1. Help@NutmegIT.com Nutmegit.com Provided by: P W AREA 2 – ECM KICK OFF MEETING February 4 and 6 2014

2. AGENDA DATABASE CONVERSION TEAM ROLES AND RESPONSIBILITIES NEW COMBINED CONSENT AND ROI New MOU, DOA, EUA END USER TRAINING LOCATION END USER TAINING REGISTRATION DATA MANAGEMENT DURING CONVERSION –DASHBOARD –APR –DSS REPORTS

3. DATABASE CONVERSION TEAM Jim Bombaci …………….. Project Manager and Customer Support Tachica Murray ………….. Trainer and Customer Support Al Grimm………………… Trainer and Customer Support Lani Ireland ……………… Project Admin and Customer Support Primary Contact …………. Help Desk (help@nutmeghelp.com)help@nutmeghelp.com General Information ……... CTHMIS (www.cthmis.com)

4. ROLES/RESPONSIBILITIES 1.Review Your Policies and Procedures 2.Training and Agency/Program Set Up 3.System Configuration and Data Conversion 4.Conversion to Production Environment 5.Post Conversion Support

5. COMBINED CONSENT/ROI 1.The new Consent/ROI has been activated 2.All agencies will need to have current, returning and new clients sign the document 3.Once signed, agencies will need to create a new ROI in Service Point which will override the current ROI

6. The new agency MOU has been completed The new MOU will be sent out to Executive Directors and HMIS Data Coordinators New MOU must be signed and sent back to Nutmeg prior to conversion NEW MOU/Designation of Access and End User Agreement

7. All Designation of Access (DOA) forms must be completed, signed and returned to Nutmeg All End User Agreements (EUA) forms must be completed, signed and returned to Nutmeg

8. END USER TRAINING LOCATION Tentative site is Danbury City Hall

9. END USER TRAINING REGISTRATION Training Dates: 2/18/2014 – 2/25/2014 There will be 6 training days offered The plan is to offer 2 classes per day –9AM – 12PM Emergency Shelter –1PM – 5PM PSH, TH, S+C We will offer PATH, Food Pantry, RRH/SSVF trainings as supplements to a few of the trainings days, this will be identified on the training sign up.

10. Registration will be through EventBrite Sample class link: Area 1 ECM User Training for THP, SHP, S+C & DSS AIDS Funded Programs – November 4, 2013: END USER TRAINING REGISTRATION https://www.eventbrite.com/e/area-2-ecm-user-training-for-thp-shp-sc-dss-aids-funded- programs-tickets-10513842185

11. Agency To Do’s: DATA MANAGEMENT: Dashboard Report – Supplied by Nutmeg Emergency Shelter Report – ART A108 for TH and PSH – ART APR – HMIS Report

12. Agency To Do’s: STAFF AND EQUIPMENT: Identify Staff to be trained and have them register Review system requirements on CTHMIS.com

13. Questions or Comments? Open Mic

14. P866-721-HMIS (4647) WCTHMIS.com EHMIS@NutmegIT.com