1. Regional Workshop MICRODATA ACCESS IN EUROPEAN COUNTRIES – COOPERATION BETWEEN NATIONAL STATISTICAL INSTITUTES AND DATA ARCHIVES 2nd Regional Workshop MICRODATA ACCESS IN EUROPEAN COUNTRIES – COOPERATION BETWEEN NATIONAL STATISTICAL INSTITUTES AND DATA ARCHIVES Athens, 16-17 October 2014 Microdata access at ELSTAT for research purposes HELLENIC STATISTICAL AUTHORITY (ELSTAT) 1

2. Types of data provided 1.Statistical data not allowing the direct or indirect identification of the statistical units concerned (surveyed units) 2.Confidential data for scientific purposes 3.Anonymized microdata of statistical surveys 2

3. Confidential data for scientific purposes and anonymized microdata What is:  Confidential data for scientific purposes: anonymized data which can theoretically allow indirect identification of the statistical units concerned (surveyed units)  Anonymized microdata of statistical surveys: micro-data of ELSTAT’s surveys that have been anonymized, in accordance with anonymization criteria, predefined or not by ELSTAT, so that the direct or indirect identification of surveyed units is not possible 3

4. Confidential data for scientific purposes  Who can have access: Research entities and individual researchers conducting statistical analyses for scientific purposes (Article 8(5) of the Greek Statistical Law 3832/2010, as in force, Commission Regulation 831/2002, as amended by the Commission Regulation 1104/2006)  Conditions of access (Article 8(6) of the Regulation on the Obligations of the agencies of the Hellenic Statistical System): (a) an appropriate request together with a detailed research proposal in conformity with current scientific standards have been submitted (b) the research proposal indicates in sufficient detail the set of data to be accessed, the methods of analyzing them and the time needed for the research (c) a contract specifying the conditions for access, the obligations of the researchers, the measures for respecting the confidentiality of statistical data and the sanctions in case of breach of these obligations has been signed by the individual researcher, by his/her institution, or by the organization commissioning the research, as the case may be and by ELSTAT 4

5. Confidential data for scientific purposes (continued) Granting access to the data:  Submission of the access request of the researcher to the Statistical Data Dissemination Section of ELSTAT  Submission of the access request of the researcher to the President of ELSTAT, accompanied by the recommendation of the Division producing the data  Convening of the Statistical Confidentiality Committee (SCC), by decision of ELSTAT’s President  Recommendation of SCC to ELSTAT’s President on the possibility of satisfying the request  Recommendation of the Statistical Information and Publications Division to ELSTAT’s President on the possible cost for the production of the data, in case of a favorable recommendation of the SCC  Decision making of ELSTAT’s President on the approval or rejection of the researcher’s request, based on the above recommendations  Notification of the decision of ELSTAT’s President to the researcher In case of President’s approval for the data provision:  Signing by the researcher of two copies of the contract with ELSTAT and submission of them to the Statistical Data Dissemination Section, along with the authorizations and Statistical Confidentiality Declarations of persons who potentially will also have access to the data  Transmission of the data to the researcher after the payment of any relevant fee by her/him, in case there is a cost incurred for the production of the data 5

6. Anonymized microdata of statistical surveys  Who can have access: All users, without any limitation  Conditions of access: No specific conditions 6

7. Anonymized microdata of statistical surveys (continued) Granting access to the data: I.Microdata anonymized in advance, according to predefined criteria by ELSTAT  Submission of the access request of the user to the Statistical Data Dissemination Section of ELSTAT  Provision of the anonymized microdata without any other obligations from the user’s side  Six (6) statistical surveys concerned: EU-SILC, LFS, HBS, ICT by households, Energy consumption by households, National Health Survey  Specific anonymization criteria available on ELSTAT’s website 7

8. Anonymized microdata of statistical surveys (continued) Granting access to the data: II. Other anonymized microdata  Submission of the access request of the researcher to the Statistical Data Dissemination Section of ELSTAT  Submission of the access request of the user to the President of ELSTAT, accompanied by the recommendation of the Division producing the data  Convening of the Statistical Confidentiality Committee (SCC), by decision of ELSTAT’s President  Recommendation of SCC to ELSTAT’s President on the format and conditions for the provision of the requested data  Recommendation of the Statistical Information and Publications Division to ELSTAT’s President on the possible cost for the production of the data, in case of a favorable recommendation of the SCC  Decision making of ELSTAT’s President on the satisfaction of the request and under what conditions, based on the above recommendations  Notification of the decision of ELSTAT’s President to the user In case of President’s approval for the data provision:  Transmission of the data to the user after the payment of any relevant fee by her/him, in case there is a cost incurred for the production of the data 8

9. Relevant link: http:// www.statistics.gr/pls/apex/f?p=106:1049:1317886949561002 ::NOhttp:// www.statistics.gr/pls/apex/f?p=106:1049:1317886949561002 ::NO::: 9

10. Thank you for your attention 10