1. Title written in CAPITAL letters, broken into 2 lines, if it fits with the length of the words Optional: Cover this area with photo. Proportions are approx 2*1 (24,46 * 11,65 cm) Fixed text margin Minimum clear margin for text REDUNDANCIES IN THE DANISH MFA UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK

2. Minimum clear margin for text Fixed margin Keep heading in CAPITALS THE DANISH MFA UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 2 2700 employees 850 employees in Home Service 1850 employees abroad: 500 posted, 1350 locally employed 83 Embassies and Multilateral Representations 25 Commercial Offices

3. Minimum clear margin for text Fixed margin Keep heading in CAPITALS THE CHALLENGE IN 2013, OPERATING COSTS ARE TO BE REDUCED BY APPROX. DKK 200 MILLION IN RELATION TO 2011. UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 3

4. Minimum clear margin for text Fixed margin Keep heading in CAPITALS POSITION CLOSURES/CONVERSIONS UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 4 Overview of position closures and conversions in the home service and service abroad in 2012-2014 201220132014Total Clerical staff / Security & service staff 4332277 AC staff51½6½462 Heads12 315 Students11 Total117½38½ 9 165

5. Minimum clear margin for text Fixed margin Keep heading in CAPITALS REDUCTION OF STAFF UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 5 Closure of 85 positions 50 voluntary redundancies 32 dismissed 2010 EU-presidency Fixed tern contracts 2011- 2012 Closure of 165 positions 35 voluntary redundancies 51 dismissed 2012

6. Minimum clear margin for text Fixed margin Keep heading in CAPITALS THE MFA BUSINESS CULTURE UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 6 Diplomatic feed back Life time career Job-securityInvolvement Social responsibility

7. Minimum clear margin for text Fixed margin Keep heading in CAPITALS REDUCING THE NEED FOR REDUNDANCIES UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 7 Fixed term employment contracts for new colleagues Recruitment freeze Incentives to take leave Voluntary redundancies

8. Minimum clear margin for text Fixed margin Keep heading in CAPITALS INVOLVEMENT AND COMMUNICATION UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 8 Transparency and discussions – frequent meetings in the CJCC, meetings with Heads of Units and Missions, staff meetings, video messages from the top management, blogs, live chats etc. Communication strategy and communication efforts adapted to the needs and situation of different groups – making sure, that the Heads of Units and Missions and union representatives are informed beforehand

9. Minimum clear margin for text Fixed margin Keep heading in CAPITALS THE REDUNDANCY PROCESS UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 9 CriteriaIdentificationNotificationComments Final decision

10. Minimum clear margin for text Fixed margin Keep heading in CAPITALS CRITERIA UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 10 Future tasks and competence needs of the MFA professional qualifications job performance personal qualifications

11. Minimum clear margin for text Fixed margin Keep heading in CAPITALS IDENTIFICATION UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 11 Senior management and CJCC Criteria All heads of unit A specific and individual assessment of each colleague Senior management and HR An organisational view Permanent Secretary Final decision of whom to notify

12. Minimum clear margin for text Fixed margin Keep heading in CAPITALS NOTIFICATION UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 12 Carried out by the relevant Head of Unit or Mission A personal interview Informing the individual that the MFA plans to dismiss him or her due to budgetary reasons Companion – colleague, staff representative

13. Minimum clear margin for text Fixed margin Keep heading in CAPITALS Due care in the handling of the different parts of the process Preparations of Heads of Units and Missions Preparations of staff representatives Handling all notifications within few hours Being prepared to help all individuals immediately after the notification Informing the organisation as soon as notifications have been carried out A PROFESSIONAL AND CONSIDERATE PROCESS UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 13

14. Minimum clear margin for text Fixed margin Keep heading in CAPITALS SOCIAL RESPONSIBILITY UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 14 Social considerations in identification process To make a special effort to discover and to try to handle risks Condidions of dismissal adopted to special cases

15. Minimum clear margin for text Fixed margin Keep heading in CAPITALS TAKING CARE AND HELPING UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 15 Outplacement assistance Competence development Psychological crisis counseling

16. Minimum clear margin for text Fixed margin Keep heading in CAPITALS PREPARING for THE FUTURE UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 16 Showing the remaining organization and staff that we: Try to reduce the need for redundancies in a changing world Stress objectivity and fairness in the identification process Are social responsible Do our best to help dismissed colleagues to get a new start We walk the talk even in a situation of crisis

17. Minimum clear margin for text Fixed margin Keep heading in CAPITALS UDENRIGSMINISTERIET, MINISTRY OF FOREIGN AFFAIRS OF DENMARK 17