1. Integrated System 11i Upgrade Overview

2. What is an upgrade? Not an implementation Movement from the current version of the applications to the latest available version Technical vs. functional

3. Why do an Upgrade? Allows University to stay current Enhanced functionality, even with technical upgrade Long-term opportunities to use major new functionality

4. Long-term Functional Opportunities With Upgrade Self Service –Time entry –View earnings statement –View and modify selected personal information –More Position Control Burden Schedule Overrides Automatic PO Faxing Improved Invoice Approval Routing

5. Why now? Ease of upgrade to latest version Not the first Optimal support from the vendor

6. What comes with the technical upgrade? For everyone –Web-like features, –Personal homepage, –Better help and error messages –Cancellation of long-running queries Purchasing –Automatic retry of Document Manager errors –Purchase order copying General Ledger –Direct drill-down from GL to PO, AP, AR, and GM

7. What comes with the technical upgrade? Grants Management –Drill down from award management to award budget forms –Installment closeout notification HR –Mass employee assignment update –Earnings policy button on assignment

8. What comes with the technical upgrade? LD –Summary of adjustments by batch name –Distribution adjustment by assignment –Standard reports for payroll encumbrances –Schedule lines sorted most recent on top –Pro-rata calculation of encumbrances Support for MacIntosh OS 10 and greater

9. 11i Differences in the Navigator Window 11.0.3 New Menu Options Menu Options Toolbar Connected Toolbar

10. Personal Homepage Set Up Favorites Add Website Addresses Workflow Notifications

11. 11.0.311i Required Fields Highlighted Differences in the Forms LOV in Field LOV icon on toolbar Message and Status Lines at the bottom of the window Message and Status Lines on Toolbar

12. More Differences in Forms 11.0.311i Bubble Help Alternate Regions Alternate Regions in Drop-down list

13. Right Mouse Click Capability

14. Impact on You Training –Primarily navigation –High level functional workshops –Expanded training for some modules, e.g. LD –11.0.3 training phase-out

15. Impact on You Basically, do work the same way Responsibilities remain virtually the same Discoverer reports: –Will still be available –Will need to be tested and possibly modified –New version of Discoverer – 4.1 Opportunity to participate in housekeeping functions Cutover period

16. Timeline Completion of the 1st trial upgrade 9/2/03 11.0.3 development freeze 9/15/03 Completion of 2nd trial upgrade10/10/03 Completion of CRP-I11/19/03 Completion of 3rd trial upgrade12/17/03 Completion of CRP-II 2/18/04 Completion of 4th trial upgrade 3/2/04 Desktop Preparation & Discoverer Upgrades 2/16-3/16/04 11i User Fair 3/3/04 Begin User Training 3/22/04 Availability of Discoverer Test Instance 3/22/04 Completion of User Acceptance Testing 4/5/04 GO-LIVE 5/3/04 Functional Upgrade Analysis & Implementation5/2004 – 5/2005?

17. Desktop Requirements In general –Memory upgrades –OS Windows 2000 or above –Performance degradation in PCs over 3 years old For specific recommendations, see www.virginia.edu/integratedsystem and click the 11i Information quick link. www.virginia.edu/integratedsystem

18. For more information Go to www.virginia.edu/integratedsystem and click 11i Information quick link.www.virginia.edu/integratedsystem