1. 1Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Giving Presentations Excerpted From Exploring Microsoft Office 2010 by Grauer, Mulbery & Poatsy

2. Presentation Planning Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.2 Your goal? Your audience? – Understanding of topic? – Needs? – Expectations? – Interest level?

3. Storyboard Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.3 LayoutContent Visual Elements

4. Storyboard to Presentation Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.4 Title slide IntroductionKey topics Summary Key topics

5. Assess the Content Use active voice Use parallel construction Follow the 7 X 7 guideline – Use no more than seven words – Use no more than seven lines Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.5

6. Review the Slides Check spelling and grammar – Read as you enter text – Use the Spelling feature – Ask someone to review presentation – Display and read out loud Use the Thesaurus Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.6

7. Designing Slides Layout Background Typography Color Animation Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.7

8. Audience Considerations Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.8

9. KISS Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.9

10. Focal Point Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.10

11. Unified Design Elements Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.11

12. Appropriate Fonts Times New Roman Bookman Old Style Century Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.12 Arial Gil Sans Verdana Sans Serif Brush Script Forte Jokerman Matisse Old English Serif Decorative Fonts Serifs

13. Typography Considerations Do not underline text Avoid using all capital letters Use italics and bold sparingly Avoid single word lines Use one space after punctuation Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.13

14. Readable Text Title text – Title case – 36 pts or larger Bulleted text – Sentence case – 28 pts or larger Title text – Title case – 36 pts or larger Bulleted text – Sentence case – 28 pts or larger Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.14

15. Navigation Advance Return to previousEnd ShowGo to a specific slide Press: Spacebar Page Down N Right arrow Down arrow Enter or Click mouse Press: Page Up P Left arrow Up arrow Backspace or Right-click, select Previous Press: Esc - (hyphen) Type slide number and press Enter Right-click, point to Go to Slide, then click the slide desired Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.15

16. Delivery Tips Practice the material and delivery Do not read Set up early Have a backup plan Prepare handouts Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.16

17. Delivery Tips (continued) Speak slowly and clearly Show emotion or enthusiasm Pause for emphasis Look at the audience Blank the screen during questions and answers Thank the audience Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.17

18. Summary Plan ahead! PowerPoint tools enable you to create presentations with a professional appearance. Practice, practice, practice! Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.18

19. Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.19

20. Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.20 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.