Presentation is loading. Please wait.

Presentation is loading. Please wait.

© Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Technology and Document Production Management From War Room to Database.

Published byKathlyn Melton Modified over 9 years ago

Similar presentations

Presentation on theme: "© Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Technology and Document Production Management From War Room to Database."— Presentation transcript:

1 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Technology and Document Production Management From War Room to Database

2 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 DIGESTING, ABSTRACTING AND INDEXING DOCUMENTS War Room –Boxes –Files Introduction to Databases –Box Labels –File Labels & File Index –Document Database

3 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 War Room

4 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 DIGESTING, ABSTRACTING AND INDEXING DOCUMENTS War Room –Boxes –Files Introduction to Databases –Box Labels –File Labels & File Index –Document Database

5 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Introduction to Databases Box Labels Field #1Field #2Field #3 Record #1 Record #2 Record #3 Record #4 Record #5 Record #6 Record #7

6 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 DIGESTING, ABSTRACTING AND INDEXING DOCUMENTS War Room –Boxes –Files Introduction to Databases –Box Labels –File Labels & File Index –Document Database

7 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Introduction to Databases File Labels Bates Number File Title Matter Name & Number

8 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Introduction to Databases File Index File Title File Description File Date(s) Notes File Bates Number

9 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 DIGESTING, ABSTRACTING AND INDEXING DOCUMENTS War Room –Boxes –Files Introduction to Databases –Box Labels –File Labels & File Index –Document Database

10 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Simple Document Database Document Bates Number Document Date Document Title Name(s) Document Type Document Description Issue(s)

11 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 ANALYSIS OF SOFTWARE AND HARDWARE Software –Concordance Document Database –Excel Document Database –CaseMap Database –IPRO Image Database Hardware

12 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Concordance Document Database

13 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Concordance Document Record

14 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 ANALYSIS OF SOFTWARE AND HARDWARE Software –Concordance Document Database –Excel Document Database –CaseMap Database –IPRO Image Database Hardware

15 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Excel Document Database

16 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 ANALYSIS OF SOFTWARE AND HARDWARE Software –Concordance Document Database –Excel Document Database –CaseMap Database –IPRO Image Database Hardware

17 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 CaseMap Document Database

18 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 CaseMap Objects

19 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 ANALYSIS OF SOFTWARE AND HARDWARE Software –Concordance Document Database –Excel Document Database –CaseMap Database –IPRO Image Database Hardware

20 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Image Database Software - IPRO

21 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 ANALYSIS OF SOFTWARE AND HARDWARE Software –Concordance Document Database –Excel Document Database –CaseMap Database –IPRO Image Database Hardware

22 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 PUTTING TOGETHER PROCEDURES Document Numbering & Coding Scanning & Imaging Documents In-house vs. Vendor

23 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Document Numbering & Coding Case Background & Coding Manual –Case Description –File Index –Numbering System –Document Database –Coding Protocols –Issue Review –Scanning & Imaging Specs

24 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Document Numbering & Coding Case Background & Coding Manual –Case Description –File Index –Numbering System –Document Database –Coding Protocols –Issue Review –Scanning & Imaging Specs

25 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Document Numbering & Coding Case Background & Coding Manual –Case Description –File Index –Numbering System –Document Database –Coding Protocols –Issue Review –Scanning & Imaging Specs

26 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Numbering System Organizational Bates Numbers –Replicates Original Organization –Allows for Relevance and Privilege Review Production Bates Numbers –Replicates Production Organization –Identifies Production Documents

27 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Numbering System Organizational Bates Numbers –Replicates Original Organization –Allows for Relevance and Privilege Review Production Bates Numbers –Replicates Production Organization –Identifies Production Documents

28 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Numbering System Simple vs. Complex Simple - ML00001 –Indicates Producer and page number Complex - ML01-00001 –Producer, RFP number, and page number Complex - ML-CORP00001 –Producer, location, and page number Complex - ML002317-LVCORP00001 –Producer, construction spec number, location, corporate division, and page number

29 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Numbering System Simple vs. Complex Simple - ML00001 –Indicates Producer and page number Complex - ML01-00001 –Producer, RFP number, and page number Complex - ML-CORP00001 –Producer, location, and page number Complex - ML002317-LVCORP00001 –Producer, construction spec number, location, corporate division, and page number

30 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Document Numbering & Coding Case Background & Coding Manual –Case Description –File Index –Numbering System –Document Database –Coding Protocols –Issue Review –Scanning & Imaging Specs

31 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Simple Document Database Document Bates Number Document Date Document Title Name(s) Document Type Document Description Issue(s)

32 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Complex Document Database Bates Number Date Title Name(s) Document Type Description Issue(s) Atty Notes RFP Number Contract Spec Depo Number Trial Number Property Address Doc Attributes

33 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Document Numbering & Coding Case Background & Coding Manual –Case Description –File Index –Numbering System –Document Database –Coding Protocols –Issue Review –Scanning & Imaging Specs

34 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Coding Protocols Unitization Substance Review Substance Data Entry Issue Review Issue Data Entry

35 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Coding Protocols Unitization Substance Review Substance Data Entry Issue Review Issue Data Entry

36 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Coding Protocols Unitization Substance Review Substance Data Entry Issue Review Issue Data Entry

37 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Coding Protocols Unitization Substance Review Substance Data Entry Issue Review Issue Data Entry

38 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Coding Protocols Unitization Substance Review Substance Data Entry Issue Review Issue Data Entry

39 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Document Numbering & Coding Case Background & Coding Manual –Case Description –File Index –Numbering System –Document Database –Coding Protocols –Issue Review –Scanning & Imaging Specs

40 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Issue Review Issues tie everything together Subject vs. Issue Outline Keyword vs. Hierarchical Organization

41 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Issue Review Issues tie everything together Subject vs. Issue Outline Keyword vs. Hierarchical Organization

42 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Subject (Issue) Outline

43 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Issue Review Issues tie everything together Subject vs. Issue Outline Keyword vs. Hierarchical Organization

44 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Keyword vs. Hierarchical Organization

45 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 PUTTING TOGETHER PROCEDURES Document Numbering & Coding Scanning & Imaging Documents In-house vs. Vendor

46 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Scanning and Imaging Documents Image Database Software - IPRO Imaging Specifications

47 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Image Database Software - IPRO

48 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Scanning and Imaging Documents Image Database Software - IPRO Imaging Specifications

49 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Definition of Documents & Boundries Image Resolution Image File Format Image File Naming/Numbering CD Folder Structure Load File Format Imaging Specifications

50 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Definition of Documents & Boundries Image Resolution Image File Format Image File Naming/Numbering CD Folder Structure Load File Format Imaging Specifications

51 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Definition of Documents & Boundries Image Resolution Image File Format Image File Naming/Numbering CD Folder Structure Load File Format Imaging Specifications

52 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Image File Format

53 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Definition of Documents & Boundries Image Resolution Image File Format Image File Naming/Numbering CD Folder Structure Load File Format Imaging Specifications

54 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Image File Naming/Numbering

55 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Definition of Documents & Boundries Image Resolution Image File Format Image File Naming/Numbering CD Folder Structure Load File Format Imaging Specifications

56 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 CD Folder Structure

57 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Definition of Documents & Boundries Image Resolution Image File Format Image File Naming/Numbering CD Folder Structure Load File Format Imaging Specifications

58 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Load File Format

59 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 PUTTING TOGETHER PROCEDURES Document Numbering & Coding Scanning & Imaging Documents In-house vs. Vendor

60 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 In-house vs. Vendor Litigation Copy Vendors Imaging Vendors Litigation Support Vendors

61 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 In-house vs. Vendor Litigation Copy Vendors Imaging Vendors Litigation Support Vendors

62 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 In-house vs. Vendor Litigation Copy Vendors Imaging Vendors Litigation Support Vendors

63 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 INPUT NEEDS Database Development/Management Document Review and Data Entry Imaged Document Downloads

64 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 INPUT NEEDS Database Development/Management –In-house IT –Outside Vendor Document Review and Data Entry Imaged Document Downloads

65 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 INPUT NEEDS Database Development/Management –In-house IT –Outside Vendor Document Review and Data Entry Imaged Document Downloads

66 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 INPUT NEEDS Database Development/Management Document Review and Data Entry Imaged Document Downloads

67 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 INPUT NEEDS Database Development/Management Document Review and Data Entry –In-house –Outside Vendor Imaged Document Downloads

68 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 INPUT NEEDS Database Development/Management Document Review and Data Entry –In-house –Outside Vendor Imaged Document Downloads

69 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 INPUT NEEDS Database Development/Management Document Review and Data Entry Imaged Document Downloads

70 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 INPUT NEEDS Database Development/Management Document Review and Data Entry Imaged Document Downloads –In-house IT –Outside Vendor

71 © Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 INPUT NEEDS Database Development/Management Document Review and Data Entry Imaged Document Downloads –In-house IT –Outside Vendor

Download ppt "© Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Technology and Document Production Management From War Room to Database."

Similar presentations

Software for Engineers EG1003: Introduction to Engineering and Design.

Software for Engineers EG1003: Introduction to Engineering and Design.
FILE MANAGEMENT. Rule 1 Set up folders PROGRAMME Word? Excel? Powerpoint? Access? Music Pix Scans Videos Webs.

FILE MANAGEMENT. Rule 1 Set up folders PROGRAMME Word? Excel? Powerpoint? Access? Music Pix Scans Videos Webs.
Module 5a: Authority Control and Encoding Schemes IMT530: Organization of Information Resources Winter 2007 Michael Crandall.

Module 5a: Authority Control and Encoding Schemes IMT530: Organization of Information Resources Winter 2007 Michael Crandall.
EG1003: Introduction to Engineering and Design Software for Engineers.

EG1003: Introduction to Engineering and Design Software for Engineers.
© Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Organizing Documents From Disorganization to War Room.

© Hanson Bridgett Marcus Vlahos & Rudy, LLP 2002 Organizing Documents From Disorganization to War Room.
Phase 3 PAT / Research project. PAT - Research project - Phase 3 Big purpose Investigate problem In Word report provide evidence of full investigation.

Phase 3 PAT / Research project. PAT - Research project - Phase 3 Big purpose Investigate problem In Word report provide evidence of full investigation.
Title of Presentation Author 1, Author 2, Author 3, Author 4 Abstract Introduction This is my abstract. This is my abstract. This is my abstract. This.

Title of Presentation Author 1, Author 2, Author 3, Author 4 Abstract Introduction This is my abstract. This is my abstract. This is my abstract. This.
6/15/20151 Opportunities for Collaboration: The HEARTH Project Joy Paulson and Nathan Rupp Cornell University Digital Library Federation Spring Forum New.

6/15/20151 Opportunities for Collaboration: The HEARTH Project Joy Paulson and Nathan Rupp Cornell University Digital Library Federation Spring Forum New.
Organizing Data Chapter 5. Data Hierachy Table = Entities X Attributes Entities = Records Attributes = Fields.

Organizing Data Chapter 5. Data Hierachy Table = Entities X Attributes Entities = Records Attributes = Fields.
Using LegalTrac To Find Law Review Articles. What Is LegalTrac? A commercial service UW Libraries subscribe Indexes law reviews, other legal periodicals.

Using LegalTrac To Find Law Review Articles. What Is LegalTrac? A commercial service UW Libraries subscribe Indexes law reviews, other legal periodicals.
1 SYSTEMS DESIGN Pertemuan 13 s.d 20 Matakuliah: A0554/Analisa dan Perancangan Sistem Informasi Akuntansi Tahun: 2006.

1 SYSTEMS DESIGN Pertemuan 13 s.d 20 Matakuliah: A0554/Analisa dan Perancangan Sistem Informasi Akuntansi Tahun: 2006.
Learning Objectives LO1 Outline six general audit techniques for gathering evidence. LO2 Identify the procedures and sources of information auditors can.

Learning Objectives LO1 Outline six general audit techniques for gathering evidence. LO2 Identify the procedures and sources of information auditors can.
Introduction to MARC Cataloguing Part 2 Presenters: Irma Sauvola: Part 1 Dan Smith: Part 2.

Introduction to MARC Cataloguing Part 2 Presenters: Irma Sauvola: Part 1 Dan Smith: Part 2.
Demo of a 508 Compliant Presentation When you open the template, this is the only slide. It’s blank, showing “Click to add” title and subtitle.

Demo of a 508 Compliant Presentation When you open the template, this is the only slide. It’s blank, showing “Click to add” title and subtitle.
Engineering Document Repository & Electronic Signature (E-Sign) Tutorial 1 DCG- Revision C 7/25/2014.

Engineering Document Repository & Electronic Signature (E-Sign) Tutorial 1 DCG- Revision C 7/25/2014.
InfoTrac Expanded Academic York College Library Information Literacy Series.

InfoTrac Expanded Academic York College Library Information Literacy Series.
Biostatistics Analysis Center Center for Clinical Epidemiology and Biostatistics University of Pennsylvania School of Medicine Minimum Documentation Requirements.

Biostatistics Analysis Center Center for Clinical Epidemiology and Biostatistics University of Pennsylvania School of Medicine Minimum Documentation Requirements.
Typical Software Documents with an emphasis on writing proposals.

Typical Software Documents with an emphasis on writing proposals.
Metadata Understanding the Value and Importance of Proper Data Documentation Exercise 2 Reading a Metadata File Exercise 3 Using the Workbook Exercise.

Metadata Understanding the Value and Importance of Proper Data Documentation Exercise 2 Reading a Metadata File Exercise 3 Using the Workbook Exercise.
1 © Netskills Quality Internet Training, University of Newcastle Metadata Explained © Netskills, Quality Internet Training.

1 © Netskills Quality Internet Training, University of Newcastle Metadata Explained © Netskills, Quality Internet Training.

Similar presentations

Ads by Google