2. August 17, 2011, Human Resource Services WELCOME New Faculty Orientation

3. Plans Resources Benefit Plans Retirement Plans Important Reminders Agenda

4. Welcome to UF! There are a number of useful resources to help get you started.  Human Resource Services’ Website http://www.hr.ufl.edu/  New Employee Orientation page  online Benefits Overview/Tutorial  online Retirement Overview/Tutorial  Employee Information Guide  InfoGator  Human Resources’ Office located at 903 W. University Ave

8. Plans Benefits Assistance  University Benefits392-2477  PPD392-2333  IFAS392-4777  Health Science Center392-3786  Or email benefits@ufl.edubenefits@ufl.edu Retirement Assistance  University Retirement 392-2477  Or email retirement@ufl.eduretirement@ufl.edu

9. Health Science Center Clinical Faculty  Clinical Faculty will be enrolled in HSC college benefit plans such as Health, Life, Accident and Long term disability.  Other State/UF supplemental plans are also available through the main Benefits office at 392-2477.  Contact your College representative:  Janis Smith Medicine-Gainesville (352) 273-5077  Nia Turner Medicine-Jacksonville (904) 244-8531  Melissa Long Dentistry(352) 273-5786

10. Important Benefit Reminders  New Hires  60 days from the date of hire to enroll in benefits (Benefit coverage begins on the 1 st day of the month AFTER enrollment.)  Annual Enrollment ( Benefits Only )  Each fall around mid-September to mid-October  Enroll/cancel/change with an effective date of January 1 of the following year

11. Benefit Plans We offer a comprehensive package to meet your needs (State and University supplemental plans)  Health (4 plan designs, Domestic Partner & Spouse Prog.)  Dental (9 dental options)  Life (3 life plans – 2 employee only & 1 family plan )  Disability (Long & Short term plans)  Accident  Long Term Care  Hospital & Cancer plans

12. Who is People First? They are the State of Florida’s Plan Administrator  Responsibilities include:  Communications/Correspondence  Enrollments  Qualifying Status Changes (QSC)  Dependent eligibility  COBRA  Open Enrollment  Premium Administration Watch for mailings from People First regarding your Benefits …. Do not throw them away!!

13. Steps to Enroll in Benefits 1.Listen to the Benefits Tutorial (plan information) http://www.hr.ufl.edu/benefits/tutorial/2011/Benefits2011%20FINAL.html 2.Attend a Group Enrollment Session (hands on enrollment assistance) Sessions to enroll in September coverage are:  Friday, 8/19 -- 1:30-3:30 pm  Monday, 8/22 -- 9:00 – 11:00 am  Scheduled in Room119 in the HRS Building  Sessions after 8/26 are available, however it will result in a later coverage effective date To register: sign-on to myUFL. Navigate to My Self Service > Training & Development. Enter course # GET221. Call 392-4626 if you are unable to register

14. Qualifying Status Change Events  Major “life or work events”  You must make changes within 31 days of the event  Changes must be consistent with the event and may require additional documentation Important Reminders

15. Examples of Qualifying Status Change Events  Marriage/Divorce  Birth/Adoption (even if you already have family coverage)  Change in dependent’s eligibility  Change in employment status of employee or spouse (part-time, leave of absence, etc.)  Loss of other insurance coverage If you’re uncertain whether an event allows a change to your benefits, always contact the Benefits Office for guidance

16. Watch for 2012 Plan Year Changes  Open Enrollment - 9/26 thru 10/21 at 6:00 pm EST  Benefits Fair 10/7 @ the Touchdown Terrace 9-4 pm  Make sure your address is current in myUFL by early Sept. 2012 Plan Year Changes  Only one HMO per county – Avmed will serve the Gainesville area  If your HMO is no longer offered in your home or work county-- the state will automatically enroll you in the Blue Cross Blue Shield PPO Plan effective 1/1/2012  You must take action during open enrollment if you do not want the PPO plan  Medco will replace Caremark as the Pharmacy Benefits Manager (PBM) and will be the PBM for all HMOs plans

17. UF Retirement Plans  FRS Pension Plan  FRS Investment Plan  SUS Optional Retirement Program

18. UF Retirement Plans FRS Pension Plan  Defined benefit plan  Eight-year vesting requirement  3% employee contribution required  Employee will default to this plan if an ORP election is not made within 90 days

19. UF Retirement Plans FRS Investment Plan  Defined contribution plan  One-year vesting requirement  9% of gross eligible earnings deposited to your retirement account  Includes 3% employee contribution

20. UF Retirement Plans SUS Optional Retirement Program  Immediate vesting  403(b) tax-sheltered plan  10.42% of gross eligible salary deposited to your retirement account  Includes 3% employee contribution  Allows additional voluntary contributions through plan  Health Science Center faculty required to participate

21. Some Key Differences

22. Supplemental Plans (Employee Contributions)  UF 403(b)  Traditional (tax-deferred)  Roth (after-tax)  State of Florida Deferred Compensation (457)

23.  Watch for courtesy e-mail to new faculty members with information about retirement plan options and enrollment process  ORP enrollment window is 90 calendar days from hire date  Choice period for FRS plan is five months from hire date  Default to FRS Pension Plan if no action taken Important Retirement Reminders

24. http://www.hr.ufl.edu/training/default.asp UF Training & Organizational Development offers a range of programs and services designed to meet a wide variety of faculty and staff needs (including training, leadership development, and strategic and retreat planning.) http://www.hr.ufl.edu/training/default.asp Training and Organizational Development

25.  The University promotes and integrates the principles of equal opportunity, nondiscrimination and excellence through diversity.  It is the policy of the University of Florida to provide an educational and working environment for its students, faculty, and staff that is free from discrimination and sexual harassment. http://www.hr.ufl.edu/publications/eeo_harassme nt_brochure.pdf http://www.hr.ufl.edu/publications/eeo_harassme nt_brochure.pdf  To this end, every new employee is expected to complete the online Preventing Sexual Harassment training within 30 days of hire. Navigation: My Self Service > Training and Development > Preventing Sexual Harassment Institutional Equity and Diversity

26. 1. Listen to the benefits tutorial: http://www.hr.ufl.edu/benefits/enroll.asp 2.Attend a Group Enrollment Session and enroll in benefits within 60 days of hire date. 3.Listen to the retirement tutorial: http://www.hr.ufl.edu/retirement/tutorial/t estretirement0809/testretirement0809.h tm http://www.hr.ufl.edu/retirement/tutorial/t estretirement0809/testretirement0809.h tm 4.Select your retirement plan within 90 days of hire date 5.Complete the Preventing Sexual Harassment training within your first 30 days. Summary of Important Reminders

27. Plans Questions?