1. 3/18/14 SERIES 4, SESSION 3 OF AAPLS – TITLE APPLICANTS & ADMINISTRATORS PREAWARD LUNCHEON SERIES Limited Submissions

2. What is a Limited Submission? A Limited Submission is a funding opportunity for which the sponsoring agency has limited the number of proposals an institution may submit. ORA facilitates the limited submission process to ensure such submission restrictions are met. http://viceprovost.tufts.edu/researchadmin/find-funding/process-for-limited- submissions-competitions/limited-submissions/

3. Submitting too many proposals may result in the automatic rejection of all proposals from Tufts. If a faculty or staff member identifies a limited submission prior to an ORA announcement, they should notify ORA immediately to ensure that no more than the specified number of applications are submitted. So what’s the BIG deal?

4. How does the Tufts research community get notified of upcoming limited submissions?  ORA Funding Opportunities E-list To subscribe, go here:  Health Sciences Campus (Boston/Grafton): https://elist.tufts.edu/wws/info/fundingopportunities https://elist.tufts.edu/wws/info/fundingopportunities  Medford/Somerville Campus: https://elist.tufts.edu/wws/info/medfordcampusfundingopport unities https://elist.tufts.edu/wws/info/medfordcampusfundingopport unities  ORA’s limited submission webpage http://viceprovost.tufts.edu/researchadmin/find-funding/process-for-limited- submissions-competitions/limited-submissions/

5. SponsorProgram Internal Instructions Internal Deadline Sponsor Deadline National Science Foundation Nanotechnology Undergraduate Education (NUE) in Engineering Nanotechnology Undergraduate Education (NUE) in Engineering (Medford Only) PDF Email of Intent: March 13, 2014 May 27, 2014 National Science Foundation Scholarships in Science, Technology, Engineering, and Mathematics (S-STEM) PDFMar 4, 2014Aug 12, 2014 National Science Foundation Sustainability Research Networks Competition (SRN) 2014 Focus: Urban Sustainability PDF Email of Intent: Feb 25, 2014 April 29, 2014 W. M. Keck Foundation Grant Programs: Medical Research Program and Science and Engineering Program PDFFeb 25, 2014May 1, 2014 http://viceprovost.tufts.edu/researchadmin/find-funding/process-for-limited-submissions-competitions/limited-submissions/

6. How does ORA find and identify limited opportunities?  Sponsors may contact OVPR, CFR, the President’s Office, or the Provost’s Office with notifications  Email  Mail  Newsletters  Some opportunities are released annually  Search engines are patrolled

7. An Ideal Limited Submission Process Candidates are notified of the outcome ORA convenes a review committee to review/comment (deadline 2 weeks) ORA requests each internal candidate whom submitted an EOI to submit full materials (deadline in 2 weeks) ORA releases internal announcement Email of Intent (EOI) (deadline in 1 week) Limited submission announced by Sponsor

8. An Ideal Limited Submission Process March 2014 MTuWThFSaSu 12 3456789 10111213141516 17181920212223 24252627282930 31 April 2014 MTuWThFSaSu 123456 78910111213 14151617181920 21222324252627 282930 March 1: Sponsor releases funding announcement, deadline on June 30 March 6: ORA releases internal EOI, deadline on March 13 March 14: ORA requests full materials, deadline on March 28 March 29: ORA convenes an internal review committee, deadline on April 12 April 15: ORA notifies candidates of outcome, selected candidate(s) have over two months to prepare their application.

9. What materials are required to submit internally? Email of Intent: Name of the solicitation Name of the Principal Investigator and any co-PI’s Subject or title of the proposed project 2-3 sentences that briefly describe the potential proposal. Full Materials: Resume/CV/Biosketch Brief Project Description Any additional information, as required by the Sponsor guidelines

10. Review and Selection Based on the expertise required for the individual program, the Vice Provost for Research will determine which process below is most appropriate: A review panel is established to review the potential applications and recommend selections (committee members remain anonymous); or Ask the Dean or Deans of a specific school or schools to determine selections; or A specific individual should be asked to review and recommend selection; or The review should be conducted by the Standing Committee (the Standing Committee consists of the research deans from each school)

11. Program Announcement Review  Can you identify the funding limitations? NIH NSF St. Baldrick’s Foundation Pew Charitable Trusts