1. 2009 DCA CDBG/CHIP Applicants’ Workshop Housing and Multi-Activity (Advanced) Work Write-Ups, Specifications, and Requests for Bid

2. Page 2 2009 CDBG/CHIP Applicants’ Workshop Work Write-Ups A document that details individual tasks that will be addressed during the course of the Rehab project.

3. Page 3 2009 CDBG/CHIP Applicants’ Workshop Work Write-Ups The Work Write-Up will contain: ▪A Specification detailing materials to be used. ▪The Method that will be used to install the item. ▪The Quantity of the material required to complete the task. ▪An Estimated Cost of the material and labor required to complete the task.

4. Page 4 2009 CDBG/CHIP Applicants’ Workshop Work Write-Ups: the Specification A Specification describes, in great detail, the material and it’s attributes that will be used in the completion of the task. ▪Size or quantity of material required. ▪Composition: wood, fiberglass, vinyl, tile, linoleum, brick, Hardi-plank, tile, etc. ▪The material attributes: color, texture, pattern. ▪Quality or manufacturer name brand (“or equal”)

5. Page 5 2009 CDBG/CHIP Applicants’ Workshop Work Write-Ups: the Specification A Specification describes, in great detail, the method of installation that will be used to complete the task. ▪Attaching hardware type. ▪Procedures and steps necessary to ensure professional results – Manufacturers Instructions.

6. Page 6 2009 CDBG/CHIP Applicants’ Workshop Work Write-Ups: Standard Units of Measure The Standard Unit of Measure is the basic unit by which the material is sold. ▪Square foot – sq. ft. ▪Square yard – sq. yd. ▪Each – ea. ▪Linear foot – Lf. ▪Square – sq. ▪Gallon – gal.

7. Page 7 2009 CDBG/CHIP Applicants’ Workshop Work Write-Ups: Unit Cost The Unit Cost is the cost of each standard unit of measure. ▪Paint: $19.75 per gallon ▪Base board: $.88 per linear foot ▪Windows: $225.00 each ▪Carpet: $15.15 per square yard

8. Page 8 2009 CDBG/CHIP Applicants’ Workshop Work Write-Ups: Quantity The quantity of materials, described in Units of Measure, that will be needed to complete the task. ▪722 sq. ft. ▪13 sq. yd. ▪17 each ▪275 Lf.

9. Page 9 2009 CDBG/CHIP Applicants’ Workshop Work Write-Ups: Cost Costs: the Unit Cost multiplied by the number of units (Standard Units of Measure) required. ▪12 gal. @ $19.75/gal. $237.00 ▪135 Lf. @ $.88/ Lf. $118.80 ▪9 windows @ $225.00 ea.$2025.00 ▪27 sq. yd. @ $15.15/yd. $409.05 Total: $2,789.85

10. Page 10 2009 CDBG/CHIP Applicants’ Workshop Work Write-Ups – an example

11. Page 11 2009 CDBG/CHIP Applicants’ Workshop Request for Bids The Request of Bid contains the same information as the Work Write-Up EXCEPT The Unit cost and the Total cost

12. Page 12 2009 CDBG/CHIP Applicants’ Workshop Request for Bids Distribute the Request for Bid among as many QUALIFIED contractors as possible. Compare your cost estimate to those received from your contractors. Select best (not necessarily lowest) bid. Ignore “Low Ball” bids. Negotiate final cost with selected contractor.

13. Page 13 2009 CDBG/CHIP Applicants’ Workshop Request for Bids - an example

14. Page 14 2009 CDBG/CHIP Applicants’ Workshop Things to Remember Have the homeowner initial each page of the Work Write-Up. Explain each item. Include the Request for Bids in the Final Contract. Have the home owner and contractor initial each page of the Request for Bids as part of the Final Contract. Your Anniversary Date and Spouse's birthday.

15. Page 15 2009 CDBG/CHIP Applicants’ Workshop Questions or Comments Tom Spinks (404) 679-3128 thomas.spinks.@dca.ga.gov