1. Barbara Davis and Wood Mason | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals COD Hands-On Session 6

2. Accessing COD reports: What’s new? Funding & Cash Management screens Edit code warnings and rejects What Does a COD Expert Need to Know? 2

3. 3 Accessing COD Reports SAIG mailbox Data requests are sent to your mailbox DL and TEACH SAS Pell Grant LEU COD website/Services tab Separate databases Can have both COD and reports open at same time Must log off each separately

4. Data Requests-Grants 4

5. Data Requests- DL and Teach 5

6. Services/COD Reports 6 Print blank MPNs

7. COD reports – Program Selection 7 10000466-DL 10000466-PL 10000466 10000466-PL

8. Pell Pop Attending Report 8

9. Pell LEU Report Pell LEU on the web will be discontinued after 2012-13 award year Pell LEU Report will continue to be produced for future awards years in SAIG format CSV Format SAIG Message Class: PGLEYYOP Where “YY” is award year Example: PGLE14OP for award year 2013-14 9

10. Pell Lifetime Eligibility Used Report 10

11. Pell LEU What to do? Don’t disburse if student is already over lifetime eligibility used Notice that this school did not disburse based on the info Received in their Pell LEU report 11

12. Pell LEU What to do? COD edit 201- disbursement corrected/rejected for Pell LEU exceeding the lifetime limit COD edit 178 - Lifetime percentage of eligibility used has exceeded the lifetime limit COD edit 177- Lifetime percentage of eligibility used is near the lifetime limit Appeal process http://ifap.ed.gov/eannouncements/062713PellGrantLEUDisputeEscalationProcess. html http://ifap.ed.gov/eannouncements/062713PellGrantLEUDisputeEscalationProcess. html More info? Attend Session #3 Pell Grant Duration of Eligibility 12

13. COD Reports – Direct Loan 13

14. COD Reports – Direct Subsidized Usage Limit Applies (SULA) 14

15. SULA on COD BARBARA DAVIS ######### 01/01/1980 Barbara.davis@ed.gov (321) 555-5555 22315 Happy Valley Lane Friendliest City, USA 15

16. SULA Edit code 200 16

17. Setting Report Options 17 SOME UNIVERSITY

18. COD CBT- Download from IFAP 18

19. Reporting Tool Macros 19

20. “Pro” Practice Time If you are sharing a computer with a colleague from your school Log into COD and practice accessing your school’s reports via the services menu Or, use the data files for Pell YTD or SAS disbursement detail on demand and practice importing into an excel file Files will be on your desktop Or, use the COD CBT to learn more about Grant or Direct Loan reports Icon will be on your desktop 20

21. Funding & Cash Management Screens School Summary Funding Information Summary Financial Information Cash Activity 21

22. School Summary 22 Check this screen frequently for all Award years and programs UNIVERSITY OF ENCELADAS

23. School Summary Negative cash may indicate a draw has not yet posted or downward disbursement adjustments are needed 23 UNIVERSITY OF TITAN WOOD 770-383-9662 MASON BARBARA 678-721-4452 DAVIS ANNE 555-555-555 DAVIS- MASON

24. Funding Info 24 Use this screen to monitor available balance and to ensure that disbursements equal your net drawdowns UNIVERSITY OF HYPERION

25. Summary Financial Info 25 For Direct Loans this screen mirrors the SAS Cash Summary information Use it to monitor your daily cash and disbursement summary information UNIVERSITY OF MIMAS

26. Cash Activity UNIVERSITY OF MIMAS Total Cash Unsubstantiated Total Cash unsubstantiated greater than 30 days Remember to be in compliance, disbursements and disbursement adjustments must be reported within 15 days 26

27. “Pro” Practice Time If you are sharing a computer with a colleague from your school Log into COD and practice locating school cash information Or, use the COD CBT to learn more about Managing School Information Icon will be on your desktop 27

28. Edit Code Warnings and Rejects COD edit code warnings alert schools to processing issues that may need to be resolved, but build on the COD system COD edit code rejects do NOT build on the COD system Where can you find edit code rejects? Query your own Financial aid software Via the COD batch menu Focus on 3 DL rejects 28

29. COD Date Range Batch Search 29

30. Filter Batch by Rejects 30

31. Identifying, Locating and Resolving Rejects 140 - Incorrect origination fee percentage and/or interest rebate percent on new awards 141 - Cannot change the origination fee percent and/or interest rebate percent on an active loan 144 - Disbursement dates do not match origination fee percentage and/or interest rebate percent on file 31

32. Edit 140 Example- New Award 32

33. How do I fix edit code reject 140? It never built on the COD system Correct in your software to the correct percentage to go with the corresponding first disbursement date and resubmit 33

34. Edit 141 example 34 At first glance this looks ok correct fee with the date but….. This loan originally built on COD with a 1.051% origination fee

35. How do I fix edit code reject 141/144 with anticipated disbursements? 35

36. Example of 144 36

37. Fixing Edit 144 So what happened with previous circumstance? School tried to submit a disbursement date change and that is why it hit edit code 144 Since this record only has pending or anticipated disbursements, correct the record following guidance for loans with pending/anticipated disbursements But what if an actual disbursement accepted with the wrong fee or date? 37

38. How do I fix reject 144 with actual disbursement? 38

39. Notifications of Fee changes DCL ID: GEN-13-22 updated October 25, 2013 Subject FY 2014 Sequestration Changes to the Title IV Student Aid Programs Electronic announcement- October 25, 2013 Operational updates and COD system readiness for Direct Loan Origination Fee Percent Increases Attachment with directions on how to fix loans with incorrect fees 39

40. “Pro” Practice Time If you are sharing a computer with a colleague from your school Log into COD and practice updating and correcting loan fee percentages Or, use the COD CBT to learn more about Updating and Creating records or Edit code rejects Icon will be on your desktop 40

41. QUESTIONS? 41 Wood Mason 770-383-9662 Wood.mason@ed.gov Barbara Davis 678-721-4452 Barbara.davis@ed.gov