1. “Forms” in Google Apps

2. “Forms” are basically surveys that you can create in your Google Apps account and share with other users –Users submit answers online –Results/responses are summarized in a spreadsheet that you as the owner can analyze

3. Why use “Forms” In-class/Senior projects –students can also create these COULD also be used as pre-/post- assessment or online quiz/test Professional use –staff development –fact gathering –self-evaluation

4. Once you are logged in to your account, click on ‘Create New’ and choose, ‘Form’

5. General Setup Options Title of ‘Form’ Directions Sample Questions (can be deleted if you want) Edit Duplicat e Delete Toolbar Link to view form as it would look when completed

6. Forms Type your question here Help Text: Help Text: clarifying information/directions about the question Question Types: Question Types: Text, Paragraph Text, Multiple Choice, Checkboxes, Choose From a List, Scale, Grid  Each question type will cause a different type of answer section to come up

7. Text Question Click when done Appearance once ‘Done’ is clicked

8. What user will see

9. Adding a New Item To add a new question… –click –choose the question type from the list

10. Paragraph Text Question

11. Multiple Choice Question Click the ‘x’ to remove an answer choice Can add a page break (+ Add Item) if answer determines next question.

12. Checkboxes Question

13. Choose From a List Question

14. Scale Question Labels for the low and high end of your scale

15. Grid Question

16. Editing a Question AFTER it has Been Completed If you decide you want to change a question AFTER clicking ‘Done,’ hover your mouse over the question. The “Edit, Duplicate, Delete” icons will appear. Click on the appropriate option for your needs.

17. Other Toolbar Items

18. Themes Themes are background templates for your survey. (Some have some layout glitches so check it out after you apply it)

19. Themes

20. Edit Confirmation This is a message that the user will see once he/she submits answers. (Under ‘More Actions’) You can edit this text Summary will show respondent’s results along with all others.

21. Section Header/Page Breaks Use the Section Header to add new instructions to a new part of the survey Use the Page Break if the answer to a certain question dictates the need to go to skip questions and go to a new page.

22. Section Header

23. Page Break

24. After Survey is “Done”

25. Question: I have saved my survey and exited the program but need to edit it further. What do I do? Answer: Open the survey from your list of owned documents. It will appear as a spreadsheet. Click on ‘Form’ in the menu bar and choose, ‘Edit Form.’

26. Editing the Form The number in ( ) next to the menu option, ‘Form’ is the number of responses received on the survey.

27. Sending the Form To send the survey/form to someone to have it completed, from the spreadsheet view, click on ‘Form’>’Send Form.’ Start typing in the name(s) of the recipient(s) Select the appropriate one(s) Once you have selected all of the necessary recipients, click on the ‘Send’ button the survey will show up in an email in the users’ email inboxes. You can also send the form from the editing screen by clicking the ‘Email Form’ button in the toolbar.

28. Sending the Form

29. Viewing Results You can view the results of your completed surveys by clicking on the document in your list of owned documents. There are 2 ways to view –Spreadsheet (default) –Graphical analysis (Summary) Click on ‘Form’>’Show summary of responses’