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Advanced Secure Technologies Secure Document Technologies.

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Presentation on theme: "Advanced Secure Technologies Secure Document Technologies."— Presentation transcript:

1 Advanced Secure Technologies Secure Document Technologies

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4 Company Overview Founded 2004 Secure Document Technologies Secure Software, Printers & Paper Key Markets –Universities –Professional Bodies –Awarding Bodies (Vocational) –Legal Sector –Local Government –Finance & Insurance Companies

5 WORKING WITH UNIVERSITIES

6 Degree Documents Stop fraud Streamline processes Improve access to documents

7 Student Experience Study progress Employability Alumni

8 – THE ISSUE? FRAUD

9 Who commits fraud? 10/80/10 rule Trusted individuals Men commit 75 % of all offences Losses caused by senior people are 16 times higher

10 Technology Internet Computers Colour Printers Software

11 Degree Document - Fraud Risk Illegal Counterfeiting –Print reproduction, Colour Copying Document alteration –Grades –Dates –Names

12 Document Fraud Fraud increasing Global Websites selling “Fake Certificates” UK University loses - £500,000 due to forged documents

13 HEADLINES

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15 – TYPICAL PROCESS DEGREE DOCUMENTS

16 TEMPLATE PAPER Address Label PRINT Certificate Letter DATA Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K This is to certify Has been awarded Date LINK MERGE This is to certify STUDENT A Has been awarded DEGREE Date 25 th July 2015 PRINT Transcript Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K Summary of modules & marks Date LINK MERGE STUDENT A Date 25 th July 2012 PRINT Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K Dear Please find enclosed your certificates LINK MERGE Dear Student A Please find enclosed your certificates PRINT Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K Address Details LINK MERGE Student A ADDRESS PRINT

17 High workload In-efficient Quality control

18 - FIT FOR USE? DEGREE DOCUMENTS

19 Paper based only Limited online resources –Re-prints –Secure document sharing –Verifications –Amends

20 DIGITAL CERTIFICATES SYSTEM

21 Digital Certificates System Secure papers Secure software solution Secure laser printer

22 - STANDARD HIGH SECURITY SECURE PAPER

23 Secure Paper Developed specifically for the HE Sector Secure Document Range –Parchments –Certificates –Transcripts –Diplomas –Official Letters

24 High Security as standard –Anti-counterfeit –Anti-alteration Overt & Covert Features Secure Paper Technologies

25 - SECURE SOFTWARE SYSTEM DIGITAL CERTIFICATES

26 Digital Certificates Secure system for the issue and control of degree documents Desktop application for registry team Web portal for students & graduates

27 Connecting University – Graduates – Employers

28 Core functionality Document templating tool Secure laser printing Secure eDocument issuing Online eDocument portal

29 Secure Documents Parchment Transcript Certificate Diploma Award letter Admission Letter Student Status Letter Official Letter Bank Account Letter Debt Letter - Interim and Final Documents

30 DOCUMENT TEMPLATING

31 Document Templating Developed for non-technical users Microsoft Word User permission access Version control – e.g. signatures Full audit trail

32 DIGITAL CERTIFICATES - PROCESS

33 Single Process AND PUBLISH

34 Digital Certificates Batch laser print & digital documents Single operation Direct link between printed & digital documents Cost savings Reduced waste Improved quality

35 SECURE PROCESSES

36 Multiple layers of security Ensure genuine secure documents Protect all stakeholders

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38 Digital Certificates System Digital Certificates System Typically installed on the university’s own infrastructure Access restricted to university staff Network permissions control access Audit log of key activities

39 Digital Certificates Database USB Licence Key Physical control Prevents unauthorised access to Digital Certificates application

40 Digital Certificates Database Username & password Prevents unauthorised access to Digital Certificates application Username determines permissions in application Audit record against username

41 Digital Certificates Database Chip & Pin Chip & Pin Card Pin number Required for print and digital documents

42 Digital Certificates Database SMART VERIFY™ Secure QR Code Prevents tampering of printed and electronic documents Smartphone checking

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46 Digital Certificates Database Secure laser documents Secure papers Anti-counterfeit Anti-alteration Secure Number

47 Digital Certificates Database Secure electronic documents Security background Secure pdf Flattened pdf Watermarked Secure Number

48 Digital Certificates Database Web portal Documents only valid within portal Registration required to access documents Students/Graduates grant permission

49 Digital Certificates Database Digital Certificates Holistic system Multi-level security

50 ONLINE eDOCUMENT PORTAL

51 Home Page

52 View eDocuments Share eDocuments Order re-prints Notify errors Online payment

53 HOW A GRADUATE SHARES THEIR DEGREE DOCUMENTS?

54 Home Page Branded to your University Graduate registers or logs in

55 Graduate logged-in Graduate selects authorise 3rd party

56 Authorise employer Graduate enters employers email address, chooses expiry date and clicks add

57 Employer approved Email sent to employer, authorisation confirmed. Awaiting employer to register.

58 Employer registers Employer registers to gain access to web app. University captures employer details

59 Employer registered Employer account registered

60 Employer logged in Shows approved graduate account Payment is required before viewing document

61 Payment required Online payment University sets amount charged Payment uses university payment service Income 100% for university

62 View eParchment

63 University of Dundee

64 University of Portsmouth

65 University of Central Lancashire

66 University of Kent

67 Case Study – University of Kent Holistic system for degree security Historic graduate data –Migrated 45 years Online portal for all of these records Self-service – students & graduates Reduced workload – 70% Improved graduate service Increased contact with Alumni

68 Day 2Day 3Day 7Day 1 1 1 Day 14Day 31 GraduatesEmployers Day 90 Connecting Universities, Graduates & Employers

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72 MILLENNIUM

73 Millennium Support


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