1. A Quick Review Of Unit 5 – Using Microsoft Office Excel 2007 Key Applications © CCI Learning Solutions Inc.

2. A workbook is a file that may contain one or more worksheets of related data. Use worksheets for reports or documents to track numerical information. What is the difference between a workbook and a worksheet? #1 © CCI Learning Solutions Inc. ShowNextMark for Review Review

3. Organize information in a way that will be clear to you and anyone else who may be using the content. How should you organize the information in a new Excel file? #2 © CCI Learning Solutions Inc. ShowNextMark for Review Review

4. Use these to emphasize data areas although use discretion as these may cause the data to become hard to read. How can you use design elements in worksheets? #3 © CCI Learning Solutions Inc. ShowNextMark for Review Review

5. By default, Excel assigns each new blank workbook with “Book#” where # represents the number of new books created in this session of Excel. Be sure to save with a more descriptive file name for your reference. How does Excel name a file when you create a new blank one? #4 © CCI Learning Solutions Inc. ShowNextMark for Review Review

6. Click Office Button, then Open, press Ctrl+O, from the Recent Documents list, or from the file management tool How can you open an Excel file? #5 © CCI Learning Solutions Inc. ShowNextMark for Review Review

7. A template is a combination of pre-designed formats and styles for a specific type of report that you can then customize and save for future use. What is a template and when might you save with this format? #6 © CCI Learning Solutions Inc. ShowNextMark for Review Review

8. Labels (text), Values (numbers or dates) Formulas (composed of cell references, arithmetic operators, and functions that operate on data) What are the three types of data you can insert into cells? #7 © CCI Learning Solutions Inc. ShowNextMark for Review Review

9. Click in another cell, or press Enter or Tab After entering the data, how can you go to another cell? #8 © CCI Learning Solutions Inc. ShowNextMark for Review Review

10. The label will display past the column border as long as the adjoining cells are empty. What happens if a label is longer than the width of the cell? #9 © CCI Learning Solutions Inc. ShowNextMark for Review Review

11. Regional Settings in the Control Panel. What determines the format for dates in Excel? #10 © CCI Learning Solutions Inc. ShowNextMark for Review Review

12. On the Home tab, in the Editing group, click Find & Select, Go To or Go To Special, or press Ctrl+G or F5 How can you move quickly to a cell reference? #11 © CCI Learning Solutions Inc. ShowNextMark for Review Review

13. In the same cell, or within the Formula bar Where can you edit the contents of a cell? #12 © CCI Learning Solutions Inc. ShowNextMark for Review Review

14. Single cell, row, column, multiple adjacent cells/rows/columns, or multiple non-adjacent cells/rows/columns What can a range of cells be? #13 © CCI Learning Solutions Inc. ShowNextMark for Review Review

15. When might you use the Paste Special feature? #14 © CCI Learning Solutions Inc. ShowNextMark for Review Review To modify the effects of the paste option as when pasting content only, formats only, or to insert a formula result as a value.

16. To fill in data based on the original contents where there is a pattern or trend that exists. How can you use the Fill feature? #15 © CCI Learning Solutions Inc. ShowNextMark for Review Review

17. A column can be from 0 to 255 characters wide. How wide can you make a column? #16 © CCI Learning Solutions Inc. ShowNextMark for Review Review

18. AutoFit sets an automatic height based on largest entry in a row, or sets the width automatically for the longest entry in a column. What is AutoFit? #17 © CCI Learning Solutions Inc. ShowNextMark for Review Review

19. The new column is inserted to left of the selected column. When inserting a new column, where should the cursor be? #18 © CCI Learning Solutions Inc. ShowNextMark for Review Review

20. To ensure you do not automatically delete valuable data not currently displayed on the screen. Why do you need to take caution when deleting cells? #19 © CCI Learning Solutions Inc. ShowNextMark for Review Review

21. Naming a worksheet tab helps identify the different types of data in each tab. How can renaming a worksheet tab help you? #20 © CCI Learning Solutions Inc. ShowNextMark for Review Review

22. You cannot undo the deletion of a worksheet, and if there are links between the worksheets, these are broken until you reset them or copy the worksheet from a backup copy of the report. Why be cautious when deleting worksheets? #21 © CCI Learning Solutions Inc. ShowNextMark for Review Review

23. A calculation using numbers (or other data) in a cell or from other cells. What is a formula? #22 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

24. So that when values or amounts in the active worksheet change, dependent cells in the other worksheet automatically update. Why would you want to link formulas between worksheets? #23 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

25. Type = in the cell for the formula. How can you begin a formula? #24 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

26. Press F2, click in the cell or the Formula bar containing the formula, or retype the formula. How can you edit a formula? #25 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

27. This is how formulas calculate: exponents first, then multiplication and division, and then addition and subtraction. The order can be altered using brackets around parts of the formula, e.g., =1+2+3*5 has a different result than =1+(2+3)*5. What does natural order refer to in Excel? #26 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

28. =Function(numbers or values, or cell reference) Examples: =sum(250,262,b6:b18) =average(c8,c9,d11,d15) =count(f41:f83) What is the format to enter a function? #27 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

29. Type the cell references directly, or click and drag to select the cell range. How can you select the cells to include in a formula? #28 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

30. Most formulas entered are relative, which means that if you copy a formula with a relative cell address and paste it to another cell, Excel automatically adjusts that address to reflect the new location. What is a relative cell reference? #29 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

31. Type $ before the column and row reference, or press F4 after entering the cell address. How do you make a cell address absolute or fixed? #30 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

32. Each time you press F4 in a formula, you change which part of the cell is absolute. Pressing F4 once makes the entire cell reference absolute, the next makes the row absolute, the next makes the column absolute, and the next removes any absolutes. How would you make just the row reference absolute? #31 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

33. This can be crucial when major decisions are made based on the analysis of the data. Why is it important to verify your formulas are correct? #32 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

34. When the cell where the formula was entered is included as part of the formula, e.g., if the formula is in cell B5, and the formula shows as =sum(b3:b5). What is a circular reference? #33 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

35. Depending on the information, the results can identify areas where more information is needed, or if there is an error in the data or a formula. Why would you want to review formulas for trends? #34 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

36. Changing the appearance of data to draw attention to parts of the worksheet, or make the data easier to read. What does formatting refer to? #35 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

37. Which category would you use to show $12,894.767? #36 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

38. Which buttons enable you to align cell contents vertically? #37 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

39. Wrap text wraps text in a cell based on the width of the column; you will need to adjust the row height to show the contents. Merge cells combines selected cells into one cell and aligns the contents in that merged cell with the alignment you chose. What is the difference between Wrap text and Merge cells? #38 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

40. Try to keep the number of fonts in a worksheet to one or two, as too many can be distracting to the reader. How many fonts should you use in a worksheet? #39 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

41. What do these buttons do? #40 ShowNext © CCI Learning Solutions Inc. Mark for Review Review Enable you to turn on or off the border from that side of the selected cell range so you can preview how the borders will appear once you click OK.

42. When might you apply a pattern style? #41 ShowNext © CCI Learning Solutions Inc. Mark for Review Review Patterns can draw attention to certain parts of your worksheet. Use caution as patterns can make it harder to read the data especially if using a dark or dense pattern.

43. Apply a cell style to selected cells only in the worksheet, whereas a table style formats the entire table using a pre-designed theme for colors, fonts, borders and patterns. When would you apply a cell style versus a table style? #42 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

44. When you want to apply formatting features from one cell range to multiple cell ranges in the worksheet. When might you double-click the Format Painter? #43 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

45. Only text labels; it cannot verify the accuracy of numbers, dates, or time values. You should still proof these items in your worksheet. What does the spell check feature look for in Excel? #44 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

46. Sorting makes data more readable by reorganizing data based on the values in the selected columns or rows. Why sort data? #45 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

47. Data is sorted by Expense type first, then by Percentage, and then by the Difference. How was the following data sorted? #46 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

48. The AutoFilter tool can find rows where a cell is equal to a specific value or set of values, values that are not equal, greater than, less than, greater than or equal to, less than or equal to, and between. Why use the AutoFilter tool? #47 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

49. It can be an embedded chart on the same worksheet as the data, or you can create charts on their worksheets. Where can you save a chart in a workbook? #48 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

50. The X-axis is the horizontal line that shows what data is being charted, and the Y-axis is the vertical line that indicates how the data is being charted. What does the axis on a chart consist of? #49 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

51. The chart is created based on the cells you selected prior to activating the chart feature. If the data in the chart does not match your analysis of the data, you need to check the series used in the chart. If the chart does not match what you want, what should you do? #50 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

52. The Column chart type displays the series in vertical bars, whereas the Bar chart type displays the series in horizontal bars. What is the difference between using Column and Bar charts? #51 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

53. To add a title to a chart, which tab would you use? #52 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

54. This displays the actual values for the data beneath the chart as quick reference. Why might you want to add a data table to the chart? #53 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

55. This displays it on the screen so you can make any required changes before distributing the report to others. Why consider previewing the worksheet before printing? #54 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

56. The chart prints based on where it is in the worksheet. For instance, if the chart is on its own worksheet, it prints on a separate piece of paper. If it is embedded on the same worksheet as the data, both will print on the page. How does the chart in a worksheet print? #55 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

57. The cursor should be in the cell immediately below where the page break is to be placed. Where should the cursor be when you insert a page break? #56 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

58. Use Page Break Preview for a special view of the worksheet with the page numbers highlighted on the screen. You can then drag the page breaks to where you want them to be. When might you use Page Break Preview? #57 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

59. Scaling enables you to enlarge or shrink the size of the worksheet proportionally, whereas Fit to uses automatic scaling to fit the worksheet onto a specified number of pages. Why would you use Scaling instead of Fit to? #58 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

60. The amount of white space from the edges of the page around the printed area of the worksheet. What do the margin options set? #59 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

61. It displays a list of standard types of footer text you can apply to the report. What displays when you click the arrow for Footer? #60 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

62. Number of Pages Which icon inserts the total number of pages in the report? #61 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

63. Print area sets the portion of the worksheet to print, whereas Print Titles repeats the column or row titles on each printed page. What is the difference between Print area and Print Titles? #62 ShowNext © CCI Learning Solutions Inc. Mark for Review Review

64. Congratulations! Good job on completing the Review! ReviewEnd © CCI Learning Solutions Inc.