1. National Laboratory Operations Board Infrastructure Assessment Subgroup Real Property Background
Carmelo Melendez

2. Overview Taxonomy of F&I Assessments What is FIMS?
What are we reporting for Real Property?
What are our External Stakeholder’s perceptions?
Common Understandings

3. Taxonomy F&I Assessments Taxonomy
Capability – the potential or suitability of an asset(s) to meet mission requirements
Functionality: the ability of an asset to perform a requirement as designed
Availability: the time an asset is capable to meet an assigned mission
Capacity: the designed amount an asset can contain or accommodate
Utilization: the amount of an asset in actual use
Condition - the physical state of an asset(s)
Qualification & Acceptability: the level of sufficiency for an asset

4. What is FIMS? (Facilities Information Management System)
FIMS is NOT Existing Facility Information System Assessment
Inventory system required for each agency by EO 13327, FRPC & OMB
DOE’s corporate real property inventory system
41 CFR , Annual Real Property Inventories
Real property inventory systems are used as part of other decision making tools to manage facility lifecycle actions and investments
Current inventory is approximately 20,200 records
2.2 million acres of owned and withdrawn from public domain land
$111B replacement plant value for owned buildings, trailers and structures
118M GSF of owned building and trailer space
Currently consists of approximately 530 users; all data is input by site personnel
Validations are performed annually by each site
FIMS informational website:

5. FIMS Data Categories Status Occupancy Land Acreage Hazard Category
Mandated by OMB’s FRPC
Maintenance
Operating Cost
Utilization
Portion of an asset in use
Summary Condition
Excellent, Good, Adequate, Fair, Poor, Fail
Sustainability
Cool Roof
Disposition
Dimensions
Replacement Plant Value
Mission Dependency
Critical, Dependent, Not Dependent
Status
Occupancy
Land Acreage
Hazard Category
Usage
Location
Acquisition/Improvement Cost
Leases/Outgrants
GSA Owned/Leased
Agency may add unique fields D

6. ORNL Bldg 7900 FIMS Standard Report #1

7. ORNL Top 25 ACI (Operating Buildings)

8. ORNL Lower 25 ACI (Operating Buildings)

9. FIMS BLUF/Take Aways
FIMS is NOT an Existing Facility Information System Assessment
FIMS is an Information Warehouse for DOE’s Real Property Data; Program & Site/Lab Operator owns Data
FIMS is not a decision making tool for F&I Investments. Decision making tools/processes should acquire data from existing information sources like FIMS

10. What are we reporting for Real Property?
Reporting Quarterly to OMB & Yearly to GSA OGP
OMB – Updates on: Disposition, Maintenance $, FIMS Data validation, Repair Needs (Def Maint)
For FY-2013 FRPP – GSA OGP
10,500 Bldg ; 7,700 Struct; 2.2M acres; 118M sqft
$111B Replacement Plant Value
$5.4B Repair Needs
$2.1B O&M
0.95 Asset Condition Index
Individual Goals (Critical 0.97, Dependent 0.93, Non Dept 0.91)

11. Some External Stakeholders’ Perceptions?
“DOE is a high risk Agency for managing real property”
GAO (Decision Making, Competing Interests, Excess Prop)
“DOE requires stronger strategic planning capabilities and needs to know its current & future facility needs”
NAPA Jan 2013 Report
“DOE has a tenuous understanding of the relationship between mission and its assets” / “Agencies are unable to communicate facility investments to core mission outcomes”
NRC 2004/2012 Reports
“If we give you $25B every year, you have $100B in Real Property, and you are Mission Capable every year then why should we give you anything else?” -OMB Analysts

12. Common Understanding
Goal: Present a consistent, accurate picture of current facility conditions and needs
Establish a F&I Assessment Strategy
Subgroup Objectives: To develop a facilities decision support system that:
uses DOE-wide standards
assesses Site/Lab conditions
articulates Site/Lab and DOE needs
estimates resource requirements
assists in prioritizing mission programs and projects
assists in allocation of resources
with minimum impact on Site/Lab workloads
Deliverables
Inventory of Dedicated Mission F&I
Assessment of Existing F&I Inventory for:
Condition
Capabilities
Utilization
An Analysis of the Assessment for:
Investment Decision Making Based on Current Missions & Properties
Investment Decision Making Based on Future Missions
Strat Communications of Portfolio Req