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Published byEmil Evans Modified over 8 years ago
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Advanced Secure Technologies Secure Document Technologies
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Company Overview Founded 2004 Secure Document Technologies Secure Software, Printers & Paper Key Markets –Universities –Professional Bodies –Awarding Bodies (Vocational) –Legal Sector –Local Government –Finance & Insurance Companies
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WORKING WITH UNIVERSITIES
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Degree Documents Stop fraud Streamline processes Improve access to documents
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Student Experience Study progress Employability Alumni
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– THE ISSUE? FRAUD
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Who commits fraud? 10/80/10 rule Trusted individuals Men commit 75 % of all offences Losses caused by senior people are 16 times higher
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Technology Internet Computers Colour Printers Software
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Degree Document - Fraud Risk Illegal Counterfeiting –Print reproduction, Colour Copying Document alteration –Grades –Dates –Names
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Document Fraud Fraud increasing Global Websites selling “Fake Certificates” UK University loses - £500,000 due to forged documents
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HEADLINES
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– TYPICAL PROCESS DEGREE DOCUMENTS
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TEMPLATE PAPER Address Label PRINT Certificate Letter DATA Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K This is to certify Has been awarded Date LINK MERGE This is to certify STUDENT A Has been awarded DEGREE Date 25 th July 2015 PRINT Transcript Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K Summary of modules & marks Date LINK MERGE STUDENT A Date 25 th July 2012 PRINT Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K Dear Please find enclosed your certificates LINK MERGE Dear Student A Please find enclosed your certificates PRINT Student A Student B Student C Student D Student E Student F Student G Student H Student I Student J Student K Address Details LINK MERGE Student A ADDRESS PRINT
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High workload In-efficient Quality control
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- FIT FOR USE? DEGREE DOCUMENTS
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Paper based only Limited online resources –Re-prints –Secure document sharing –Verifications –Amends
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DIGITAL CERTIFICATES SYSTEM
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Digital Certificates System Secure papers Secure software solution Secure laser printer
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- STANDARD HIGH SECURITY SECURE PAPER
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Secure Paper Developed specifically for the HE Sector Secure Document Range –Parchments –Certificates –Transcripts –Diplomas –Official Letters
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High Security as standard –Anti-counterfeit –Anti-alteration Overt & Covert Features Secure Paper Technologies
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- SECURE SOFTWARE SYSTEM DIGITAL CERTIFICATES
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Digital Certificates Secure system for the issue and control of degree documents Desktop application for registry team Web portal for students & graduates
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Connecting University – Graduates – Employers
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Core functionality Document templating tool Secure laser printing Secure eDocument issuing Online eDocument portal
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Secure Documents Parchment Transcript Certificate Diploma Award letter Admission Letter Student Status Letter Official Letter Bank Account Letter Debt Letter - Interim and Final Documents
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DOCUMENT TEMPLATING
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Document Templating Developed for non-technical users Microsoft Word User permission access Version control – e.g. signatures Full audit trail
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DIGITAL CERTIFICATES - PROCESS
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Single Process AND PUBLISH
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Digital Certificates Batch laser print & digital documents Single operation Direct link between printed & digital documents Cost savings Reduced waste Improved quality
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SECURE PROCESSES
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Multiple layers of security Ensure genuine secure documents Protect all stakeholders
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Digital Certificates System Digital Certificates System Typically installed on the university’s own infrastructure Access restricted to university staff Network permissions control access Audit log of key activities
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Digital Certificates Database USB Licence Key Physical control Prevents unauthorised access to Digital Certificates application
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Digital Certificates Database Username & password Prevents unauthorised access to Digital Certificates application Username determines permissions in application Audit record against username
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Digital Certificates Database Chip & Pin Chip & Pin Card Pin number Required for print and digital documents
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Digital Certificates Database SMART VERIFY™ Secure QR Code Prevents tampering of printed and electronic documents Smartphone checking
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Digital Certificates Database Secure laser documents Secure papers Anti-counterfeit Anti-alteration Secure Number
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Digital Certificates Database Secure electronic documents Security background Secure pdf Flattened pdf Watermarked Secure Number
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Digital Certificates Database Web portal Documents only valid within portal Registration required to access documents Students/Graduates grant permission
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Digital Certificates Database Digital Certificates Holistic system Multi-level security
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ONLINE eDOCUMENT PORTAL
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Home Page
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View eDocuments Share eDocuments Order re-prints Notify errors Online payment
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HOW A GRADUATE SHARES THEIR DEGREE DOCUMENTS?
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Home Page Branded to your University Graduate registers or logs in
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Graduate logged-in Graduate selects authorise 3rd party
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Authorise employer Graduate enters employers email address, chooses expiry date and clicks add
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Employer approved Email sent to employer, authorisation confirmed. Awaiting employer to register.
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Employer registers Employer registers to gain access to web app. University captures employer details
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Employer registered Employer account registered
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Employer logged in Shows approved graduate account Payment is required before viewing document
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Payment required Online payment University sets amount charged Payment uses university payment service Income 100% for university
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View eParchment
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University of Dundee
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University of Portsmouth
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University of Central Lancashire
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University of Kent
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Case Study – University of Kent Holistic system for degree security Historic graduate data –Migrated 45 years Online portal for all of these records Self-service – students & graduates Reduced workload – 70% Improved graduate service Increased contact with Alumni
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Day 2Day 3Day 7Day 1 1 1 Day 14Day 31 GraduatesEmployers Day 90 Connecting Universities, Graduates & Employers
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MILLENNIUM
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Millennium Support
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