1. BUDGETING 2013

2. What is it? Setting budgets for 2013-2014 school year Fiscal year is July 1 st through June 30 th All chartered orgs, HUSC Executive Board, conference, contingency, and challenge grant

3. Who Makes the Decisions? The HUSC Economic Affairs Committee is responsible for Budgeting Including the EAC Chair and Treasurer, there are six members on this committee The SOC Chair sits in during the proceedings but is not a voting member

4. Budgeting Timeline Spring Caucus: March 3 rd Email with forms sent out: March 4 th Budgets Due: March 22 nd Budget Decisions: April 1 st -April 8 th Appeal Dates April 9 th April 16 th April 23 rd Proposal of Student Fee April 30 th

5. What do I need to submit? Cover Letter Budget Worksheet Justifications

6. Cover Letter Successes: Large activities, recruitment, initiatives etc. Shortcomings & Setbacks: What needs improvement or additional effort? Current Budget: Address your current budget and how you spent, did not spend, or plan to spend it. Special emphasis should be put on how you plan to spend your remaining funds for this year; this is a key indicator EAC uses to determine your budget for next year. Changes? (Did anything significantly change about the org that the committee should be aware of? Any significant changes you feel would be relevant to the process.) Anything else that you feel is relevant to the consideration of your budget

7. Budget Worksheet The worksheet is the centerpiece of the budget application Four line items: Recruitment, Supplies, Food, and Programming Option of circling the minimum for automatic 75% of last years funding

8. Justifications Two Different Approaches 1. If you are a large org (current budget over $2,000) submit an annotated breakdown of your planned spending for the upcoming year 2. If you are a small org (current budget less than $2,000)

9. What the Budgeting Committee Looks for Success of organization and programs Preparedness and foresight into their organization’s strength Current and past spending Strength of new events Compliance with EAC guidelines Reasonability of the budget request in relation to student fees In general…the more information, the better

10. If I don’t submit a budget…? On March 22 nd you will receive a warning if you have not submitted a budget You will then be given one more week to submit a budget If a budget is not submitted after one week, at maximum, you will receive 50% of your budget this year (this cannot be appealed)

11. Where does the money come from? The student fee Total budget/anticipated student enrollment=Student Fee Cuts in the budget don’t profit HUSC, they lower the fee we pay Possibility that you receive less money due to decrease in enrollment What’s the most effective use of student money?

12. Can I attend? Yes… Meeting is open to everyone Only members of EAC and the SOC Chair may discuss, unless someone else is called upon The order of discussing org budgets is set, but the length of discussion is not We will release a schedule so you know when your budget is under consideration For appeals, attendance is required

13. How do I appeal? If you wish to appeal your budget decision: Email Brendan Ruter, VP, about intent to appeal to GA (bruter01@hamlineuniversity.edu) Appeal Dates are as follows: April 9 th April 16 th April 23 rd All appeals take place before HUSC GA in GLC 100E at 11:30 am. A two thirds vote of the HUSC roll-call is needed to overturn the decision of EAC

14. Contact Information Lucas Dolan, EAC Chair husceac@hamline.edu Office Hours MF 10:30am-12:00pm Stephen Lutz, Treasurer husctreasurer@gmail.com Office Hours T 2:30pm-5:00pm