1. The Centre for Education & Training presents Using The Automated Reservation System (ARS) for LINC/CLIC Strategic Program Planning www.tcet.com/ars www.tcet.com/ars LINC Administrators Conference Toronto, March 7-9, 2007 Grace Scire, Lisa Deleon, Audrey Bennett Lisa

2. Happy Fiscal New Year!! Lisa

3. Hold on one sec! I’m planning my program! What Level? Open a Class? Close a Class? Lisa

4. Stop, Time! Lisa

5. There’s got to be a better way! Lisa

6. Sources of Information Research Consultation Goals Deadlines! ARS Statistics Community Focus Program Guidelines Lisa

7. ARS “Real-Time” Reports Assessment Centre Reports Training Provider Reports Dynamic Reports

8. Training Provider Reports Attendance Report Monthly Report Language Report Summary Report by Level These are the standard statistical monthly, quarterly and yearly reports.

9. Assessment Centre Reports Immigrant Category Report Monthly Report Language Report These are the standard statistical monthly, quarterly and yearly reports.

10. Dynamic Report Wizard

11. Follow the Wizard 1.Select the needed fields from the available fields. 2.Move field from left screen to right with the arrows. 3.Select “Next.” 4.Group 5.Sort 6.Filter Cross your fingers

12. Dynamic Report Wizard Training Providers Available Templates  Waitlist  Active Clients in Classes  Childminding  Client History for TP Events  Course Summary Regional Administrator Available Templates  Assessment  Waitlist  Active Clients in Classes  Childminding  Client History for AC Events  Client History for TP Events  Course Summary  CLBA Recertification Information

13. Dynamic Reports begin with Questions “Queries” Initial Destination State the question: “What is the percentage of clients living in your area whose initial destination is outside of your community?”

14. Building a “Query” The pieces of information (fields) needed to answer the question are: 1)Reference Number 2)Date of Assessment 3)Initial Destination 4)Assessment Type

15. Group and Sort Information This enables you to organize your report. It allows you to place items that have similar characteristics together. To further answer your question: 1)Group - Initial Destination 2)Sort – Assessment Type

16. Filter the Data Fields A “filter” sifts through the data and extracts information that matches the specific filter. Critical Filter: Date Range To not identify a date range will yield the data from the beginning of time.  Date range options.

17. Summary “What is the percentage of clients living in your area whose initial destination is outside of your community?” Report Summary TitleInitial Destination Selected Fields1.Initial Destination 2.Assessment Site 3.Assessment Date 3.Assessment Type 4.Reference Number 5.Assessment LINC level Grouping Levels1. Initial Destination Sorting Levels1. Assessment Type Filtering Rows1.Assessment Date BETWEEN 02-Jan-02AND13-Oct-03 2.Initial Destination Ottawa

18. Report Summary

19. Let’s build the reports together!! www.tcet.com/ars