1. Willow International Center Counselor Training Probation & Dismissal Policies and Procedures October 24, 2012 6:00-8:00 AC2-177

2. Academic Probation Cumulative GPA falls below a 2.0 – Must have attempted at least 12 units – Courses within SCCCD only – A1 is Level 1 Academic Probation – A2 is Level 2 Academic Probation – AD is 3rd semester or beyond (dismissal)

3. Progress Probation # of units for “W”, “I”, “NP”, “NC” reaches or exceeds 50% – Must have attempted at least 12 units – Courses within SCCCD only – P1 is Level 1 Progress Probation – P2 is Level 2 Progress Probation – PD is 3 rd semester or beyond

4. Probation Continued Levels are sequential – A1 to A2 to AD – P1 to P2 to PD Student can be on both Academic and Progress Probation examples:P1A2, P2A1, P2AD

5. Standards for Dismissal Student has earned a cumulative GPA of less than 1.75 in all units attempted in each of three (3) consecutive semesters; Student subject to dismissal if the percentage of units in which the student has enrolled for which entries of “W”, “I”, and “NP/NC” are recorded in at least three consecutive semesters reaches or exceeds fifty percent (50%). Effective Fall 2012, AR 4255 changes to: – GPA increased from 1.75 to 2.0 AND – Complete more than 50% of all units attempted

6. Exceptions to Disqualifications EXCEPTIONS TO DISQUALIFICATIONSOVERRIDE REASON ON XSAC 1. Term GPA >= 2.0 and Completed Units > 50% Will not be disqualifiedSuccessful Semester 2. GPA based on final grade >= 2.0 and Completed Units > 50% Will not be disqualified; we check GPA on final grades to ensure students who take P/NP classes are not disqualified if their final grade GPA >= 2.0 Successful Semester 3. Gap in 3 consecutive semesters of enrollment Will not be disqualified; Per Title 5, consecutive semesters of enrollment cannot span more than 1 full year between terms; see Title 5 definition and examples on next page Non-consecutive Semesters 4. CTC students on ADPD status who took CTC classes exclusively in term Will not be disqualifiedCTC Student

7. Consecutive Semesters Student’s 1 st TermStudent’s 2 nd TermStudent’s 3 rd Term 3 consecutive semesters?? Student 1Fall 2011Fall 2010Spring 2010 Yes – would be disqualified Student 2Fall 2011Spring 2010Fall 2009 No; there is more than a one year gap between 1 st term and 2 nd term; would not be disqualified Student 3Fall 2011Spring 2011Fall 2010 Yes – would be disqualified Student 4Fall 2011Fall 2010Fall 2009 Yes—would be disqualified Student 5Fall 2011Spring 2011Fall 2009No; there is more than a one year gap between 2 nd and 3 rd terms – would not be disqualified Consecutive Semesters Title 5 defines consecutive semesters as “…consecutive on the basis of the student’s enrollment, so long as the break in the student’s enrollment does not exceed one full primary term”. Examples:

8. Readmitted Students After Disqual STUDENTS WHO HAVE BEEN READMITTED AFTER SITTING OUT FOR DISQUALIFICATION If a student was previously disqualified and required to sit-out, AR 4255 states “if the student fails to maintain (1) a semester GPA of at least 2.0; or (2) fails to complete more than fifty percent (50%) of the units in the first semester of re- admittance following his/her initial dismissal, the student shall be dismissed for a period of one year, excluding summer sessions.” “If the student fails to meet these academic and progress standards during the next semester in which he/she is readmitted, the student will be dismissed again. After the third dismissal, the student may petition for readmission after two years.” The 3 consecutive semesters criteria does not apply to readmitted students (as indicated in the exception chart above). Students previously on DQ1 who are on DQP again will be coded as DQP, Pending 2 nd Disqual; Students previously on DQ2 who are on DQP again will be coded as DQP, Pending 3 rd Disqual;

9. Email Notices to Students

10. XSAC Screen

11. In this example, student sat out Fall 2010 and returned Spring 2011. Did not have a successful semester so DQ for 2 semesters (DQ2)

12. In this example, student continues on PD after Spring 2011, but had a successful semester based on GPA and units completed, so student not dismissed. Academic Standing Coded as CPBP (continue per board policy). Override Reason status: Successful Semester Student has no documented history of sitting out (no DQ1, DQ2, or DQ3 codes) after being dismissed on record.

13. In this example, student continues on PD after Spring 2011, but was not in attendance for 3 consecutive semesters, so student not dismissed. Academic Standing Coded as CPBP (continue per board policy). Override Reason status: Not 3 consecutive semesters Student has no documented history of sitting out (no DQ1, DQ2, or DQ3 codes) after being dismissed on record.

14. Readmit Process Student is required to complete a Petition for Readmission with the counseling office Update XCSM with readmit information Update XSAC with readmit information

15. XCSM Start Date: Location: Staff Involved: Type: AF Purpose: READ Results: S (student) Summary: Readmit Petition Approved for XXX semester

16. XSAC XSAC – Do not enter anything in the first line item (TERM); leave it as is. Enter RPAR in the second line item (Academic Standing); Enter READ your initials, unit limitations and the date in the third line item (Override Reason);