Resources Complete an Evaluation Access Resource Final Questions